How do I find out which expenses do not have a receipt associated with them? (New QBO user)

GF2020 · ‎November 03, 2020

Hello,

I'm new to QBO and QB in general. I just started a new job and need to figure out the best way to get things done in QBO (matching bank transactions to expenses that are already in QBO, attaching receipts to expenses, reconciling).

My manager wants every expense in QBO to have a receipt attached to it. I'm having a hard time finding receipts that I know are in QBO and verifying that they have been attached to an expense. I see transactions in the bank register that are marked "C" and have the icon stating that the transaction was "Manually added from bank feeds". It seems to me that I should be able to see the associated receipts at that point, but apparently that's not how QBO works. I need to be able to tell which expenses have a receipt associated with them so I can ask my manager to upload the missing receipts. As it stands, I have no idea which expenses have receipts.

What is the best (most intuitive) way to get these very basic things done? I have several months of reconciliations to do, and to me, QBO is clear as mud.

Help!

Thanks in advance.

AlexV · ‎November 03, 2020

Good day, GF2020.

Let me show you how to check if the expense transactions have attachments or not. Please follow these steps:

Go to the Accounting tab and select Chart of Accounts.
Locate the account and click View register.
Click the small gear icon and tick the Attachments box.

Once done, you'll see a newly added column with a paper clip icon. The number on the said column represents the total number of attachments.

Select the transactions and you'll see all the attached receipts. You can click the hyperlink to see its preview.

I added these links for your reference regarding reconciliations.

I'll be here if you need more help. Stay safe!

View solution in original post

AlexV · ‎November 03, 2020

Good day, GF2020.

Let me show you how to check if the expense transactions have attachments or not. Please follow these steps:

Go to the Accounting tab and select Chart of Accounts.
Locate the account and click View register.
Click the small gear icon and tick the Attachments box.

Once done, you'll see a newly added column with a paper clip icon. The number on the said column represents the total number of attachments.

Select the transactions and you'll see all the attached receipts. You can click the hyperlink to see its preview.

I added these links for your reference regarding reconciliations.

I'll be here if you need more help. Stay safe!

View solution in original post

GF2020 · ‎November 03, 2020

Thanks, AlexV! I'm not sure I would have found that any time soon. The "help" window never mentioned anything helpful to my situation. I guess I didn't ask the question in just the right way.

I'm sure I'll have other questions soon, but thanks for getting me over that hurdle.

AlexV · ‎November 03, 2020

Hi there, GF2020.

I'm so glad I was able to assist you.

Please don't hesitate to post again here if you need anything else. Stay safe!

Topics

Training

Community

Resources

How do I find out which expenses do not have a receipt associated with them? (New QBO user)