Can I exclude full time employees from my roster? I don't want them to appear.

Hi there, samantha12. I'm here to lend a hand. 

If you want to remove the full-time employee from the list when running payroll, you can change their pay schedule. 

Here's how:

1. In the left menu, click Payroll. 
2. Go to the Employees tab.
3. Locate and click the employee name.
4. Click the Employee details tab.
5. Go to the Pay section and click the pencil icon.
6. In question # 2, select the pay schedule on how often you want to pay the employee. 
7. Click Done.

See this article for more details: Set up and manage payroll schedules.

However, if you want to delete the employee from the employee list, you can delete them if they don't have paychecks yet. If they already have one, we can only make them inactive.

To delete an employee, see these steps:

1. In the left menu, click Payroll. 
2. Go to the Employees tab.
3. Locate and click the employee name.
4. Click the Edit employee button.
5. Click the Delete employee button at the bottom.
6. Choose Yes to confirm.

To inactivate an employee, see these steps:

1. In the left menu, click Payroll. 
2. Go to the Employees tab.
3. Locate and click the employee name.
4. Click the Employee details tab.
5. Go to the Employment section and click the pencil icon.
6. From the Status drop-down, select Terminated.
7. Click Done.

Keep in mind that once you delete an employee, all of the employee's information will be removed. 

Please know that I'm here anytime you have other concerns. Have a great rest of your day.

Hi Mirriam. Thanks for your reply. I don't want to exclude employees from Payroll. I am referring to the rosters. As our full time staff don't need to be rostered I want to remove them from the roster tab. We have a lot of full time employees and it makes compiling rosters difficult when there is a long list of employees in there that don't need to be rostered. I am wanting to exclude all full time employees from appearing in the roster.

Let me share a few information on how you can exclude full-time employees from your list, samantha12.

May I know what specific rooster are you referring to? Is this a list of your employees added in your QuickBooks Online account?

Furtermore, once you have added employees in QuickBooks Online (QBO), the only option that you can choose is to either make your employees inactive or delete them if you haven't created a paycheck yet. As mentioned by @MirriamM, if you have already run payroll, you can only set your employees as inactive. You'll want to use a third-party application so you'll be able to remove the full-time employees. Please read this article for additional information: Terminate or change your employee's status on the payroll.

For your reference and guide, you may want to take time reading these articles: QuickBooks Online Payroll Help Articles.

Reach out to us if you need further assistance with payroll. Don't forget, we're always right here 24/7.

Hi Maria. So you are saying that if my employees are current and in payroll there is no way to exclude them from the rostering module. Is that correct?