The last four of my Tax ID on the 1099 preview does not match what I entered. How to fix?

Hi there, @robert-bodwe-gma. 

I've got you the steps to update your Tax ID number in QBO. 

Here's how: 

1. From the 1099 E-File Service page, log in to your or sign up for your account.
2. Click Enter information, then enter your company information, then tap Continue.
3. Type in your tax information, then click OK.
4. Enter your contractor information and values for the supported boxes, then select OK.
5. Review your 1099 forms. Hit Add to continue adding more contractors, Edit to make any changes, or Continue to proceed to the next step.
6. On the Pay for Service window, enter your credit card information and tap Approve to pay for the service.
7. Select the Print For Contractors or Print for your records buttons to view and print 1099 forms.
8. Place a checkmark next to contractors paid in prior years you also wish to create 1099s for. Click on Continue.
9. If you are ready to e-file, select Submit final forms.

You can also check out this article to learn more about creating and filing 1099s in QuickBooks Online.

Feel free to leave your comment again if you have additional concerns. We're always happy to help you more. 

Hi katherinejoyceO, 

There is no login or account signup features on the page you suggested in 1. 

Is there a way to do this from my QBO account? 

Thanks for coming back to the Community, robert-bodwe-gma.

I appreciate all your efforts in trying to correct your tax ID. Let me help ensure the correct one will show in your 1099 form.

Yes, you can edit the tax ID in your QuickBooks Online (QBO). We’ll have to open the Vendor Information window to accomplish this task.

Here’s how:

1. Tap the Expenses menu on the left panel to choose Vendors.
2. From the list, click on the supplier’s name to see more details.
3. Next, press the Edit button to open the Vendor Information window.  
4. Head to the Business ID No./Social Security No. section.
5. Click the View/Edit Business ID link and follow the on-screen instructions to complete the process.

Once done, go back to the 1099 Wizard page to continue in processing the tax form. These resources will guide you on how to correct 1099-NEC or 1099-MISC forms. Also, you’ll learn about adding or changing an amount when creating the tax forms.

• Fix missing contractors or wrong amounts on 1099s
• Correct or change 1099s in QuickBooks

Additionally, this reference contains topics to get you ready in processing your 1099s: Top 5 Questions: 1099s. It includes answers to common questions as well as screenshots and videos for visual reference. 

Leave a comment below if you have additional questions on how to correct your 1099 forms. I’ll get back to make sure this is taken care of for you. Have a great day and stay safe.

It is not my contractor's Tax ID that I am trying to get to show up correctly. It is my EIN. Here is what I did.

1. I tapped the Taxes menu on the the left panel to choose 1099 filings

2. I tapped Continue your 1099s.

There is are five circles on the left panel:

1. Company

2. Accounts 

3. Contractors 

4. Review

5. File

I enter all the correct info in 1 and hit next. I click all the appropriate payments in 2 and hit next. The vendors show up in 3, everything is correct, I hit next. It shows me the window "Check that the payments add up." They do so I click Finish preparing 1099s. In 5 it says "Your 1099s are ready for file." I click "Continue to e-file." Next window says E-file your 1099s and has my contractors to check mark for e-file. To the right of each contractor's name, there is a button that says Preview PDF. I click it. All the info looks good except Payer's TIN. It shows the last three numbers YXZ when it should be XYZ. 

I believe that the problem arose because I mistakenly entered our EIN the first time I entered it and didn't notice that I made the mistake until I got to the PDF preview and then I went back and changed it in circle 1 Company. It didn't change the numbers on the PDF preview thought. I messed around to see if it was updating anything. It is. For example, I added dots after P and O in PO Box and it changed the PDF preview from PO Box to P.O. Box. It just won't show the correct last for of EIN. I understand that the system will have to insert the actual EIN from the system when it creates the PDF for E-filing and to mail to my contractors, but will it be right if it is not showing up on the PDF preview? 

Thanks for getting back to us, robert-bodwe-gma.

I appreciate everything you've done to show up your EIN correctly in your 1099 form. 

Allow me to step in and guide you with some basic trouble shooting steps to isolate the issue. 

Unexpected behaviors or errors in QBO are usually caused by the stored files in your browser. If the cache is holding too much data, it can affect the browsing performance that can cause an error.

In this case, I suggest logging in to your account using a private browser. This mode will not save any history, making it a great place to identify browser issues.

To open private browsing:

• For Google Chrome browser: Ctrl + Shift + N
• For Mozilla Firefox browser: Ctrl + Shift + P
• For Safari browser: Command + Shift + N
• For Microsoft Edge: Ctrl + Shift + P

If it works, you'll need to go back to your usual browser and clear the cache. So, it will speed up your overall browsing experience and help fix these issues. Using other supported browsers is a good alternative too.

In case you need help with printing your 1099s, here's an article for your reference: Create and file 1099s using QuickBooks Online. On the same link, you'll find the steps on how to E-file your forms as well as a guide on how to check the filing status.

If you need further help or clarification about 1099s, please let me know in the comment. I'm always here to help when you need additional assistance. Have a wonderful day.

Thanks for the help, but no, the problem still persists. 

Thanks for the prompt reply, @robert-bodwe-gma. I'll be sharing some insights on how you can correctly show the EIN on your 1099 form.

You can follow the steps below to update your EIN in QuickBooks Online (QBO):

1. Go to the Gear icon, then Account and settings.
2. Select the Company tab.
3. Select Company name section, then click View/Edit EIN.
4. Follow the on-screen instructions.
5. Once done, select Save.

If the same issue persists, feel free to contact our QBO Support Team for further assistance on this matter. Our representatives are available from 6:00 AM to 6:00 PM on weekdays and from 6:00 AM to 3:00 PM on Saturdays, PT.

In addition, if everything's good with your EIN, you can now continue to create and file your 1099s in QBO.

If you have any other questions besides fixing your 1099 forms in QBO, feel free to post them here anytime. I'll be glad to assist you again. Have a good one!