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bstortroen-north
Level 1

I have posted checks into QBO and they were the wrong check numbers. (Printer Jam, etc.) How can I change the check numbers in QBO to the correct ones?

 
Solved
Best answer February 14, 2022

Best Answers
ChristieAnn
QuickBooks Team

I have posted checks into QBO and they were the wrong check numbers. (Printer Jam, etc.) How can I change the check numbers in QBO to the correct ones?

Hi there, bstortroen-north.

 

Thank you for visiting the QuickBooks Community. I'll be sharing steps to ensure you'll be able to change the check numbers in QuickBooks Online.

 

To start with, QuickBooks lets you access each vendor's records, edit and view the status of their transaction. That said, I suggest going to the Expenses menu and opening each check from there so you'll be able to update the check number into the correct one.

 

Here's how:

 

  1. Select the Expenses menu and choose the Expenses section.
  2. Find each check and click the View/Edit link.
  3. You'll be routed to the Check page. Then, change the check number in the Check no. box.
  4. You can also update other necessary information and click Save and close.

 

For additional information on how to view your transactions with your vendors, you can open this article: View vendor transactions.

 

Lastly, you may refer to this article on how to run a report that will reflect all payments made to vendors: Run a report with vendor totals.

 

If there's anything else I can do to help about managing vendor's transactions, feel free to post here anytime, any day. Thanks again and I hope you have a lovely day.

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3 Comments 3
ChristieAnn
QuickBooks Team

I have posted checks into QBO and they were the wrong check numbers. (Printer Jam, etc.) How can I change the check numbers in QBO to the correct ones?

Hi there, bstortroen-north.

 

Thank you for visiting the QuickBooks Community. I'll be sharing steps to ensure you'll be able to change the check numbers in QuickBooks Online.

 

To start with, QuickBooks lets you access each vendor's records, edit and view the status of their transaction. That said, I suggest going to the Expenses menu and opening each check from there so you'll be able to update the check number into the correct one.

 

Here's how:

 

  1. Select the Expenses menu and choose the Expenses section.
  2. Find each check and click the View/Edit link.
  3. You'll be routed to the Check page. Then, change the check number in the Check no. box.
  4. You can also update other necessary information and click Save and close.

 

For additional information on how to view your transactions with your vendors, you can open this article: View vendor transactions.

 

Lastly, you may refer to this article on how to run a report that will reflect all payments made to vendors: Run a report with vendor totals.

 

If there's anything else I can do to help about managing vendor's transactions, feel free to post here anytime, any day. Thanks again and I hope you have a lovely day.

hsheley
Level 1

I have posted checks into QBO and they were the wrong check numbers. (Printer Jam, etc.) How can I change the check numbers in QBO to the correct ones?

Hi - I tried the instructions that were listed and I don't have the option to change the check number. Is this due to a security setting?

Thanks.

LieraMarie_A
QuickBooks Team

I have posted checks into QBO and they were the wrong check numbers. (Printer Jam, etc.) How can I change the check numbers in QBO to the correct ones?

Hello there, @hsheley.

 

Is it greyed out? If you have access to checks, you should be able to edit them. Make sure to uncheck the Print later box. Doing this allows you to edit the number.


 

In case you need to delete or print your checks in the future, feel free to utilize these links for guidance: 
 

 

You can always count on me if you have other questions about checks or anything else about QBO. I'm always here ready to help you anytime. Take care and keep safe!

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