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dleblanc1
June 18, 2020
Solved

Receiving vendor invoice for partial payment

  • June 18, 2020
  • 12 replies
  • 57 views

Forgive me if this has been answered before. I can't seem to access the right place to search this. 

 

A vendor has submitted an invoice for a portion of their PO. It's a single item PO for, say $17,000. The bill is for $10,000. How do I enter this partial bill? 

 

Thank you --

    Best answer by GraceC

     

    Hello there, @dleblanc1.

     

    You can create a Purchase order for your partial payment and apply it to the bill.

     

    Here's how:

    1. Go to the Vendors.
    2. Click create Purchase Orders.
    3. Fill in the information needed.
    4. In the Amount, section enter the partial amount of $10,000.
    5. Click Save and Close.

    Once done, you can apply the purchase order to bill. Please follow the steps below.

    1. From the Vendor's menu, click the Vendor Center.
    2. Select the vendor's name.
    3. In the Vendor Information section, find the bill under the transactions tab and double click it.
    4. Click the Select PO icon.
    5. Check the purchase order that needs to include on the bill.
    6. Click OK, then Save and Close.

    For additional insights, please refer to this article: Accounts Payable workflows in QuickBooks Desktop.

     

    Please know that I'm only a post away if you have any other issues or concerns. I'll be more than happy to assist. Have a good one!

    12 replies

    G
    GraceCAnswer
    Level 4
    June 18, 2020

     

    Hello there, @dleblanc1.

     

    You can create a Purchase order for your partial payment and apply it to the bill.

     

    Here's how:

    1. Go to the Vendors.
    2. Click create Purchase Orders.
    3. Fill in the information needed.
    4. In the Amount, section enter the partial amount of $10,000.
    5. Click Save and Close.

    Once done, you can apply the purchase order to bill. Please follow the steps below.

    1. From the Vendor's menu, click the Vendor Center.
    2. Select the vendor's name.
    3. In the Vendor Information section, find the bill under the transactions tab and double click it.
    4. Click the Select PO icon.
    5. Check the purchase order that needs to include on the bill.
    6. Click OK, then Save and Close.

    For additional insights, please refer to this article: Accounts Payable workflows in QuickBooks Desktop.

     

    Please know that I'm only a post away if you have any other issues or concerns. I'll be more than happy to assist. Have a good one!

      J
      jbell
      November 2, 2021

      This doesn't seem to answer the question.  I issued a PO for a 6 month work period for 75K.  Each month I receive a progress billing for work done to date.  At the end of month one, I owe 12K of the 75K.  How do I recognize that amount and not add up the 75K plus 12K?

      S
      Sean841
      April 29, 2022

      Has anyone come up with a solution to this yet? I use quick books to make a PO but how do you enter a progress draw against the PO without having to re-do the purchase order?

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