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JN92
Level 2

Adjust overpayment on vendor bill

We recently received a vendor bill for $1125.  The vendor's bill for the previous prior month was $1312.20.  We mistakenly sent a check for $1312.20 for the most recent bill, rather than the $1125 that the check should have been for.  Unfortunately, the vendor deposited the full amount ($1312.20) of the check.  The incorrect amount between the invoices was $187.20

 

Given these circumstances, we would like to apply the $187.20 to our next bill with this vendor and use it as a debit (?) reduction in the total amount of their next invoice (or as a method of partial payment).  We use QuickBooks Desktop Pro 2020.  How should we implement this process?

 

Thanks very much for your assistance.

 

John

 

Solved
Best answer February 23, 2021

Best Answers
RCV
QuickBooks Team
QuickBooks Team

Adjust overpayment on vendor bill

Let me help you record the overpayment on the vendor bill, JN92.

 

I appreciate you for providing us in-depth details of your concern. We can enter the overpayment amount when entering the bills. Let me show you how: 

  1. Go to Vendors.
  2. Select Enter Bills.
  3. Click Credit.
  4. Choose the Vendor name.
  5. Enter the amount of the said overpayments.
  6. Press Save & Close.

Once done, you can open a bill payment transaction and the amount of overpayment will show up on the Set Credits window. To learn more about recording a vendor refund, see the Record a vendor refund in the QuickBooks Desktop article.

 

Feel free to visit our Expenses and vendors page for more insights about entering expenses, paying bills, writing checks, and managing suppliers.

 

Please update us on the result of this troubleshooting in the comment below. I'd like to ensure this is resolved for you. You have a good one.

 

View solution in original post

2 Comments
RCV
QuickBooks Team
QuickBooks Team

Adjust overpayment on vendor bill

Let me help you record the overpayment on the vendor bill, JN92.

 

I appreciate you for providing us in-depth details of your concern. We can enter the overpayment amount when entering the bills. Let me show you how: 

  1. Go to Vendors.
  2. Select Enter Bills.
  3. Click Credit.
  4. Choose the Vendor name.
  5. Enter the amount of the said overpayments.
  6. Press Save & Close.

Once done, you can open a bill payment transaction and the amount of overpayment will show up on the Set Credits window. To learn more about recording a vendor refund, see the Record a vendor refund in the QuickBooks Desktop article.

 

Feel free to visit our Expenses and vendors page for more insights about entering expenses, paying bills, writing checks, and managing suppliers.

 

Please update us on the result of this troubleshooting in the comment below. I'd like to ensure this is resolved for you. You have a good one.

 

View solution in original post

JN92
Level 2

Adjust overpayment on vendor bill

Your solution worked perfectly.  Thanks very much!

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