Need different wage accounts for salaried employees.

Thank you for your response, but what I am really needing is a way to split one salaried employee between two wage accounts:

For example: Joe Smith, a salaried employee, was paid $1500 to Administrative | Joe Smith , a salaried employee, was paid $1500 to Programming. All on one paycheck.

Is this possible?

Pleased to hear again from you, @kshakes.

Yes, you can certainly split the Wage Expense Account where your employee's wages are connected. I'd be glad to walk you through in setting up your Payroll account preferences.

First, let's create a sub-account for each wage type under your payroll expense account in the Chart of Accounts. Here's how:

1. Go to Accounting.
2. Choose Chart of Accounts.
3. Click the New button.
4. Fill in the account information according to your preferences. 
5. You can specify the name of each account (i.e Salaried Programming or Salaried Administrative).
6. Put a check mark on "Is sub-account".
7. Choose Payroll Expense.
8. Click Save and Close.

Once completed, create and add wage type to the specific employee. Here's how:

1. Go to Workers.
2. Select Employees.
3. Look for the employee and open it's employee information.
4. Click on the Pencil icon beside Pay.
5. Hit the Pencil icon under How much do you pay Jung Suk? to update employee's information.
6. Click on Add Pay Type.
7. You can enter the specific name of the Pay Type.
8. Click Done.

Lastly, let's assign specific account to each wage type. Here's how:

1. Go to the Gear Icon.
2. Choose Payroll Setting.
3. Choose Accounting under Preferences Column.
4. Under the section for Wage Expense Account, select I use different accounts for different wages.
5. Look for the Wage Type you have created awhile ago.
6. Click the drop-down arrow to assign expense account to each wage type.
7. Hit Ok.

That should do it! This should allow you to create one paycheck for a salaried employee and split between two wage expense accounts for accounting purposes.

Feel free to visit our Community page if you there are any program features you’d like to get more familiar with. I’m always here to lend a hand.

Thank you for your thorough response. Just one little question...

It looks like you still need to enter $1 in the salary field, so on your P&L, you'll have a lingering $26 (assuming a bi-weekly pay schedule) for your employees under Payroll. Correct?

*A work-around I have been experimenting with is simply to enter a recurring journal entry after each pay period to adjust the wages to the appropriate accounts.*

Thoughts?

I was looking for this same thing, but I don't see the 'I use different accounts for different wages'.  Is this only in desktop?  I'm working in online, and need to split a couple of people's wages.  I have clergy, who get parsonage.  I have the accounts set up in the COA, but can't see a way to split the paycheck, without having to do journal entries.

Hi there, @msiegel.

The steps that were given by my colleague in assigning specific accounts to each wage type is available in QuickBooks Online(QBO). 

We can scroll down to verify if the I use different accounts for different wages is available. 

If you're still not seeing this option, we can perform some steps to fix this.

Log in to your account using a private window to prevent strange QuickBooks Online behavior. 

Below are the shortcut keys you can use to access one:

• Ctrl+Shift + N for Google Chrome
• Ctrl+Shift + P for Mozilla Firefox and Microsoft Edge
• Command + Shift + N for Safari

After, check if you already have the option, if it works, let's clear the cache to delete some stored files then go back to your regular browser to perform the task.

If not, use other supported browsers instead.

Once done, you can follow the steps given by @IamjuViel to guide you on how to split wages. 

You'll want to view and print commonly used reports in your online payroll account. You may check this article for the details: View and print payroll reports.

Don't hesitate to comment below if you need further assistance. I'm always available to help you. Have a pleasant day.

What I see is as an option is  'Each employee's wages are posted to different types of accounts (ex: salary, contractor, and so on)', not 'I use different accounts for different wages'.  Is that what you're talking about?  Are they the same thing?  Because they don't sound the same to me.

Hey there, @msiegel. 

Thanks for following up with us. 

To clarify, what payroll subscription do you currently have? For example, QuickBooks Online Payroll, Intuit Online Payroll, Etc. The steps can differ from what type of payroll you're using. 

Additionally, you can contact our customer support team. They have the tools available to securely remote to your screen and review the options you have. I've included the steps below to contact them. 

1. Sign in to your QuickBooks Online account. 
2. Go to Help (?).
3. Select Contact Us. 
4. Enter your concern, then choose Let's talk. 
5. Pick your method to contact us (Chat, Callback, Etc.).

I'll be sure to keep an eye out for your response. I look forward to chatting with you soon. Take care and have a great rest of your day! 

I am on Quickbooks Online Payroll.  I did what you suggested and asked for a call back.  It never came.  I will try again as that has happened before.

I have followed tyehe instructions and it seems to work but I need a listing of employees showing which GL Wage account they are assigned to..  Does this report exist?

Thank you!!

Hi there, BruceAbp.

I'm glad you're able to follow the steps that my colleagues shared.

At the moment, QBO doesn't have a report that contains a list of employees and their assigned wage accounts. I realized this is useful to some users. Feel free to share this idea with our product development team, so it will be considered in future updates. You'll want to check out the Customer Feedback for QuickBooks Online page and click Give feedback.

Feel free to reach back out if you have other concerns. Enjoy the rest of the day!

When I try to follow the first set of directions in your response, particularly in reference to creating a sub-account, I do not see the option Payroll Expense.  Instead, the chart of accounts created by the church all show up.  Because of this, I am unable to follow through on your directions.

Just to sum up my issue:  This small church has all "salaried" employees with everyone's salary going to account 750 General Salaries except for the pastor, whose salary is split evenly between 745 Pastor Salary and 744 Pastor Housing Allowance.  Under QuickBooks desktop, these allocated correctly.  Now, when I try to use the various Wage Expenses options, I am unable to split the pastor's salary off from everyone else's AND into two separate accounts. I was trying to follow your directions but became stuck right away, as mentioned above.  (Her pay stub and W-2 correctly split between salary and clergy housing (cash) already.)

Any further suggestions?  Thanks!

Hi there, @khaines1970. Thanks for joining the thread and providing detailed information about your concern.

The steps provided by my colleagues above are for QuickBooks Online (QBO). If you're using QuickBooks Desktop (QBDT), you'll need to create a payroll item and link it to the 745 Pastor Salary and 744 Pastor Housing Allowance payroll expenses.

To create a payroll expense account, here's how:

1. Go to the Lists menu at the top.
2. Select Chart of Accounts.
3. From the Account ▼dropdown, select New.
4. Select an account type, then select Continue.
5. Enter the account details.
6. Select Save & Close.

To create a payroll item and link to the payroll expense account, see the below steps:

1. Go to the Lists menu, then select Payroll Item List.
2. Click New from the Payroll Items drop-down.
3. In the Payroll item type window, select Wage and select Next.
4. Select the wage and pay type of the item. Then, click Next.
5. Enter the name of the payroll item and select Next.
6. Choose the Payroll Expense account from the drop-down.

For your future reference, here's a guide in managing your payroll: Get started with Payroll.

Keep in touch if you need any more assistance with this, or there's something else I can do for you. I've got your back, @khaines1970.

Did anyone ever figure out how to divide a pastors check up in QB online?  we have salary per week, housing and reimbursable... I want each to come out of a separate "chart of account' line...?  PLEASE HELP lol 

I do a journal entry each month to make the allocations.  None of the responses helped.

So you go back each month and just "charge and credit" the lines/chart of accounts?