Where is the payroll item list in Quick Books Online? I need to delete and edit a payroll item.

Good Afternoon, @CharlieBrown69

Welcome to the community, I'm happy to help walk you through the steps on how to edit payroll items.

Edit payroll items used on paychecks

If you set up a payroll item incorrectly and used this payroll item on one or more paychecks, it could cause incorrect tax totals to be withheld.

Additionally, year-end tax forms, such as the W-2, 941 and state forms could be incorrect and need to be fixed.

We'll show you how to correct it.

1. Edit the payroll item.
   • Select Lists on the top menu bar. Then select Payroll Item List.
   • Right-click the item and select Edit.
   • Select Next twice. Enter the correct tax tracking type. Then select Next.
   • Select the correct taxes. Then select Next.
   • Select Calculate Based on Quantity. Then select Next.
   • Enter the limit type, if all the employees have the same rate and limit.
   • If the employees do not have a default rate and limit but do have the same rates and limits, enter the amounts.
   • Select Finish.

I'm also including an article that goes in detail about making changes to payroll items: Edit payroll items used on paychecks.

Thank you for reaching out to the Community, if you need any additional assistance with updating payroll items please feel free to reach back out.

It looks like QB team member Joshua replied to your QBO question with a desktop answer. Common problem. Did you ever find the QBO payroll items list and/or get the answer for how to edit an existing payroll item?

Welcome to QuickBooks, CharlieBrown69.

You'll want to go to the Employee details tab to add, edit, or remove any deductions or contributions for your employees. 

Here's how:

1. Click Payroll on the left menu.
2. Select an employee.
3. On the Employee details tab, click the pencil icon beside the Pay section.
4. Go to option #4 and #5 to add or remove pay types, deductions, and contributions.
5. Once done with any changes, click Done.

Please check this article for more information about adding or editing a deduction or contribution: Add Or Edit A Deduction Or Contribution.

For future reference, to get the payroll information you need,  you can payroll reports to view useful information: Run Payroll Reports.

Don't hesitate to get back to us if you need further assistance. We're always right here to help.

I am specifically looking for payroll item information in the TSheets integration. All payroll items show up in TSheets regardless of whether they are linked to any or employee or none. How do I stop that from happening so they only see the payroll items we actually use?

Hello, @GolferGirl.

When you integrate your QuickBooks Online account and Tsheets, all of your payroll items, if imported upon the first sync, will map automatically to the correct time types. However, you can clear the items you don’t want to automatically import. I can guide you on how to do it.

1. From your TSheets account, select QuickBooks.
2. Choose Preferences. 
3. Under Automatically import changes to, choose clear the items you don’t want to automatically import.
   

On the other hand, there 3 ways to map your payroll items in TSheets:

• By employee
• By specific customers, service items, or classes

• employee selection

You can read through this article for more detailed instructions in mapping your payroll items: Map QuickBooks payroll items.

I've added these articles to learn more about integrating TSheets and QuickBooks:

• About QuickBooks integration preferences in TSheets
• Integrate TSheets and QuickBooks Online

Always feel free to swing by here if you have other questions about using TSheets and QuickBooks to manage your payroll. I'm just a few clicks away.

Good afternoon,

Well, I hate to tell you.........Payroll Item List............does not appear under Lists. Now what?

Thanks, Kevin

Thanks for sharing your thoughts on this thread, @kg_consulting. 

To clarify, the Payroll item list can be found under List if you're using the Desktop version of QuickBooks. 

However, if you're using the Online version, you're unable to find the Payroll item list. As a workaround, you can find these items under Payroll and Service from your Settings page. 

Here's how: 

1. Go to the Settings menu. 
2. Select Payroll Settings. 
3. Under Payroll and Services, select Deductions/Contributions. 

Should you need to view or edit your employees' earnings, you can individually click each employee to make some changes. Here's how: 

1. Select the Payroll tab from the left menu. 
2. Go to the Employees tab. 
3. Select an employee to view the details. 

For future reference, read through this article to know more about the available payroll reports in QBO: Run payroll reports.

Feel free to message again if you have additional concerns about payroll. We're always around here to lend a hand. 

Good afternoon,

With all due respect, I still can not find where to edit a payroll item for all employees. I really don't understand why QuickBooks Online makes it so darn difficult. I have 13 clients and thankfully, 12 of them are using QuickBooks Desktop. I really regret taking on one client that uses QuickBooks Online.

