Paid payroll liabilities now showing overdue after payroll update

I appreciate your time and effort in posting your concern about overdue liabilities in QuickBooks Desktop (QBDT). I've got some information on why this happened.

Before doing so, can you tell me how you recorded the paid liabilities in QuickBooks Desktop? Even though you have paid them, the liabilities may appear overdue for different reasons:
 

• Liabilities were paid but never entered into QBDT
• Liabilities were paid through Write Checks or Bill Payment
• Liabilities were overpaid in one period and underpaid in a prior period
• Paid through date is after the check date
• Paid through date crosses into next year
   

Depending on the reason for your case, you can utilize this article for fixes: Fix overdue or red scheduled liabilities in QuickBooks Desktop. This article tackles the ways to fix the issue based on how you entered the transactions.

I've also included these links for future reference in filing tax forms and payments: 

• E-file and e-pay federal forms and taxes in QuickBooks Desktop Payroll
• Set up state e-file and e-pay in QuickBooks Desktop Payroll

Please comment below if you have any other questions about managing your payroll liabilities. I'll return here as soon as possible to help you again.

Neither of the reasons you described above are applicable. As for how we record a liability payment in QBDT After paying a liability online, the payment is recorded by going to the payroll center, going to the pay liabilities tab, then by selecting the payment we wish to record, then clicking the view/pay button, then unchecking the "to be printed" dialog box, and entering the confirmation number for the payment as our check number. The liabilities are reconciled against the bill to match, and then we account for rounding, and or discounts to clear the notification that a balance is due. 

1.) If the payment wasn't recorded upper management would inquire as to why the payment had not been recorded when reconciling the bank account.

2.) We/I NEVER use the just write-a-check to record a liability payment

3.) No balance is carried over or under, it must be cleared per our upper management

4.) Not applicable in this instance, as all liabilities were clear prior to an update

5.) No payment crossed into another year see answer above.

I've been using QBDT for 15 years and I've never reconciled and cleared liabilities become unreconciled with NO  Audit Trail? 

Hey @HH Payroll , 

If you're still struggling with the problem, Contact Quickbooks Helpline team at 8̼OO8̼4S9666

Thanks for following up with the Community, HH Payroll. I appreciate you performing Nicole_N's recommended troubleshooting.

Since none of the scenarios mentioned in Nicole_N's post or our Fix overdue or red scheduled liabilities article apply to your situation, and cleared liabilities are becoming unreconciled with no audit trail logs explaining why, I'd recommend getting in touch with our Customer Care team.

They'll be able to pull up the account in a secure environment, conduct further research with you, and create an investigation ticket if necessary.

They can be reached while using QuickBooks.

Here's how:

1. In your top menu bar, go to Help, then QuickBooks Desktop Help.
   
   
    
2. Click Contact Us.
   
   
    
3. Enter a brief description of the issue in our Ask a question (or tell us what's wrong) field, then hit Continue.
   
   
    
4. Select We’ll contact you for a callback or Message Us to start an instant messaging session.

Be sure to review their support hours so you'll know when agents are available.

I'll be here to help if there's any questions. Have an awesome day!

This happened to me as well, and around the same time, right after the last update.  Not only is it telling me that our October liabilities are past due (they were paid using e-pay on Nov. 3 which thankfully I printed a receipt of the transaction) but it's also showing that I'm overdue in running the past 2 payrolls (which were in fact run, and direct deposited into employee accounts).  Those transactions have completely disappeared from the payment history, like they never happened. And they've been replaced with red flags and past due alerts. I don't necessarily want to go in try to void them or whatnot just to make them go away, what I want is for it to show that they were paid, and paid on time, with no discrepancies. I've never had this issue before.

Thanks for sharing your concern about paid liabilities in QuickBooks Desktop, @kdodd. I'll share some insights about why it appears overdue with red flags.

Liabilities may appear overdue or red for some reason. In your case, it could be that they were paid but never entered into QuickBooks. To rectify it, enter the payment in Pay Scheduled Liabilities or enter the payment using the Enter Prior Payments option in the YTD Adjustment window. Here's how:
 

1. Select the Help menu. Then choose About QuickBooks. And press Ctrl+Alt+Y.
2. Choose the date range. Then select Next until you see the Create Payments button.
3. Under Item Name, select the drop-down arrow. Choose the item you need to create a prior payment for.
4. Verify the dates and update as necessary.
5. Select Done.

If you've entered the payment but it disappeared from the payment history, I recommend reaching out to our QuickBooks Support team for assistance. They have the necessary tools to pull up your account securely and investigate the root cause of the issue.

Here's how to contact them:
 

1. Open QuickBooks.
2. Go to Help, then select QuickBooks Desktop Help.
3. Select Contact Us.
4. Enter a brief description of your issue, then select Continue.
5. Choose to chat with us or Have us call you.

Make sure to check their support hours so you'll know when agents are available. If you're unable to reach out to Intuit through your books, you can also get in touch through our website.

I've also included these links for future reference in filing tax forms and payments: 

• E-file and e-pay federal forms and taxes in QuickBooks Desktop Payroll
• Set up state e-file and e-pay in QuickBooks Desktop Payroll

Let me know in the comments below if you have any other questions about managing your payroll liabilities. I'll return here as soon as possible to help you again.

I am wondering if the customer service team was able to resolve this issue.  I had the same problem. And the only way cs said to resolve was to do journal entries, which are then flagged by our outside auditors.  There must be a way outside of journal entries to correct.

The steps to resolve paid liabilities that show up as overdue will vary on how you process the payment, Kday3424. I'm here to add relevant troubleshooting to address your concern.

In QuickBooks Desktop, there are several reasons why paid payroll liabilities appear overdue. You can refer to this article if any of the cases below apply to your end: Fix overdue or red scheduled liabilities in QuickBooks Desktop.

• Liabilities were paid but never entered into QuickBooks Desktop
• Liabilities were paid through Write Checks or Bill Payments
• Liabilities were overpaid in one period and underpaid in a prior period
• Paid through date is after the check date
• Paid through date crosses into next year

Otherwise, let's verify if there's an outstanding balance within your Payroll Liability Balance Report so we can execute additional troubleshooting.

Here's how:

1. Head to Reports, then Employees & Payroll.
2. Choose Payroll Liability Balances.
3. Update the date as needed in the From and To fields.
4. If the Pay Liabilities tab still shows overdue, but the PLB report shows $0, re-sorting your lists can rectify this odd behavior.
5. Close QuickBooks, then re-open it.

If the issue persists, you can visit this material to fix any data damage within your company file: Verify and Rebuild Data in QuickBooks Desktop.

Moreover, consider scanning this resource whenever you need to access your filed tax forms and paid tax payments: View your previously filed tax forms and payments.

If you have future inquiries when dealing with your payroll tax liabilities, please know I always have the resources and information you need. Just hit the Reply button below to let us know in the Community.