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Level 1

Intuit Account - Multiple companies

I'm having trouble sorting out how I should create Intuit IDs with the new requirement in Quickbooks Pro.


I have an Intuit ID from a deactivated T-sheets account that is not connected to a quickbooks company. (In the past, I've just used tsheets tracking for use with my payroll company. We're currently not using hourly employees so I've deactivated tsheets, but still have the Intuit ID.)


I'm being required to update to Intuit IDs for my Quickbooks Pro 3 user license. I have 4 different company files for different LLCs. I'm not sure how to proceed with the mandated update to Intuit IDs in Quickbooks. Do I need to set up 4 different additional Intuit IDs, one for each one of the company files? Does each need a separate unique email? Can I use the email or the ID from the tsheets Intuit ID previously created. (I may reactivate at some point.) How should I set this up? I'd rather not have to have 4, possibly 5, Intuit IDs to manage. 


Appreciate any advice! Thank  you!

7 Comments 7
QuickBooks Team

Intuit Account - Multiple companies

Good day, Stefa35.


The Intuit account ID helps you to easily manage your connected Intuit products and services. You can access different company files using one Intuit account ID.


Please check this link for more details: Create or open a company file using your Intuit account ID.


Post again here if you have more questions. I'm looking forward to assisting you again.

Level 1

Intuit Account - Multiple companies

Thank you for the reply. Glad to hear I can use one ID login for multiple companies.


Should I just use the intuit id I set up via tsheets? Or should I create a new one?


Thank you!




Intuit Account - Multiple companies


Thanks for coming back to this thread, Stefa35.


You can definitely use the Intuit ID you've set up for your TSheets account. This way, you can easily manage all your QuickBooks product and company files using a single credential.


Additionally, this ID is your universal user account for most of our websites. It allows you to access multiple Intuit websites and applications with the same user ID and password. Once you sign in to your Intuit account, you can see your orders, download your products, and make some changes to your stored information. 


You can refer to the article provided by my colleague AlexV, in creating or opening a company file using your Intuit account ID.


If you've forgotten your previous user ID or password, you may follow these simple steps to reset your account:

  1. Go to
  2. Select Forgot your Password? or Forgot your User ID?
  3. Follow the steps to retrieve your Password or User ID.
  4. Try to log in again.

Lastly, I encourage reading these articles to help better manage your account:


Do you have any other questions in mind? Feel free to leave them below and I'll get back to you as soon as I can.

Level 2

Intuit Account - Multiple companies

Hi - I'm a long time quickbooks desktop user and have multiple companies.  I recently created a new quickbooks file for an older company of mine.  Now when I log in to that new quickbooks file, I am asked to log in to my intuit account as well.

This is not a huge problem, except that it asks me every time I log in, and when I try to fix that, it says that the new file is not linked to the account and that I have a certain number of days before something bad may happen.


I don't know what to do.  Can you help?  

QuickBooks Team

Intuit Account - Multiple companies

Your concern ends here, @bostrav59.


Please know that QuickBooks will prompt you to log in using your Intuit Account ID when you create a new company file. Thus, you'll need to link your Intuit Account to your new company file. Although you may delay the account linking for a certain number of days, QuickBooks will recommend connecting it as soon as possible. Once you're ready, you can follow the steps below to link it:


  1. From the Intuit account window prompt, select I’m an admin, and I’m the primary person who can: then select what you can do in the account and enter your email. Select I’m not an admin, I’ve just signed in with the admin's credentials.
  2. Click Continue.
  3. If you selected I’m an admin, and I’m the primary person you’ll be prompted to enter your Email or user ID, then enter your Password.
  4. Click Sign In.


I'm adding this article for more guidance: Open a company file using your Intuit account ID.


You might also want to manage your Intuit Account. This article will provide you with the detailed steps and information: Manage your Intuit Account online.


Please know that I'm just a reply away if you need any further assistance linking your Intuit Account to your new company file. Wishing you continued success, @bostrav59.

Level 2

Intuit Account - Multiple companies

Thanks so much.  I'm trying this right now. ... I do this and do sign in with the Intuit account, but then one or two days later when I open up that account, I have to do it all over again. 


This is not true for any of my other Quicken desktop files, but the file I'm having trouble with was just created on March 1, 2022, while my other accounts are a lot older.  


Intuit Account - Multiple companies

We understand your concerns with regards to the convenience of logging in your QuickBooks Desktop account, bostrav59.


If you've already gone through the steps provided by my colleagues and still getting the same prompt all over again, I suggest that you contact our Technical Support Team. They can review why the setting isn't saving on your company file.


To get our support, follow the steps below:


  1. On your QuickBooks company file, click the Help menu.
  2. Tap the QuickBooks Desktop Help option.
  3. Press Contact us on the pop-up box.
  4. Click on the Search for Something else button then type your concern in the Ask us anything box.
  5. Hit Search, then scroll down to get your contact options.


I'm also adding this article about our contact options and support availability for your reference: Contact QuickBooks Desktop support


Here are some links about this recent change in the program:



Drop your questions here anytime. This thread will remain open for your product questions or feedback. I'm also here if you need anything else.

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