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jeffstmc
Level 1

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

 
11 Comments 11
HoneyLynn_G
QuickBooks Team

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

Hello there, @jeffstmc.

 

We appreciate you choosing QuickBooks Online in managing your business. I can help you input your vendor history totals to include them on this year's 1099.

 

First, let's verify if your vendors are set up and tracked for 1099, here's how:

  1. Click Expenses.
  2. Choose the Vendors tab.
  3. Click the name of the vendor.
  4. Click Edit.
  5. Make sure to put a check mark on the Track payments for 1099 box.
  6. Update other information.
  7. Click Save.

 

After that, you can manually enter their transactions with the correct dates:

  1. Click the Plus icon.
  2. Under Vendors, select the desired transaction.
  3. Enter the important details.
  4. Click Save and close.

Just a reminder that credit card transactions are not tracked for 1099.

 

That should help you prepare and file 1099s in QuickBooks Online with ease. I also have here some useful articles that you might want to check:

Keep me posted if you have other questions. I'd be happy to provide additional help. Have a wonderful day.

jeffstmc
Level 1

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

My fiscal year starts 09/01/18.  I want to capture vendor 1099 history of payments made prior to using QBO as of 09/01 so when I print 1099s, they include totals from 01/01 - 08/31.  They are not current transactions.  I just don't see how to enter the past payments so 1099s are accurate for the entire year.  Perhaps my first question was not clear enough.  Thanks in advance for assistance.

AlcaeusF
Moderator

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

Hello jeffstmc,

 

Welcome to the Community. I'm here to assist you with recording prior 1099 payments.

 

You can record prior 1099 payments by entering them as an expense in QuickBooks Online.

 

Here's how:

  1. Click the Plus (+) icon in the upper-right corner.
  2. Below Vendors, select Expense.
  3. Choose the vendor.
  4. Select the Bank/Credit account.
  5. Enter necessary information.
  6. Click Save and close.

For more information about the process, you can visit this article: How to enter, edit, or delete expenses.

 

Please let me know if you need any additional assistance concerning the payments. I'll be around to help you out.

 

Rasty
Level 1

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

How would you resolve this same issue with Quickbooks Desktop?

ShallyMarR
QuickBooks Team

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

Hello, @Rasty.

 

Welcome to the Community.

 

To record the prior payments in QuickBooks Desktop, you'll first need to set up the vendors to receive form 1099-MISC. Once done, you can set up an expense account for their payments. Let me guide you on how:

 

Here's how to set up vendor:

 

  1. Select Vendors and then Vendor Center on the Toolbar.
  2. Right-click on a vendor's name and then select Edit Vendor.
  3. Click the Address Info tab and validate the data.
  4. Choose the Tax Settings tab.
  5. Checkmark the Vendor eligible for 1099.
  6. Enter the vendor tax identification number in the Vendor Tax ID field, then select OK.

 

You can now map the accounts so you can track the payments to your form 1099.

 

  1. Select Edit and then Preferences on the Toolbar.
  2. From the left select Tax: 1099.
  3. Click the Company Preferences tab.
  4. Next to Do you file 1099-MISC forms? select Yes.
  5. Next to If you want to map your account to boxes on Form 1099-MISC, click here, select the click here link. The QuickBooks 1099 Wizard will open and the QuickBooks Desktop accounts to track payments to your 1099 vendors will be listed.
  6. In the Apply payments to this 1099 box column, select the drop-down menu and choose the appropriate 1099-MISC box.
  7. Choose a 1099-MISC box for each account listed or pick Omit these payments from 1099.
  8. Select Save & Close.

 

For more detailed steps, check out this article about add the vendor and printing forms 1099 in QuickBooks Desktop: Set up a 1099 vendor and print forms.

 

You may check this resource page for future reference in case you want to know how to fix if vendor missing from 1099 summary report: Vendor missing from 1099 Summary Report or 1099 Efile Service.

 

Fill me if you have followed-up question about form 1099. I'm always here to help. Have a great weekend!

Rasty
Level 1

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

After setting up the Vendors for 1099, how do I update their accounts for the payments I made before switching to QuickBooks? For example, I paid $1000 from Jan to June for Vendor A in old software. I need to apply that $1000 to Vendor A in QuickBooks to get an accurate 1099 statement.

JamesDuanT
Moderator

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

Hello Rasty,

 

We can create an expense transaction to track the payments you've made outside QuickBooks Desktop. Here's a quick guide to do this:

  1. Select Banking at the top menu and select Write Checks.
  2. Enter the details of the expense transaction (Bank account, vendor, date, and etc.).
  3. Select an expense account in the Expenses tab and enter the amount ($1000).
  4. Click Save & close.

To get an accurate data, make sure you include these expense accounts when preparing the 1099 form.

 

Other related references about the 1099 form are already in this thread. Have a great day!

Rasty
Level 1

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

We are using QuickBooks Desktop.

Rasty
Level 1

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

We are using QuickBooks Desktop. We converted the our accounts from Jan-June to QuickBooks Desktop, the payments to those vendors were included in the Expense account that was converted, but the individual payments were not. By adding those payments again under the same expense account will throw off the Expense Account balance.

Rasa-LilaM
QuickBooks Team

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

Welcome back to the Intuit Community, @Rasty.


To avoid duplication of transactions, don’t enter any expenses in your company file. When preparing the 1099s, choose the correct category for the transactions.


This is to ensure they’re reported to the appropriate account. I have a few easy steps to map them.


Here’s how:

 

  1. Open the company file and go to the Vendors menu to select Print/E-file 1099s.
  2. Choose 1099 Wizard to open the QuickBooks 1099 wizard page.
  3. From there, check the workflow and hit the Get Started button to proceed.
  4. In the Select your 1099 vendors screen review all the data and then tap the Continue button to access the Verify your 1099 info window.
  5. Choose the right category by going to the Apply payments to this 1099 box and click Continue to proceed.
    1099.png 10991.png 10992.png 10993.png

From there, follow the instructions to process the form. To visually guide you, here’s an article with screenshots and detailed instructions about the process: QuickBooks 1099 Wizard.


Leave a comment below if you have any other concerns while working in QuickBooks. I want to make sure you’re taken care of. Enjoy the rest of the day.

 

NNeese
Level 3

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

Has anyone provided a correct response to your question about the Desktop solution for this? (ie started QB mid year but having to include the $$ on 1099... without creating a duplicate expense?)

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