Can Bills and Expenses be matched?

finance139 · ‎September 03, 2021

What to when?

a) a vendor sent two invoices for two separate services

b) each invoice got entered to QBO Plus as a separate Bill

c) the invoices later got paid by ACH at the vendor’s website BUT the website would only accept a SINGLE payment for both invoices combined, so

d) QBO Banking then added the single payment to the account register as an Expense.

e) so now in QBO there are two “unpaid” bills and a corresponding single Expense that in real life paid them. WHAT SHOULD BE DONE TO RESOLVE THIS?

Adrian_A · ‎September 03, 2021

Thank you for the details, finance139.

I'm here to help you record these transactions.

Since the single payment (Expense) was downloaded on the Banking page, we can Find match to locate the two bills and linked them. I'll guide you with these steps:

From the Banking tab, select either Banking or Transactions.
Go to the For review tab.
Select the expense transaction.
Click the Find match button.
Select the two bills.
Click Save.

I've also added this article as your guide in categorizing downloaded transactions: Review downloaded bank and credit card transactions and put them in the correct accounts..

Feel free to get back to us here if you have other questions about managing your expense-related transactions. I've got your back!

View solution in original post

Adrian_A · ‎September 03, 2021

Thank you for the details, finance139.

I'm here to help you record these transactions.

Since the single payment (Expense) was downloaded on the Banking page, we can Find match to locate the two bills and linked them. I'll guide you with these steps:

From the Banking tab, select either Banking or Transactions.
Go to the For review tab.
Select the expense transaction.
Click the Find match button.
Select the two bills.
Click Save.

I've also added this article as your guide in categorizing downloaded transactions: Review downloaded bank and credit card transactions and put them in the correct accounts..

Feel free to get back to us here if you have other questions about managing your expense-related transactions. I've got your back!

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