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Level 1

Can I print W-2's on plain paper?

 
4 Comments
Anonymous
Not applicable

Yes, you can.

Yes, you can.

Content Leader

Re: Can I print W-2's on plain paper?

Hello @bob.everett,

 

Thanks for posting in the Community. I'd be glad to assist you with printing W-2's.

 

@Anonymous is correct in that QuickBooks Online does support printing on plain paper. Additionally, there is the option to print on 4-part perforated paper and coming later this week the option to print on 3-part perforated paper should be available. For more insight into this, I recommend this article, which goes over the steps for printing a W-2: View And Print W-2 Forms.


I'm confident this will help you get back to business. 

 

Let me know if you have any questions. Wishing you well. 
 

Level 1

Re: Can I print W-2's on plain paper?

Thank you David,

 

What about the Copy A that goes to SSA, can that get printed on plain paper or does that still require the "red" paper forms? And the copy that goes to the State for the State Reconciliation as well?

 

I have always used the forms from Staples, is this the first year for plain paper?

 

Thank you for your help. 

Content Leader

Re: Can I print W-2's on plain paper?

Hey again, @bob.everett,


You're certainly welcome. 

 

QuickBooks Online doesn't currently support the manual filing of paper Form W-2 Copy A.  I'm including articles that provides additional insight into this, such as options for electronic filing:

 

 

State requirements can vary for form filings. For additional information on this, including contact information for your state, I suggest the following links:

 

 

Let me know if you should have any questions. Wishing you well. 

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