Thanks for reaching out to the Community, @felixlwl.
Based on that information, if you want to reflect that you bought 100 pieces of goods, it would be best to enter it as a bill instead. Then, when paying it, you can enter the 80 pcs (received items). This way, it will show in the Vendor Balance Detail report that you bought 100 pcs.
To record the vendor's invoice, you can delete the item receipt first. Then, here's how to create a bill:
- In QuickBooks Desktop (QBDT), go to the Vendors menu at the top to get to the Enter Bills.
- Select the vendor's name, then enter the other necessary details.
- In the QTY column, type 100.
- Hit Save & Close.
For more information about the process, refer to this article: Enter bills.
After that, use the Pay Bills option to make sure to only enter the 80 pcs. For further guidance, consider checking out this article: Pay bills in QuickBooks Desktop. Once done, run the Vendor Balance Detail report to double-check.
Just in case, I'll add this article for future reference: Accounts Payable workflows in QuickBooks Desktop.
Reach out to me in the comment section below if you have any other concerns or questions. I'm more than willing to help. Have a good one!
