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How do you purchase an outright license to be able to open and view a QBDT file once you cancel your subscription? I am using QBDT Pro Plus 2023 but have been buying standalone versions of the software almost every other year prior to moving to subscription in 2021.
I have already moved to QBO but would like to maintain read only access to my historical data indefinitely - especially reports - as important info (ie custom fields on my invoices) did not transfer to QBO.
This statement comes from the site referenced above about cancellation but there is no info on how to purchase an outright license for read only access to MY data that I have paid for the software to view for over 20 years.
From
Hello there, @cpeterson1. Thanks for posting in the Community forum and providing detailed information about your concern.
The article that you've shared is for QuickBooks Desktop Canada. For the US version with QuickBooks Desktop 2023 R3 or newer, you have the view-only access feature that remains for 1 year after your subscription ends. In using the view-only mode, you can view reports but can't create any transactions. Thus, it'd be best to export your data before you cancel your subscription.
To export your data, here's how:
For more details, visit this article: Renew your subscription or use view-only mode in QuickBooks Desktop 2023.
In addition, I suggest creating a back up your QuickBooks Desktop company file before your view-only access expires and downloading a trial version so you can restore your file from there in case you'll need it in the future.
If you have any other follow-up questions, let me know by adding a comment below. I'm more than happy to help. Keep safe!
How often are you able to get a trial version of the software?
Also, here is the same statement in the US version:
How do I purchase a license to the software as stated above? I would like to buy a stand alone license so that I can access my historical data as needed and not have to pay the $500/yr subscription in addition to my QBO monthly subscription. Please Intuit - offer this to the many loyal customers you have had for many years!
I appreciate your prompt response, @cpeterson1.
Please know that I've updated my answer above and added some information on how to access read-only data in QuickBooks Desktop (QBDT).
On the other hand, you can download the QuickBooks Desktop trial version as many times as you want as long as you don't register it. Because once you register for the trial, you may be locked out.
As for your concern in purchasing a license to the software, I recommend contacting our Customer Care Team. They can provide options and help you set up the account.
To reach them, here's how:
You can also check out this link for more information on contacting them: Contact QuickBooks Desktop support. Ensure to review their support hours to know when agents are available.
Feel free to reach back out should you have other questions. We're here to help you in any way. Have a good day.
Is this information still true? We can download trial versions as many times as we want to if we don't register them?
Do we still have read-only access for a year after cancellation?
Thanks for joining the thread, 307Poggensee. Let me clarify things about the trial version and the View-Only access in QuickBooks Desktop (QBDT).
Downloading the QBDT free trial version allows you to test and experience its interface and features for managing your business for 30 days only. As long as you don't register, you can easily re-download the installer if needed.
On the other hand, you'll have View-only access once you cancel your subscription to QBDT. This access will allow you to open and view your company data for a year after your subscription ends. During this timeframe, your inactive license will prevent you from editing your data. Thus, I recommend exporting these data before canceling your subscription.
For more details, check out this article: Renew your subscription or use view-only mode in QuickBooks Desktop.
I've also added some articles about handling subscriptions, business information, and other related matters.
You can reach out to QuickBooks Community again if you need additional assistance. Simply click Reply, and I'll get back to you as soon as I can. Have a good one!
Contact @Fiat Lux - ASIA and they can share a workaround to use the trial version to access your historical data for good and edit anything anytime if required.
I have a further question about this read-only access. I am probably going to cancel my QBDT subscription before it renews in October. With read-only access, will I still be able to export the relevant data to TurboTax, come tax-time in the Spring?
Yes, even with read-only access in QuickBooks Desktop (QBDT), you should still be able to export your data to TurboTax, @cmthmpsn.
You can export your financial data from QBDT to a format that TurboTax can import. This typically involves creating a backup or exporting specific reports. Once your data is exported, you can import it into TurboTax. TurboTax supports importing data from QuickBooks Desktop, which can streamline your tax preparation process.
Moreover, here's handy material for future help with saving a backup copy of your tax data file: Save a backup copy of your tax file.
Let us know if you have further questions about exporting data in QBDT. Don't hesitate to reach out. I'm always happy to help.
You can use the trial version of QB Desktop 2025 Enterprise as a workaround.
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