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bob127
Level 2

Vendor PO ship to address

I need to know how to add multiple ship to addresses to the drop down list I've circled in the pic below. Thank you in advance for all the help!

 

Capture.JPG

Solved
Best answer July 09, 2020

Best Answers
Rose-A
Moderator

Vendor PO ship to address

Hey there, bob127.

 

I'd be glad to help you add multiple "Ship To" addresses in Purchase Order via QuickBooks Desktop.

 

You'll need to choose a client first on the "Drop Ship To" field to be able to add multiple addresses for the "Ship To" drop-down. See the sample screenshot below.

 

 

In case you need help with utilizing your sales forms template in QuickBooks Desktop, you can go through this article. Also, this will provide you steps on how to import and export templates: Use and customize form templates.

 

I've got your back if you need more help with QuickBooks. I'd be more than willing to lend you a hand.

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7 Comments
Rose-A
Moderator

Vendor PO ship to address

Hey there, bob127.

 

I'd be glad to help you add multiple "Ship To" addresses in Purchase Order via QuickBooks Desktop.

 

You'll need to choose a client first on the "Drop Ship To" field to be able to add multiple addresses for the "Ship To" drop-down. See the sample screenshot below.

 

 

In case you need help with utilizing your sales forms template in QuickBooks Desktop, you can go through this article. Also, this will provide you steps on how to import and export templates: Use and customize form templates.

 

I've got your back if you need more help with QuickBooks. I'd be more than willing to lend you a hand.

View solution in original post

bob127
Level 2

Vendor PO ship to address

Perfect. Thank you for your help. 

DonnaMT
Level 1

Vendor PO ship to address

I did this and it simply allows me to add a new Drop Ship To address.  It does not create a new Ship To menu or list in the Ship To Window.  My company orders goods and then ships to multiple warehouse locations in the same city.  They are all company owned and operated locations so not really a third party Drop Ship To situation.  The Ship To window looks like it has an arrow and allows you to add addresses directly in that field but I can't figure out how to do it??

Ryan_M
QuickBooks Team

Vendor PO ship to address

Hi @DonnaMT,

 

I'll take care of this query for you.

 

As my colleague @Rose-A stated above, you'll need to select a client under the Drop Ship To field. Right after that, click the drop-down menu on the Ship To field and choose <Add New>.

 

You'll then get the popup window Add Shipping Address Information. Refer to the screenshot below:

 

 

I suggest you take a look at this article as well: Use the purchase order management worksheet. It would allow you to manage purchase orders since you mentioned you have multiple warehouses. 

 

Direct other questions you have in the comments below. I'll get back to you as soon as I can. 

mikeconstien60
Level 1

Vendor PO ship to address

Hello,

Yes, you can do that but how do I keep it from creating an inventory site?

 

Mike

mikeconstien60
Level 1

Vendor PO ship to address

Hello,

 

But when I do that it creates a new inventory site. How can I keep that from happening?

 

Mike

DivinaMercy_N
QuickBooks Team

Vendor PO ship to address

Finding the cause of that unexpected issue is my specialty, @mikeconstien60.

 

Have you first pick a name in the Drop Ship to field before creating a new Ship to address? Or do you create first a Ship to address before selecting a name in the Drop Ship to box? 

 

When creating a Purchase Order (PO) in QuickBooks, you'll need first to select a name in the Drop Ship to field before adding a Ship to address. This will prevent creating a new inventory site. purchaseO1.JPG

 

This way, the added ship to address will only show on the name's profile. In the example, the added ship to address was only assigned to the customer's Address info. purchaseO2.JPG

 

On the other hand, if you add first a new address in the Ship to field before selecting a name in the Drop Ship to box, this will result as if you create a new inventory sitepurchaseO3.JPG

 

For more information, please check this article: Create purchase orders in QuickBooks Desktop.

 

Also, to get an overview of your purchase history and keep track of outstanding orders, you may pull up the Open Purchase Orders report. Here's how:

  1. Go to the Reports tab.
  2. Select Purchases.
  3. Click Open Purchase Orders


Let me know how this goes and leave a reply below if you have further questions about adding a ship to address in PO. I'm always around to help you. Have a good one. 

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