Can you print customer address labels from Quickbooks?

Hello info21,

Yes, we can print customer addresses using a report. Let me show you how:

1. Select Reports on the left menu and search Customer Contact List.
2. You can click the Customize button if you want to add other customization.
3. Click Run report.
4. Click the Print option (printer icon).
5. Click the Print button.

If you're referring to something else, any additional detail would be much appreciated. Thank you in advance!

I think  they're referring to customer mailing labels.  The File > Print Forms > Labels > Select Labels to Print doesn't give you an option to select the 1" x 2 5/8" standard mailing labels that most of us use.  Can we change the label size or is there another place to print address labels from that will allow us to select the label size?

Hi there, lisawilkin.

Thanks for joining this thread. Allow me to address your concern, so let me get this straightened out.

As of now, there isn't an option to change the size of the label format in QuickBooks. For the meantime, you can select the available label format when printing forms by following the steps you provided. 

I can see how this feature would be helpful for you, I'd recommend sending feedback directly to our product developers for future updates. 

Here's how you can send feedback: 

1. At the top menu bar, click Help.
2. Select Send Feedback Online. 
3. Choose Product Suggestion, and fill in the feedback info.
4. Click Send Feedback. 

Please know that you're always welcome to post if you have any other questions. We're always got your back. Have a good one. 

How do you get to the print labels section?

Hello Kamato,

You can get to the Print Labels section by following these steps:

1. Click File at the top menu and select Print Forms.
2. Choose Labels and select the labels you want to print.
3. Click OK and set the Settings tab.
4. Click the Print button.

Let me know if you need more help with this.

Yes, you can easily print customer address labels from QuickBooks using the below mentioned procedure:

Click File > Print Forms > Labels, and this box will appear: Once here, you will be able to: Print labels for customers, vendors, employees or other name lists. Print labels for certain customer or vendor types.

Regards,

Adrian

QuickBooks Hosting Consultant - Apps4Rent

I am not getting the Print Forms option, I only have Print.

Hi there, @treetopskitty.

If you're trying to print the customer's address labels and the Print Forms option doesn't show up, let's make sure that your QuickBooks is updated to the latest release. 

To manually update your QuickBooks, you can follow these steps: 

1. Close your company file(s), then close QuickBooks.
2. Right-click the QuickBooks Desktop icon on your desktop, then select Run as administrator.
3. While on the No Company Open screen, go to the Help menu, then choose Update QuickBooks...
4. Go to the Options tab, select Mark All. then select Save.
5. Go to the Update Now tab, then mark the Reset Update box.
6. Select Get Updates button.
7. When Update Complete appears, close QuickBooks Desktop.
8. Reopen QuickBooks Desktop. If you get the message to install update, select Yes.
9. When the installation is complete, restart your computer.

For additional reference, you can check this article: Update to the latest release of QuickBooks Desktop. 

If the same thing happens, you'll need to repair you QuickBooks Desktop by following the detailed steps in this article: Fix QuickBooks Desktop (Windows). 

If you need further assistance with the steps, I recommend contacting our QuickBooks Desktop Support Team. They have additional tools to pull up your account and do a remote session.

Here's how to contact our customer support:

1. Select QuickBooks Desktop Help from the Help menu.
2. You can also press F1 on your keyboard to bring up the same Help Panel. 
3. In order to route you to the correct support expert, we need to know what type of question you have.
4. Click Continue.
5. We’ll provide you a few options. You choose which one is best for you.

Please let me know how it goes. I'll be around to help if you have additional questions about the file forms option. Have a good one. 

Is there anyway to change the label form? Our label form is currently organized in alphabetical order. We would like them to go in the order we have them set up under our item list. Is this possible to change? 

Hello  VKniss - RDM,

Changing the label form is unavailable.  I'll take note of your idea and ensure to forward this one to our product engineers. This feature might be given a chance to be part of the new product updates.

The Community is always here if you have other questions.

What about quickbooks online?

Hi there, @Snooo.

Are you referring to how you can print the customer labels in QuickBooks Online? If so, QBO lets you print the addresses of your customers. You can follow the first steps provided by my colleague @JamesDuanT above.

If you are referring to changing the label form in QBO as by my colleague @SarahannC mentioned above, this feature is unavailable in QBO.

Nothing to worry, I'll be communicating to our engineering team to know what is the latest update of this feature. To be updated with our new features in QBO, you can visit our blog.

