Quickbooks Time will not export to Quickbooks Desktop without Payroll Item Mapping Tool

I appreciate your effort in posting the details of your concern here in the Community, @nyba225. I've come to help you import employee time entries into QuickBooks Desktop.

To have the option for the Payroll Item Mapping Tool in TSheets, the QuickBooks account you're connecting should have an active payroll service. Otherwise, you can manually assign payroll items for each employee.

When exporting hours from QuickBooks Time to QuickBooks you'll use the Payroll Item Mapping Tool to assign payroll items to it. For each type of hour your employee tracks, there'll be a payroll item assigned. Here's how:

1. Access your QuickBooks Time and select the QuickBooks dropdown.
2. Next, choose Preferences and click Payroll Item Mapping Tool.
3. Then, on the Map Employees tab, select an employee's name.
4. In each hour type column, select one payroll item for each. Selections are saved automatically.
5. Once finished, close the window.

To properly map your payroll items, please refer to this article: Map QuickBooks payroll items. 

Additionally, the links below will guide you on how to integrate QuickBooks Time and QuickBooks Desktop and frequently ask questions about the programs.

• Fix a QuickBooks Time export error due to a new QuickBooks Desktop company file
• About QuickBooks integration preferences in QuickBooks Time

Please reply to this post if you have a QuickBooks Desktop Time-related query. I'll be willing to lend a hand. Have a good day ahead!

I'm having the same problem which has not been answered by in the Quickbooks team response above.

nyba225 specifically stated in the subject and body of the question that the solution needed to avoid using the Payroll Mapping tool as that resource is not available without additional subscriptions.  The Quickbooks team response states, "Otherwise, you can manually assign payroll items for each employee." which would mean there is an answer to the question nyba225 raised.  In attempts to resolve the issue using a manually assigned option, this, too, appears to be a dead end in recent QB updates. 

Please provide a specific resolution and instruction how to "manually assign payroll items" in order to use QuickbooksTime without a Payroll subscription.

I'm having the same problem which has not been answered by in the Quickbooks team response above.

nyba225 specifically stated in the subject and body of the question that the solution needed to avoid using the Payroll Mapping tool as that resource is not available without additional subscriptions.  The Quickbooks team response states, "Otherwise, you can manually assign payroll items for each employee." which would mean there is an answer to the question nyba225 raised.  In attempts to resolve the issue using a manually assigned option, this, too, appears to be a dead end in recent QB updates. 

Please provide a specific resolution and instruction how to "manually assign payroll items" in order to use QuickbooksTime without a Payroll subscription.

Hello, @JKPowell. 

I can share additional information about mapping payroll items in QuickBooks Time to QuickBooks Desktop (QBDT).

You can map your payroll items by having an active subscription payroll. Then, import your data from QuickBooks Desktop to QuickBooks Time using web connector. It'll make sure that your data will be updated and synced. 

Refer to this article for more information about using the Payroll Item Mapping Tool to assign payroll items to your hours: Map QuickBooks payroll items in QuickBooks Time. 

I suggest reaching out to our Customer Support team to check for any workarounds that can help you with mapping your payroll items without a payroll subscription. Refer to this article for detailed guidance on how to contact them and their availability: Contact QuickBooks Time support. 

I'm always here if you need help with mapping your. Let me know by leaving a reply below. Take care and have a great rest of the day!

Hello nyba225,

I have reviewed the solution you’ve shared and it's correct and accurate. Thank you for sharing your input to help address the issue.

We love to see members supporting one another! Have a great day.