Donation Receipts

Hello there, @Anonymous.

I'm here to share some information on how QuickBooks handles deleting your donation receipts.

With QuickBooks Desktop, currently it  doesn't have the ability to let you delete a large number of transaction records (such as donation, donation receipts, checks, inventory adjustments) or list records (such as items, customers, donors). What you can do is to manually delete each donation receipts one-by-one.

Just a heads-up though, there's no undo button after you've deleted your transactions. Thus, always create a backup copy of your QuickBooks file before you do any kind of major changes such as deleting your donation receipts.

For a more detailed instruction, you may check out this article: Void or delete an invoice or other transactions.

Feel free to click the Reply button if you have other questions about managing your transactions in QuickBooks Desktop. I'm always here to help.

I in error posted one donation twice and then moved it from 1200 (undeposited funds) to the bank - I need to reverse this whole transaction - how do I do that?

Hi, @dizzylizzy. Let me share some insights on how you can reverse a transaction that is posted twice in QuickBooks Desktop.

You can manually delete or void the duplicate donation receipt to keep your account balances and reports accurate. Before doing so, make sure to create a backup copy of your company file to save your accounting data. I also recommend reaching out to an accountant for further guidance. If you're not affiliated with one, we can help you find one through this link: Find an Accountant.

For more information about the process, check out this link: Batch delete or void transactions in QuickBooks Desktop.

Moreover, you can run several reports in QuickBooks Desktop to display data from your company file. You can also customize any report that you generate to focus on the details that matters most. 

I'll be around if you have follow-up questions or concerns about donation receipts in QuickBooks. Simply leave your reply below and I'll gladly help.