Thanks for trying. 

Kevin

Hello there, @kg_consulting.

In QuickBooks Online (QBO), the payroll item list is seen per employee. To edit it, we can go to the Payroll or Workers menu.

Here's how:

1. Click the Payroll or Workers on the left pane.
2. Select Employees.
3. Click the name of the employee.
4. Select edit (pencil) icon beside Pay.
5. Click the edit (pencil) icon next to the deduction item.
6. Edit the information, and then select OK.

You can check this article to learn more: Change or delete a payroll deduction item.

For future reference, to get the payroll information you need, you can run payroll reports to view useful information: Run payroll reports.

Always feel free to swing by here if you have other questions about payroll. I'm always here to help.

Good afternoon,

By my own admission, I am not the "brightest bulb in the box", but I am a really good accountant. I am trying to find where I add a Payroll Item. IE: Reported Tips Paid Out. When our employees get a tip on a credit card sale, we reimburse them every pay period. I need to know where the Debit goes along with where the Credit goes.

Can someone please set me on the right path?! This client uses QuickBooks Online but not Online Payroll. Make sense?

Thanks, Kevin

I'm having an issue finding the Payroll Item List in QBO, too.  I need to deduct vacation hours used for someone on salary without paying them an hourly wage.  I'd like to setup a new item, but can't find the list.

Here's the directions you were given that don't work: 

1. Go to the Settings menu. 
2. Select Payroll Settings. 
3. Under Payroll and Services, select Deductions/Contributions. 

I don't have "Payroll and Services" under the Payroll Settings menu.  Any help?

I want to ensure this is taken care of, @SOS2u.

There are times that the browser is full of frequently accessed page resources, thus accumulating and corrupts the browser cache causing the runtime user interface to malfunction.

To start, access the QuickBooks account using a private/incognito browser. You can use the shortcut keys below:

• Safari: Command + Shift + N 

• Google Chrome: CTRL + Shift + N

• Mozilla Firefox or Microsoft Edge: CTRL + Shift + P 

Once you're in, deduct the vacation hours again. If you're able to do so, we'll go back to your regular browser and clear the cache to get rid of the stored junk files.

If the same thing happens, you can use other supported browsers. It could be that the one you're currently working on has a temporary issue with QuickBooks.

For future reference, to get the payroll information you need, you can run payroll reports to view useful information: Run payroll reports.

Please know that you can always get back to us if you have other questions. I'm always here to help.

Ok.  I went to Settings- Payroll settings- and guess what?  There is no "Payroll and Services" !!!!  I need to change the way the tips are showing up on the W2's.  But I can't get into any payroll item list on QBO.   Please help with real information. 

Thanks for chiming in on this thread, bonnieozuna.

Let share some insights about the payroll settings.

If you are subscribed to the enhanced version of QuickBooks Online Payroll, you'll be able to see the Payroll and Services section after clicking the Payroll Settings.

Here's a sample screenshot to see what it looks like:

For the other versions of QuickBooks Online Payroll (Core, Premium, and Elite), the payroll settings is different. 

Here's a sample screenshot for a visual reference:

To edit a payroll item for all versions, you can follow these steps:

1. Go to Payroll > Employees.
2. Select the employee's name and click the pencil icon next to Pay.
3. In the How much do you pay? section, click the pencil icon next to Add additional pay types.
4. Search for the pay type and edit the name or rate.
5. Hit Save.

You can also check out the instructions in this article if you want to edit a deduction or contribution: Add or edit a deduction or contribution. Go to the QuickBooks Online Payroll (all versions) section. 

Please let me know if you have any follow-up questions or other payroll concerns. I'll be around to help you out some more. Take care!

I need to be able to track Officer Salaries separately from other wages and salaries.  The easiest way would seem to be to have these salaries as a separate payroll item.  All the previous discussion is on how to deal with deductions and contributions, not the gross wages themselves.  I suppose the work around is to do a journal entry between the two accounts, but I hope there is a systemic solution rather than a manual one.  Any thoughts?

Hey there, @bhk-rizzolaw-com.

Yes, you can create another payroll item to track the Officer Salaries separately from your other payroll expense account. Then, go to Payroll Setting to map these accounts in QuickBooks. This way, you don't need to create a journal entry to separate their tracking. 

Here's how:
 

1. Go to Settings and select Payroll settings.
2. Click Preferences, then select Accounting Preferences.
3. Under the Wage Expense Accounts, look for the payroll item that you've created and choose the payroll expense from the drop-down list.

