Hello there, @jeffstmc. We appreciate you choosing QuickBooks Online in managing your business. I can help you input your vendor history totals to include them on this year's 1099. First, let's verify if your vendors are set up and tracked for 1099, here's how:Click Expenses.Choose the Vendors tab.Click the name of the vendor.Click Edit.Make sure to put a check mark on the Track payments for 1099 box.Update other information.Click Save. After that, you can manually enter their transactions with the correct dates:Click the Plus icon.Under Vendors, select the desired transaction.Enter the important details.Click Save and close.Just a reminder that credit card transactions are not tracked for 1099. That should help you prepare and file 1099s in QuickBooks Online with ease. I also have here some useful articles that you might want to check:Run a report showing all vendor payments and totals1099 Troubleshooting and common questionsForm 1099-MISC overview1099-MISC dates and deadlinesKeep me posted if you have other questions. I'd be happy to provide additional help. Have a wonderful day.

Question

I started using QBO mid year. How do I input vendor history totals so the current year 1099 includes this history?!

Forum|Forum|7 years ago
December 14, 2018
11 replies
48 views

No text available

QuickBooks Online

HoneyLynn_G

Level 6

Hello there, @jeffstmc.

We appreciate you choosing QuickBooks Online in managing your business. I can help you input your vendor history totals to include them on this year's 1099.

First, let's verify if your vendors are set up and tracked for 1099, here's how:

Click Expenses.
Choose the Vendors tab.
Click the name of the vendor.
Click Edit.
Make sure to put a check mark on the Track payments for 1099 box.
Update other information.
Click Save.

After that, you can manually enter their transactions with the correct dates:

Click the Plus icon.
Under Vendors, select the desired transaction.
Enter the important details.
Click Save and close.

Just a reminder that credit card transactions are not tracked for 1099.

That should help you prepare and file 1099s in QuickBooks Online with ease. I also have here some useful articles that you might want to check:

Keep me posted if you have other questions. I'd be happy to provide additional help. Have a wonderful day.

J

jeffstmcAuthor

My fiscal year starts 09/01/18. I want to capture vendor 1099 history of payments made prior to using QBO as of 09/01 so when I print 1099s, they include totals from 01/01 - 08/31. They are not current transactions. I just don't see how to enter the past payments so 1099s are accurate for the entire year. Perhaps my first question was not clear enough. Thanks in advance for assistance.

AlcaeusF

Level 14

Hello jeffstmc,

Welcome to the Community. I'm here to assist you with recording prior 1099 payments.

You can record prior 1099 payments by entering them as an expense in QuickBooks Online.

Here's how:

Click the Plus (+) icon in the upper-right corner.
Below Vendors, select Expense.
Choose the vendor.
Select the Bank/Credit account.
Enter necessary information.
Click Save and close.

For more information about the process, you can visit this article: How to enter, edit, or delete expenses.

Please let me know if you need any additional assistance concerning the payments. I'll be around to help you out.

R

Rasty

Hello, @Rasty.

Welcome to the Community.

To record the prior payments in QuickBooks Desktop, you'll first need to set up the vendors to receive form 1099-MISC. Once done, you can set up an expense account for their payments. Let me guide you on how:

Here's how to set up vendor:

Select Vendors and then Vendor Center on the Toolbar.
Right-click on a vendor's name and then select Edit Vendor.
Click the Address Info tab and validate the data.
Choose the Tax Settings tab.
Checkmark the Vendor eligible for 1099.
Enter the vendor tax identification number in the Vendor Tax ID field, then select OK.

You can now map the accounts so you can track the payments to your form 1099.

Select Edit and then Preferences on the Toolbar.
From the left select Tax: 1099.
Click the Company Preferences tab.
Next to Do you file 1099-MISC forms? select Yes.
Next to If you want to map your account to boxes on Form 1099-MISC, click here, select the click here link. The QuickBooks 1099 Wizard will open and the QuickBooks Desktop accounts to track payments to your 1099 vendors will be listed.
In the Apply payments to this 1099 box column, select the drop-down menu and choose the appropriate 1099-MISC box.
Choose a 1099-MISC box for each account listed or pick Omit these payments from 1099.
Select Save & Close.

For more detailed steps, check out this article about add the vendor and printing forms 1099 in QuickBooks Desktop: Set up a 1099 vendor and print forms.

You may check this resource page for future reference in case you want to know how to fix if vendor missing from 1099 summary report: Vendor missing from 1099 Summary Report or 1099 Efile Service.

Fill me if you have followed-up question about form 1099. I'm always here to help. Have a great weekend!

After setting up the Vendors for 1099, how do I update their accounts for the payments I made before switching to QuickBooks? For example, I paid $1000 from Jan to June for Vendor A in old software. I need to apply that $1000 to Vendor A in QuickBooks to get an accurate 1099 statement.

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