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TheProuddad
Level 2

Best Sequence of Converting QBO to QBDT?

I'm going to convert my Quickbooks Online data to Quickbooks Desktop (Windows).   My QBO is up-to-date on receiving current data from my bank accounts, but I'm way-way behind on approving each transaction and entering them in the registers.  

I realize that I will likely lose reconciliation REPORTS in the conversion process.  I'm OK with that.  I want to make sure, though, that I don't lose the transactions that I've imported from my checking accounts but haven't yet approved and moved to the account register. 

 

Does it make a difference whether I convert QBO to QBDT before approving the transactions that are not yet in the account registers versus approving the transactions prior to converting the data?

 

Thanks, in advance.




Solved
Best answer January 22, 2022

Best Answers
Mark_R
Moderator

Best Sequence of Converting QBO to QBDT?

Welcome back, @TheProuddad.TheProuddad.

 

Allow me to provide further details about converting data from QuickBooks Online to QuickBooks Desktop.

 

Yes, it does make a difference. Transactions that aren't in the account register and not yet approved won't convert to QBDT. While approving the transactions prior to converting the data will move the transactions to QBDT.

 

I'll be adding this article to know more about the limitations when converting data from QBO to QBDT: How your data converts from QuickBooks Online to QuickBooks Desktop.

 

You might also want to learn how to get started with QuickBooks Desktop. This will help you set up your company file, customers, vendors, items, and financial accounts.

 

Please let me know if you need more clarification about converting data from QBO to QBDT. I'll be standing by for your response, @TheProuddad.

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4 Comments 4
SarahannC
Moderator

Best Sequence of Converting QBO to QBDT?

.Hello there, @TheProuddad

 

Please know that when you convert your data from QuickBooks Online to the Desktop version, things may look different after you transfer your data. This is because the two products have different features.

 

In this case, once you import the transactions from your checking account to QBDT, you'll have to undergo the process of approving and moving them to the account register (if necessary/needed). With that, the unapproved transactions won't be transferred to QuickBooks Desktop. You can approve them before moving them to the new system.

 

From the new one, it needs to reconcile the account again. If there are missing transactions, you can simply manually add them to the system. Still, Utilize the Profit and Loss and Balance sheet reports as a reference when manually recording the missing ones.

 

You can refer to this article for the complete steps about moving your data from QuickBooks Online to QuickBooks Desktop: Export and convert your QuickBooks Online data to QuickBooks Desktop.

 

You'll want to explore our QuickBooks Desktop Help Articles to learn more about the product: Learn QuickBooks

 

Please let me know if you have other concerns or need additional help with this matter, TheProuddad. Take care and stay safe.

TheProuddad
Level 2

Best Sequence of Converting QBO to QBDT?

Thank you for your thorough response, @SarahannC .   

Does it make a difference whether I convert QBO to QBDT before approving the transactions that are not yet in the account registers versus approving the transactions prior to converting the data?

 

Mark_R
Moderator

Best Sequence of Converting QBO to QBDT?

Welcome back, @TheProuddad.TheProuddad.

 

Allow me to provide further details about converting data from QuickBooks Online to QuickBooks Desktop.

 

Yes, it does make a difference. Transactions that aren't in the account register and not yet approved won't convert to QBDT. While approving the transactions prior to converting the data will move the transactions to QBDT.

 

I'll be adding this article to know more about the limitations when converting data from QBO to QBDT: How your data converts from QuickBooks Online to QuickBooks Desktop.

 

You might also want to learn how to get started with QuickBooks Desktop. This will help you set up your company file, customers, vendors, items, and financial accounts.

 

Please let me know if you need more clarification about converting data from QBO to QBDT. I'll be standing by for your response, @TheProuddad.

TheProuddad
Level 2

Best Sequence of Converting QBO to QBDT?

Thank you @Mark_R.  This is very helpful.

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