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dleblanc1
June 18, 2020
Solved

Receiving vendor invoice for partial payment

  • June 18, 2020
  • 1 reply
  • 20 views

Forgive me if this has been answered before. I can't seem to access the right place to search this. 

 

A vendor has submitted an invoice for a portion of their PO. It's a single item PO for, say $17,000. The bill is for $10,000. How do I enter this partial bill? 

 

Thank you --

    Best answer by GraceC

     

    Hello there, @dleblanc1.

     

    You can create a Purchase order for your partial payment and apply it to the bill.

     

    Here's how:

    1. Go to the Vendors.
    2. Click create Purchase Orders.
    3. Fill in the information needed.
    4. In the Amount, section enter the partial amount of $10,000.
    5. Click Save and Close.

    Once done, you can apply the purchase order to bill. Please follow the steps below.

    1. From the Vendor's menu, click the Vendor Center.
    2. Select the vendor's name.
    3. In the Vendor Information section, find the bill under the transactions tab and double click it.
    4. Click the Select PO icon.
    5. Check the purchase order that needs to include on the bill.
    6. Click OK, then Save and Close.

    For additional insights, please refer to this article: Accounts Payable workflows in QuickBooks Desktop.

     

    Please know that I'm only a post away if you have any other issues or concerns. I'll be more than happy to assist. Have a good one!

    1 reply

    G
    GraceCAnswer
    Level 4
    June 18, 2020

     

    Hello there, @dleblanc1.

     

    You can create a Purchase order for your partial payment and apply it to the bill.

     

    Here's how:

    1. Go to the Vendors.
    2. Click create Purchase Orders.
    3. Fill in the information needed.
    4. In the Amount, section enter the partial amount of $10,000.
    5. Click Save and Close.

    Once done, you can apply the purchase order to bill. Please follow the steps below.

    1. From the Vendor's menu, click the Vendor Center.
    2. Select the vendor's name.
    3. In the Vendor Information section, find the bill under the transactions tab and double click it.
    4. Click the Select PO icon.
    5. Check the purchase order that needs to include on the bill.
    6. Click OK, then Save and Close.

    For additional insights, please refer to this article: Accounts Payable workflows in QuickBooks Desktop.

     

    Please know that I'm only a post away if you have any other issues or concerns. I'll be more than happy to assist. Have a good one!

      J
      jbell
      November 2, 2021

      This doesn't seem to answer the question.  I issued a PO for a 6 month work period for 75K.  Each month I receive a progress billing for work done to date.  At the end of month one, I owe 12K of the 75K.  How do I recognize that amount and not add up the 75K plus 12K?

      B
      bhess
      June 15, 2022

      Is there not a better way? What if I don't know the value of the progress draw from month to month? We need to be able to entre random progress draw amounts against the purchase order value. I am hoping quick books can track the outstanding amount so the Vendor does not get overpaid if they over invoice.


      This is what I'm looking for as well.  Is there no better way to do this?  It looks like to receive a bill I need to first adjust the PO to accommodate the monthly billing value, then receive the bill against the PO.  Is this truly the only option?

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