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Mark-up amount showing on invoices

My mark-up amounts are showing on my invoices to customers and of course I don't want that. How do I change that?

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Best answer 10-08-2018

Accepted Solutions
ProAdvisor

Re: Mark-ups on invoices

@jesspro

 

To hide MarkUp on Invoice, you will need to select box "Print selected time and costs as invoice item" at the bottom. See attached screenshot below for reference.

 

Also, copy "25lb. of ... T-shirt" description and paste it to the "Total Reimbursable Expenses" description line. That way you will see the Product name description on the Invoice.

.

hide_markup_on_invoice.PNG

16 Comments
ProAdvisor

Re: Mark-ups on invoices

@jesspro

 

To hide MarkUp on Invoice, you will need to select box "Print selected time and costs as invoice item" at the bottom. See attached screenshot below for reference.

 

Also, copy "25lb. of ... T-shirt" description and paste it to the "Total Reimbursable Expenses" description line. That way you will see the Product name description on the Invoice.

.

hide_markup_on_invoice.PNG

Not applicable

Re: Mark-ups on invoices

I want to markup an item by 20% and do not see the markup box when I try to invoice the customer.  Is there a way to add that similar feature to what you see under expenses when you mark up an expense.

QuickBooks Team

Re: Mark-ups on invoices

Hello there, SandyB12.

 

Glad you joined us here in the Community space. I’m here to share some information about mark up in QuickBooks Desktop.

 

The markup box will only show on your invoices if the item or product you’re using has a markup on it. To add a markup on an item, follow the steps below:
1.    Go to List on the top menu bar.
2.    Select the Item List.
3.    Double-click on the item you want to markup.
4.    Click Edit Markup tab on the right pane.
5.    On the Type of Markup, select Use default (“Percent over Cost”).
6.    Under the Markup Percent, enter 20%.
7.    Click OK to save and close.
8.    Click OK again to exit from the screen.

 

To mark up items on an invoice by expense type, perform the following:
1.    Click on the Customer menu and select Create Invoices.
2.    Select Customer: Job from the drop-down menu.
3.    Click on Add Time/Costs on the upper portion of the screen.
4.    On the Choose Billable Time and Costs window, navigate to the Expense tab and choose the item expense that you want to mark up.
5.    In the Markup Amount or % field, choose how much you want to mark up the item.
6.    Indicate the revenue account you want to use to track the income in the Markup Account field.
7.    Click OK.

 

You can also manually change the price if you don’t want to markup all the expense items on an invoice. To do this, leave the Markup Amount field blank and change the number of items in the Amount column. However, if you do this, QuickBooks will recognize the markup as an additional expense rather than a business profit.

 

By following the steps above, you should be able to use markup on your invoices in QuickBooks Desktop.

 

Please let me know if you need anything else. I’ll be around to help. Wishing you and your business success!

DBH
Not applicable

Re: Mark-ups on invoices

Hello. I tried to follow the instructions listed, but am unable to see the tab "Edit Markup" on the right pane. Is there something I need to do to make this option appear? Thank you.

Moderator

Re: Mark-ups on invoices

Hello DBH,

 

The Edit Markup link that my colleague is referring to can only be seen if you have the QuickBooks Desktop Enterprise. Other QuickBooks Desktop versions don't have this feature. You can only set up a default markup percentage in the Edit>Preferences (Time & Expenses) setting. 

 

@vpcontroller has provided you the accurate answer how to hide the markup percentage when printing invoices. However, you can't edit the markup percentage when creating an invoice.

 

If you have any questions, please let us know. We're here to help. 

ProAdvisor

Re: Mark-ups on invoices

Thanks for clarifying,  @GarlynGay !

This was related to the following answering below by  @KhimG :

 

"The markup box will only show on your invoices if the item or product you’re using has a markup on it. To add a markup on an item, follow the steps below:
1. Go to List on the top menu bar.
2. Select the Item List.
3. Double-click on the item you want to markup.
4. Click Edit Markup tab on the right pane.
5. On the Type of Markup, select Use default (“Percent over Cost”).
6. Under the Markup Percent, enter 20%.
7. Click OK to save and close.
8. Click OK again to exit from the screen. "

 

If this was copy/paste answer, I'd suggest also providing the URL link to that QuickBooks Help article. That helps, I think!

DBH
Not applicable

Re: Mark-ups on invoices

Thank you GarlynGay.

 

So here's what I'm looking to do. I have a client who uses the Premier Contractor desktop version. I'd like to create an invoice for time and materials, with the option of marking up each Item (used for job costing), rather than a mark-up on the subtotal of all items. Is there a way to do this? 

 

Thanks for the help!

QuickBooks Team

Re: Mark-ups on invoices

Thank you for getting back into this thread, @DBH.

 

I can share some more insights about creating an invoice for time and materials while using Premier Contractor desktop version.

 

As mentioned by my colleague, lower versions of QuickBooks don't have the option to add a markup each item. QuickBooks Premier only has a default markup percentage. 

