How to send a W9 link to a contractor for updates after their initial W9 information has been manually entered.

Allow me to provide you some information on why the email link does not show up on the Contractors page, dedmonds.

When you add a contractor to QuickBooks Online (QBO), they'll receive an invitation to add their own details. Your contractors will get their free version of QuickBooks Self-Employed to access their information and view 1099s online. 

Your employee can only fill their W-9 once. They'll need to sign in and send the existing W-9 if they get another invite from someone else. If they need to edit their W-9, they can change it before their employer or client submits the 1099-MISC to the IRS:

1. Sign in to QuickBooks Self-Employed. Use the same account to fill out W-9.
2. Select your profile ⚙ icon.
3. Select Tax profile.
4. Make changes as needed.
   
   

For more information, your contractor can refer to this article: Fill out a W-9 and view your 1099-MISC in QuickBooks Self-Employed.

You'll want to read these articles for more information and detailed steps: 

• How to set up contractors and track them for 1099s in QuickBooks
• Invite a contractor to add their own tax info
  
  

Fill me in if you need further assistance with your contractor's W9 form. The Community has always your back anytime. 

So when you manually add a contractors W9 info into the contractors page quickbooks automatically sends them a link anyway?

To further clarify my question. We added all of our contractors manually a year or two ago without adding email addresses. We are now adding email addresses because we want to send a link (first time that we’re aware of) to the contractors to have them update W9’s (really wanted to create pdf copies also with 2021 date). System doesn’t have a “send email” link available with these manually entered contractors that we are just now getting email addresses. Do they have a link that we can manually email them so they can get access to their W9’s with us for the first time?

Thank for checking in with us, dedmonds.

We’ll be sending your contractor an email inviting them to fill out and submit their W-9 info. Let's make sure we send them an invite to do this. Here's how:

1. Go to Payroll.
2. Choose Contractors and click Add a contractor.
3. Enter the contractor’s name and email in the fields provided, then select Add contractor.
4. We’ll send your contractor an email in real time. The contractor’s profile will save in both the Contractors tab and the Vendors tab.

For additional steps about how to add contractors, see How to set up contractors and track them for 1099s in QuickBooks article. They’ll either log in with an existing Intuit account if they have one or create a free account to securely share their tax info with you. For more details about this one, see the Invite a contractor to add their own tax info article. 

If the same thing happens, I'd suggest contacting our Customer Support Team. They'll pull up your account in a secure environment and help you with this one. You may send a message via chat, call us at a time convenient to you, or we’ll get in touch with you instead. To ensure we address your concern, our representatives are available from 6:00 AM to 6:00 PM on weekdays and 6:00 AM - 3:00 PM on Saturdays, PST. See our support hours and types for more details about this one. Here's how to reach them: 

1. Go to the Help menu at the upper right.
2. Select Contact Us.
3. Enter your concern.
4. Click Let’s talk.
5. Choose Get a callback. 
6. Type in your contact info.
7. Select Confirm my call.

Feel free to visit our Expenses and vendors page for more insights about managing your vendor transactions. 

I'll be right here to continue helping if you have any other concerns or questions about QuickBooks. Assistance is just a post away. Take care always.