W2 and 1099s

Yes, our experts can help you confirm why your employees aren't able to receive their W-2s and 1099s, @SWash22. Let me share some information to help you file them.

It is true that W-2s and 1099s may not be delivered to your employees since you canceled your subscription in October. In this case, consider temporarily reactivating your account to access and file tax forms. We preserve your company data for 365 days after the cancelation date, so it will still be available if you reactivate within that time.

Here's how:

1. Go to the Gear icon and select Account and Settings, or Subscriptions & billing.
2. Select Resubscribe for Payroll.
3. Review the Subscription summary, then enter your payment info and payment method.
4. Click Resubscribe.

Alternatively, you can purchase a pre-printed W-2 Kits copy and manually write the amounts from payroll reports in QuickBooks Online. Make sure to use black ink and, if possible, in a 12-point Courier font.

As for the 1099s, you can pull up reports to see which contractors need them. We have a variety of ones for you to see all your 1099 vendors, 1099 details, and payments. These will help you prepare and file your Federal 1099s with QuickBooks Online.

See this article to review your payroll data, including employees and tax setup: Reactivate your QuickBooks Payroll subscription.

Bookmark this reference to save payroll reports you can use to view useful info about your business and employees: Run payroll reports.

Keep in touch for any additional questions about filing W-2s or 1099s. I always have your back and am always happy to help. Have a great day!

Hi again,

which report do i use to manually write my own w2? What can i do about 1099 employees? Id like to manually write theres as well

Hello, 

which report do i use to manual complete my w2s? What about 1099 what do i use for them? 

Hi there, SWash22.

Let me share which reports you could run in QuickBooks Online (QBO) to complete your tax forms manually.

If you can still access your QuickBooks Online account after cancellation, go to the Reports menu. Once you're there, pull up the necessary reports you need.

I recommend running payroll reports to get the information needed to write your W-2 forms. Then, generate 1099 reports to show who needs 1099s, payment totals, and more.

Here are the reports to see 1099 totals, accounts, amounts, and other details:

• 1099 Transaction Detail Report
• 1099 Contractor Balance Detail
• 1099 Contractor Balance Summary

For more info on running 1099 reports in QuickBooks, feel free to read this article: Create 1099 reports in QuickBooks.

On the other hand, if you're prompted to resubscribe to access your data, you'll need to reactivate your account temporarily.

You can also browse our help articles for essential tax management references in QuickBooks: Taxes.

Come back to this post if you have other concerns or follow-up questions about manually writing your tax forms. I'll be around to provide further assistance.

Found this because I ran into the same thing. This is a horrible response. If I subscribe to Payroll / Contractor Pay for a certain time, then the forms should still get generated that cover that time. I shouldn't have to resubscribe just to dump out a form.