 

I like your idea, and I personally sent it to our engineers. They consider updates according to all our customer's business need. I advise you to do the same for this request to have more votes.

 

Here's how to send feedback:

  1. Click the Help menu bar.
  2. Scroll down to Send Feedback Online.
  3. Select Product Suggestion.
  4. Select Product Suggestion for the Type of Feedback.
  5. Product Area is optional.
  6. Enter your suggestion.
  7. Click Send Feedback.

Let me know if you have additional questions about this or anything concerning QuickBooks. I'm always around to help. Have a good one.

Moderator

Re: Mark-ups on invoices

Hi DBH,

 

Thanks for the clarification.

 

Since the Edit Markup function isn't available for QuickBooks Desktop Premier, you can try to create different items, and name them Markup for Time Spend in Working for this and that. You'll then add them when creating an invoice. Please note that these items can't be hide from the customers. 

Let us know if you need anything else. 

 

Not applicable

Re: Mark-ups on invoices

I just tried that and it isn't working....any suggestions? 

QuickBooks Team

Re: Mark-ups on invoices

It's nice to see you here in the Community, @brooke5.

 

There are two scenarios you can consider in adding a mark up on your invoices. Let me provide them to you and help you from there.

 

Just to clarify, which version of QuickBooks Desktop are you using? If you're using QuickBooks Enterprise, you can refer to the steps provided by my colleague @KhimG.

 

But if you're using another version of QuickBooks, you can create a new item for the markup and add it to your invoices. Note that you'll need to manually calculate for the markup price and edit it on the invoice.

 

To create a new item, you can follow the steps below:

  1. Click on List from the menu bar.
  2. Choose Item List.
  3. From the Item drop-down, click on New.
  4. Choose the Type.
  5. Enter the Item Name, then choose the Account.
  6. Click on OK.

Once done, you can now add the mark up to your invoice.

 

 

Please know that you can always get back to me if you have other questions. I'd be happy to help.

Not applicable

Re: Mark-ups on invoices

I'm on Quickbooks Online Plus - 

 

I'm attempting to invoice a billable expense. Have enabled the mark up and left it blank in the settings area so i can by line item calc it out on the bill. Have done that successfully.

 

My invoice shows the new line item of the mark up just fine, but it prints on the invoice. I have already made sure that the invoice form i'm using does not have the "show markup on billable expenses" check box marked....yet it is still showing up on my invoice.

 

In a youtube video i noticed there was some grey italic text stating on the invoice document that this line won't show to customers....that does not appear on my invoices when using the proper form.

 

Ideas?

Anonymous
Not applicable

Re: Mark-ups on invoices

Thank you for bringing this to my attention, @jq026222.

 

Let me figure out and help hid the markup percentage on your invoice.

 

It's possible that the Standard (Master) form type has this option in the default settings. If you've customized a different form template, you'll need to Edit your Standard form as well and uncheck the Show markup on billable expenses. The settings on the master form type also affect the other templates.  

 

 

 

 

However, if this is not the case, let's attempt using a private browser to check if this is a browser-related issue. Please follow the keyboard shortcuts below:

 

  • For Chrome, press Ctrl + Shift + N.
  • For Internet Explorer or Firefox, press Ctrl+Shift+P.
  • For Safari, hold down Command+Shift+N.

You'll need to go back to your regular browser if it works fine.  Then, clear the cache to remove temporary internet files. However, if the issue persists, I'd suggest reaching out to our Online Specialist to isolate the issue further. 

 

Keep me posted on how it goes. I'm here to ensure you get all the help you need. Have a good one.

Experienced Member

Re: Mark-ups on invoices

Tried this. Still shows up on my invoice. Anything else I could be missing in settings?

QuickBooks Team

Re: Mark-ups on invoices

I can see that the steps provided above are correct, MNGK.

 

Imagining myself as a business owner. We don't want to give our customers an idea of how much we charge on the items we sell to them. Let's check out to see why you still see your markups even if you've already disabled the option to show it up. 

 

When you add a billable expense to an invoice, the markup will show up as another line item on your view. However, it will not show up on the actual invoice that is visible to your customer. Are you still on the Invoice transaction page, or you’re now looking at the previewed or printed invoice?

 

One possible reason is you could be using a different invoice template. Please be sure to select the one which you’ve disabled the option to show markup on invoices. Click Customize on the Invoice page and select the correct template, as shown in the screenshot.

 

select template.PNG

 

If you have other observations on your invoice or other transactions, so we can guide you to check what happened.

Experienced Member

Re: Mark-ups on invoices

UPDATE

As it turns out, the "print as one item" did work, after all. What I did not realize is that when you are working in the invoice, you will see the mark-up, but if you go to Preview (under the Formatting tab), you'll see that it doesn't break it down on the version that is getting printed or e-mailed. So, I had it and didn't know it until I looked at it in Preview.
Thanks for the prompt response here.

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