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Does anyone have any experience with union deductions? My company hires all union employees (besides office staff) and they have a yearly set pay amount with a set list of certain deductions and contributions from the paycheck.
Usually we change the rates and deductions yearly, but this year we have some projects from last year that are getting wrapped up. Per union guidelines, you can leave 2022 rates/deductions/contributions for those projects for up to 24 months. At the same time you will have newer projects acquired in 2023 that will need to have the 2023 rates/deductions/contributions taken out.
I am newer to the company and new to union rules. Looking at how the 2022 deductions are setup it seems like it goes by gross pay and hours. Is there a limit to how many deductions you can enter? How do you keep the hours for the older projects separate from the newer projects and also, how will the deductions come from those hours? I am worried the total hours for everything will be deducted by both the new and old deductions and not get separated out correctly.
Would I need to cut two separate checks each payroll for employees that worked both new and old projects?
Any insight would be great, my CPA doesn't work with payroll or union so no help.
I attached a screenshot of our 2022 rates, deductions and contributions. There are roughly 10 deductions/contributions for 2022. I would need to add the 2023 rates and then 10 more deductions/contributions as well.
Hi there, @Alaska_VGC. I'd be glad to answer your questions about setting up union contributions in QuickBooks Desktop (QBDT).
Yes, there is a maximum of 10,000 entries for payroll items. On the other hand, you'll need a separate payroll items to be use on paycheck. Since QuickBooks will base on the set up payroll item. To set up company contribution item.
Here's how:
Then, add the item to the employee profile. Please follow the steps below:
Furthermore, you have to reduce two different checks each paycheck for individuals who worked on both new and old projects.
To learn more about number of list entries you can make in QuickBooks Desktop, you can check out this article: Maximum number of list entries (list limits and custom fields).
For more guidance in setting up contributions, check out this article: Set up and manage company contributions.
You can also run a Payroll Summary report in QuickBooks for any date range or group of employees if you want to track your payroll totals, including employee taxes and contributions.
If you have more concerns about adding payroll deductions or follow-up questions while working on your employee's paychecks, please comment below. I'll be around to guide you further.
Thank you for the response!
I know how to add new payroll rates, the deductions and contributions for the upcoming work.
You would suggest I run two separate payrolls for the old rates, deductions and contributions and also the new rates, deductions and contributions? That way the hours are being collected and deducted or added the correct way for the union? Just wanted to make sure I fully understood your recommendation.
I would need to enter all the deductions and contributions into the employees profile, then when I run the two different payrolls I would just manually delete or change the item to $0.00 for whichever one I'm not currently doing and repeat for the second one? Would you delete or change the item before starting payroll or is it ok to adjust when I'm in the "pay employees" section?
Thank you!
Yes, you're correct with all your questions and answers, @Alaska_VGC.
I appreciate the details you've shared with my colleague, @AbegailS_. Running separate payrolls for the old and new rates, deductions, and contributions is the best way for the union to get an accurate payroll reporting.
So as an example, after running payroll for the old rates, you'll have to change/update the employee's Payroll Info and select the new rates, deductions, and contributions. Once you have set up all this Payroll Info for each employee, you can run your payroll for the latest rates.
You'll have to make sure that you're using the correct payroll item for each employee by changing each Payroll Info each time you run payroll for different rates. Or, adjusting it while you're in the "Pay Employees" window is also good if you're comfortable with it.
For more details about removing or changing deductions and contributions, feel free to check these articles:
I also encourage you to seek accounting advice with a payroll or accounting expert to ensure your company's deductions and contributions for a project are tracked accurately.
Let me know if you have other QuickBooks payroll concerns. We're always here to lend a hand. Take care, and more power to your business!
Can this be done on quickbooks online payroll? Trying to set this all up for a new union employee
Thanks for joining this thread, @Jozer62.
I’ve seen you’ve posted a similar concern in the Community space. My colleague has already provided brief information regarding your inquiry about setting up union contributions in QuickBooks Online Payroll (QBOP). If you haven't been notified about the response, please check out this link to read the recommendation: How do I set up payroll contributions and deductions for a union employee on QuickBooks Online Payro...
I appreciate your time and effort. If you have any other concerns, please let me know. I’d be glad to help you. Wish you can get back to running your account soon. Have a good one and keep safe.
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