Please post again if you need anything else. Have a nice day!

How do I select to print only for example the first 20 pages of labels.  I only want to print some of my customer list at one time and some at another time because it's such a long list.  I don't see any option to choose which pages to print.

I'll help you print the customer labels, Shaindel.

If you're using QuickBooks Desktop, you can select the customers. It will help you print the first 20 pages of labels. Here's how:

1. Click File.
2. Go to Print Forms, then select Labels.
3. Click the Name drop-down arrow, then select Multiple names.
4. Select the customers, then click OK.
5. Click OK, then click Print.

If you're using QuickBooks Online, you can also select and filter the customers when pulling up the Customer Contact List report. Here's how:

1. Click Reports.
2. Enter Customer Contact List in the Find report by name field.
3. Click Customize.
4. Go to Filter.
5. Click the Customer drop-down arrow, then select the customers.
6. Click Run report.

Also, if you want to take out other columns from the report, click Customize again, then uncheck the unnecessary columns by going to Rows/Columns and clicking Change columns. 

Get back to this thread if you need more help with this. We're open 24/7 to assist you.

Thanks that's so helpful.  Is there some way to sort my list of customers so that I can make a report of only the ones that haven't ordered in more than a year.  Then I will use that list to select just those customers to print labels (using the method you wrote about)?

Thanks for getting back to us, Shaindel.

The option to sort your customer's list by their last purchase isn't available. Rest assured, I'll take note of this idea and share it with our developers.

In case you want to create a mailing list using the Customer Contact List report, you can check this article for more information: How to create a mailing list using the Contact List report.

I'll be around to help you. Take care!

Thanks for getting back to me so fast.  I'm really impressed with the technical support I've received.  Too bad Quickbooks doesn't offer this feature but overall I'm really happy with the way Quickbooks works and keeps my business organized.   

I do not have the tabs at the top of my page to select (using QB on-line) as outlined by @JamesDuanT 

Hi there, @nspressurized.

I'm here to help you with your concern. I'd like to know if you're using QuickBooks Online or QuickBooks Desktop? My colleague James, was mentioning about  the Reports in QuickBooks Online.

The QuickBooks Desktop tabs are located on the top bar. However, the tabs in the QuickBooks Online is located at the left pane of your page. You'll need to click on the three horizontal line icon to make it show. This is how it looks like:

I've added this article for your future task about tracking your business financials: Run reports in QuickBooks Online. This includes sub-articles such as customizing and memorizing reports.

I'll be around if you have other questions about QuickBooks. Let me know in the comment section. Take care.

I have a question along the same lines as this. I am wanting to print custom shipping labels, not through QB shipping manager (UPS, FEDEX,USPS) I want to be able to print on a Direct Thermal Printer (roll labels) that are 4" x 3" with my company info pre-printed at the top of the roll labels and then have QB populate the lower  50% to 75% of the label with Customer's Name, to whom the package is delivering to, shipping address, CSZ, phone number and PO Number if applicable. I could do this with my old proprietary accounting system but I have not been able to figure out how to do this with QB Enterprise 20.0 - It would be nice if there was a place for a Label Template just like there is a section for Custom Form Templates. Where you could select text boxes to populate with what pertinent information you want or need to print on the label and where you want it to print onto that label.

Hey! If you need to do product labels or shipping labels, check out Label Connector from Accuware. 

https://accuware-inc.com/label-connector-online/

With Quickbooks Online can I print a shipping label with the customers logo on it?

To answer your questions about printing shipping labels with the customer logo is no, Brian.

If you want, export the customer list and get their shipping information. I'll show you how.

1. Go to the Reports menu.
2. Run the Customer Contact List report.
3. Click the Export icon.
4. Choose Export to Excel.

Then, use the Mail Merge to display your customer's logo. You can google the information to display videos and instructions if you don't know how to produce a letter merge. 

For future reference, you can read the following articles below if you're experiencing issues in printing:

• Fix QuickBooks Online printing issues on browsers for Windows
• Troubleshoot printing problems in Safari

Know that we're always here to assist you with all QuickBooks concerns. Don't hesitate to post again, and we'll respond right away.

I have followed the steps to print labels from QB desktop.  We have 2021.  It doesn't seem to matter if I pick all customers, multiple by name or zip.  All that generates is a list of phone numbers in the label format.