Can I add line numbers to the purchase order form? Currently all lines run together like a long paragraph. Or is there a way to identify the new line/item?

Hi there, christy1.

Thanks for reaching out here in the Community for support. I'd be glad to provide some info on line numbers in the purchase order form.

The line numbers can be found to the left of the product or service. If the numbers aren't appearing, I'd recommend clearing the cache in your internet browser. Sometimes the cache can become bogged down with older data, potentially causing viewing errors in QuickBooks Online. This article will walk you through this process, depending upon which browser you're using: https://quickbooks.intuit.com/community/Getting-Started/How-do-I-clear-my-browser-cache-and-temporar....

Let me know how things look after giving this a try. I'll keep an eye out for your reply.

How do you make line time number appear in pdf?

This is the most fundamental entry and missing in estimate, PO, invoice forms.

Hello there, @Chau.

The option to add time line numbers on purchase orders and estimates are currently not available.

Let me help you add your time to invoices.

If you’re referring to billable hours as time, you can add them to your invoices. Let me show you how:

1. Click on the Plus (+) icon, choose Invoices.
2. Choose the customer name.
3. On the right side of the invoice marked as Add to Invoice, click on Add from the Billable Hours box.
4. Click on Save and Close.

Please let me know if you’re referring to something else or if you need help with anything else. I’ll be here to help you. 

When quoting or invoicing we need to have line numbers added - especially with long quotes/estimates.  This is imperative when customers order different products on a long quote.  We sometimes have up to 100 line items on a quote.

It is very difficult to tie up what the customer has ordered vs what is on the quote without the line numbers.

Yes, I believe it is an easy feature to add. When we print PO and invoice, we need line numbers to locate each item. I hope the QuickBooks team can add this feature to the platform ASAP. 

Your team should add this feature ASAP. it's slowing us down when confirming POs and we can not refer the item number to our client when there is a problem during the conversation. 

Greetings, @saaaa.

I appreciate you joining this conversation and for sharing this with us. Allow me to chime in and help make sure that this is taken care of for you.

I can see how having this option would be helpful for you and your business. While this feature is currently unavailable, I suggest sending feedback directly to our product developers. They're always looking for ideas to consider on how to improve QuickBooks Online (QBO).

Here's how to do it:

1. In QBO, click the Gear icon at the top right, then Feedback.
2. Enter your comments or product suggestions. Then select Next to submit feedback.

To learn more about managing purchase orders (PO) and invoices in QBO, check out these articles:

• Create and send purchase orders in QuickBooks Online.
• Create invoices in QuickBooks Online.

For tips and other resources, I recommend visiting our website for future reference: Self-help articles.

You can always post again or leave a comment in this thread if you have further questions with POs and invoices or anything else QuickBooks. I'll be here to help. Take care and have a good one.

Hi, 

You could do what I just did. I customized the PO template and used the "Other" column and named it Item #. You could name it whatever you choose. Check off both Screen and Print. You will probably have to adjust the layout as it will add an additional column. I placed this "Other" column in the "1" position. Now when I enter a PO, I can place a line number before each entry. Hope that makes sense. I attached a screenshot. 

I think you are using the desktop version... do you know how to do that in the online version?

Submitted feedback, and there is no response. This should be easy to implement... come on Intuit, let us customize the forms such as what line or column to print in PDF... make our life easier please! 

This post is a few years old. Do you know if this has been fixed yet? When I quote many items (10, 20, 50+), having automatic line item numbers or counts would be huge. Thanks!

This post is few years old. Has Intuit still not gotten around to addressing this issue?

I seem to have found a workaround for this issue. You can number the lines on forms by adding a column to the form template and using the numbering function in MS Word. It should show "1." in the template. When a form is generated, the subsequent lines will be numbered as well. You do not need to include the <<TableStartlines>> field code in this column. So long as the next column contains the <<TableStartLines>> it works fine.
Please comment if anyone finds a better option.

I seem to have found a workaround for this issue. You can number the lines on forms by adding a column to the form template and using the numbering function in MS Word. It should show "1." in the template. When a form is generated, the subsequent lines will be numbered as well. You do not need to include the <<TableStartlines>> field code in this column. You can include it in the next column and it still works fine.
Please comment if anyone finds a better option.

We are going on six years since we users have been begging for item numbers on our POs. It is quite embarrassing for an accounting software company not to have implemented them yet. How can this not be a thing by now? We have them on estimates, invoices, and bills, so why not POs? Just add a column or do the bare minimum, copy the template from the invoices, and make some changes so it's a PO. Come on, QB. You keep raising the price but can't seem to raise the bar.