Let me know if you need further assistance with this. I'm always around to provide answers and clarifications to your questions. Have a great day ahead and take care.

I am having this same issue.  Let me ask, now that a wage expense category is created (Officer Salary), how do we get a paycheck to code to that wage expense category and corresponding chart of accounts expense account?  I would think I could go to the employee list, click on that person, edit the pay, click edit, and click the edit pencil under section 4, which is "How much do you pay ___"?  The problem is, once I do that, I am only allowed to choose a pay type of salary, hourly, or commission.  How do I code the salary to the wage expense category I just created?  Also, does it save the salary amount somewhere?

Hello, RB221.

I'd like to elaborate my colleague's replies, and help you code the wage expense category you created. 

Yes, that's correct. The How much do you pay section only lets you change how your employees are paid. 

Instead of going there, you'll want to go to your payroll's accounting preferences and code the employee's wages to the expense category you just created.

The system uses three different tracking options for their wages and payroll taxes (which I'll show in a screenshot below). 

Here's how to code the expense account: 

1. Go to the Gear icon, then select Payroll settings.
2. Scroll down, then click the pencil icon for the Accounting section. 
3. Under Wage expenses, click the pencil icon to edit it.
4. From there, you'll have three options to set how you are able to track your employee's wages. 
5. Select an option, then set the account to the expense category you created. 
6. Click Continue, then hit Done. 

Take note that this affects your entire payroll runs, not just a single paycheck. 

The salary will be saved within the expense category you coded in the Accounting page. If you're referring to the full details of the paycheck instead, you can check it on the Paycheck list page. 

Simply go to the Payroll menu, then click the Employees tab. Proceed with the Paycheck list link, then select the paycheck. 

More details about setting your payroll preferences can be found here: Set up Payroll account preferences. 

Need a report to check your employee's payroll data and other information? There are a variety of reports you can run in QuickBooks. Check out this article for a guide: Run payroll reports.

If you need to complete other payroll tasks, I'm here to lend another helping hand again. I'll also help you out with any other questions about QuickBooks. 

Why can we not edit directly from a Payroll Item List? This seems so counter intuitive.

I have a client that has a complete mess of his payroll items from not understanding how it works, and I can't find an easy fix for any of it. 

My biggest issue is they created a Pretax deduction for Roth 401k, these all need to be moved into Aftertax items. I tried fixing it on the paychecks, but of course QBO won't allow a negative deduction (add in) to move it from the wrong item to the correct item. I have no idea how to fix this problem with the limits QBO has on it's program. On desktop it would be so easy.

Hi, @TracyAFY.

Thanks for joining this conversation and for sharing your concern. Allow me to chime in and provide some add-ons about editing payroll items in QuickBooks Online (QBO).

Currently, the only way to edit payroll items in QBO is by going through the employees' information as shared by my colleagues in this thread. You can refer to these articles for more information about managing payroll items in QBO:

• Change or delete a payroll deduction item.
• Add or edit a deduction or contribution.

I can see how having this option would be helpful for you and your business. I suggest sending feedback directly to our product developers. They're always looking for ideas to consider on how to improve QuickBooks.

Here's how to do it:

1. In QBO, click the Gear icon at the top, then Feedback.
2. Enter your comments or product suggestions. Then select Next to submit feedback.

For tips and other resources, I recommend visiting our website for future reference: Self-help articles.

Please post again or leave a comment below if you have any other concerns about payroll items or something else. I'm here to help. Have a good one.

This is very elaborate although i cant find the payroll item at all

I have a similar question -- and found the following which I'm going to check out.

https://quickbooks.intuit.com/learn-support/en-us/employees-and-payroll/why-is-the-paycheck-tip-incl...

Best wishes

Where EXACTLY is the Payroll and Services part under Payroll Settings??  Mine does not have this!

Hey, @JimFromPA. 

Thanks for joining in on this thread. I appreciate you coming here with your question about payroll items in your QuickBooks Online account. 

The reason why you may not be able to see this option is because of the particular payroll subscription you have. Which payroll subscription do you have at this time? Here's how to find it: 

1. Go to the Gear (Settings) icon in the top right-hand corner. 
2. Press the Account and settings option. 
3. Choose the Billing & subscription tab. 

It's that easy! 

I'll be just around the corner when you're ready with that information. Bye for now!