How can I confirm that an employee has consented to a paperless W-2 in Workforce?

Let me share some information regarding this, ajsutter. 

In QuickBooks Online (QBO), paperless W-2 delivery depends on the employer if they choose to utilize it in Workforce. On the other hand, employees will receive a digital copy of this form. With this, they'll need to have QuickBooks Workforce account, a device with internet access to view, download, and/or print their W-2. 

Your employees must consent to electronically exchange information through Workforce. If they agreed, the data will be transferred via an encrypted and secure connection to the Workforce servers. 

Here's how: 

1. Go to the Documents menu.
2. Select W-2s.
3. From Ditch the snail mail! Get paperless W-2s, select Go paperless.
4. Select your W-2 delivery option, then Save. 
5. Review the W-2 delivery consent notice. Select Save and accept. 

You can also utilize this article when you're ready to file your W-2 forms to the Federal and state agencies through QuickBooks Online Payroll: File your W-2 and W-3 forms. 

Please let me know if you have additional questions regarding paperless w2, ajsutter. We'll be around to help you out. 

The EMPLOYEE can switch to paperless but there isn't a way for the EMPLOYER to verify the paperless switch if the EMPLOYER has elected to mail out copies themselves instead of paying QuickBooks to do it.

I am trying to figure out the same thing. I have been doing some googling and about to call the QB online customer service to make sure this is correct. Here is the link and I copy and pasted a section below. Basically, when you go to print W2's you'll see a list of who has and has not opted for paperless then print and mail from there. I have not figured out if there is another way to view this.

https://quickbooks.intuit.com/r/payroll/w2-and-w3-information-for-quickbooks-online-payroll-article/ 

Print current year or 1 year prior

1. Select Taxes, then Payroll Tax.
2. Select Filings. From here you can select to print both employer and employee copies of your W-2s and W-3. Select View or Manage on any of the following:

• W-2, Copies A & D (employer)
• W-3 Summary Transmittal of Wage and Tax Statements
• W-2, Copies B, C & 2 (employee)

1. If you're printing employee copies, you'll see employees who want a paper copy and those who want paperless. Those who want paperless won't be selected and won't get a printed copy. Select View.
2. You may see a question asking if you or your employees contributed to a retirement plan outside of QuickBooks Online. Select yes or no, then follow steps 1 - 3 to get back to your W-2 or W-3 form.
3. Select the print icon on the Adobe Reader toolbar. Then select Print again.

Does Quickbooks have a template for employees to select electronic delivery of W2 forms?

Finding efficient and paperless solutions is a goal many businesses share, including yours, Treasurecat1. Let me explain how QuickBooks can help deliver W-2s to your employees seamlessly.

If you've set up QuickBooks to automatically handle your tax payments and form filings, the system will take care of filing the W-2s for you. It will send copies to your employees if they choose to receive a paper copy, using the mailing address listed in their profile. Please be aware that additional fees will apply for mailing W-2 copies.

To avoid any charges, you have the option to print W-2s yourself and distribute them to your employees. Alternatively, you can encourage your employees to opt for a paperless W-2 experience. By doing so, they can view and print their own W-2s directly from QuickBooks Workforce.

For step-by-step guidance on filing your W-2s, see this informative article: File your W-2 and W-3 forms. It's designed to make the process as smooth as possible for you.

If you find any mistake on your employee's W2, read this helpful article on what to do next: Fix an incorrect W-2 and W-3.

Preparing W-2s is an important task, and we're here to ensure it goes smoothly for you. If you have any lingering questions, don't hesitate to reach out. Our team is ready to provide the support you need.