User permissions

Controlling who has access is key to ensuring that financial records stay secured and protected from unauthorized sharing, sjpkubsch. There's an alternative way to manage this situation.

Right now, you can't prevent a user from emailing estimates, invoices, or statements at their role level. As a solution, you can untick the email later option.

This means the transaction won't be automatically sent out. Instead, you'll have to manually email the invoice or other transactions when you're ready. This gives you better control over how and when you send them.

We see that managing access is essential for keeping financial documents confidential and preventing unauthorized distribution. While QuickBooks doesn't have this specific restriction in its permissions, I suggest you submit product ideas for our engineers to consider.

Here's what you'll need to do:

1. Go to the Help menu at the top.
2. Choose Send Feedback Online.
3. Click Product Suggestion.
4. Select the Product Area of your suggestion.
5. Enter your feature suggestion in the designated fields and complete the form accordingly.
6. Click Send Feedback.

To assist you in managing and troubleshooting User Logins and Restrictions in QuickBooks Desktop Pro and Premier, you might find this article helpful: QuickBooks Desktop users and restrictions. It's a great resource for ensuring your user settings are configured just the way you need them.

Tracking your sales and expenses is a seamless process with ready-made customer, job, and sales reports. You can also tailor these reports to highlight the most significant details of your business. For further information, please check the article: Customize customer, job, and sales reports in QuickBooks Desktop.

We are dedicated to helping you with complete plans to protect your financial communications, sjpkubsch. If you have more questions or need extra help, my team and I are always available to assist you.