Need to add a blank row (line) to Invoice & estimates to create a separation between line items. is this possible ? QBO 2019

Hello, @NelsonDFS.

It's nice to have you here in the Community, I'd be glad to help you today.

If you're referring to adding a line in between the items when creating invoices/estimates, you may need to click on the last box/line under Product/Service. Let me show  you how.

1. Go to the Plus (+) icon.
2. Select Invoice under Customers.
3. Fill in the necessary information.
4. Click on the last box/line under Product/Service to add a row.
5. Add the product/item and amount.
6. Click Save and close.

Let us know if you're referring to something else by adding a comment below, we're always here to help. Have a great day ahead!

can you add a blank row without adding a date or 0.00?

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@lisa-redninja-ca wrote:

can you add a blank row without adding a date or 0.00?

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no you can not

Hi Lisa,

Yes you can. 

As long as you don't enter a product/service on a line, you won't see a "zero".

I uploaded a pic as an example...but I'm not sure if it will show in my response. If it doesn't...just give it a try. 

If you can see the pic I uploaded...

You'll see I also used this "trick" (i.e. inserting a line without a product/service between other lines with products/services) to add "headings" (Materials and Labor in this example) in the Description area that describe the items directly below the "heading". I hope you can see the pic, because this description is getting very convoluted! 

Yes you can

Hi. Can anyone tell me what I'm missing here?

If I just add a new line between my items it doesn't display. Even if I add a bunch of invisible spaces it still doesn't show. For some reason I have to actually type valid characters to get the separator. I could use a dashed line but that just looks terrible. I am using the stock templates. possibly this is why?

Hello there, cyruscontrols

The invoice/estimate template automatically compresses even you have added spaces between the line items. This is a default design in QuickBooks Online.

I'd take note of this and make sure to pass this along to our engineers. Customers suggestions are used in considering future updates.

The Community team is always here to help if you need anything else.

Is this feature implemented? So that I can have blank  lines before my subtotal and other data shows up?

Thank you.

Good afternoon, @sorano.

Thank you for joining this thread. I'd be glad to offer my assistance with if this feature has been implemented.

At this time, this feature to have blank lines on invoices/estimates are not available.

Feedback has been submitted to our Product Development Team for them to review and consider soon. For now, you can follow our Firm of the Future webpage to receive future QuickBooks product updates.

If you have any more QuickBooks related questions, please don't hesitate to reach back out. Have a safe and productive rest of your week!

Id take this one step further and like to be able to add a text-based line in between lines so I could create a bold header and have sections like this -

Widgets

1. Sprocket Alpha     This is the sprocket for Alpha Gears     x 1    100.00     100.00
2. Sprocket Beta        This is the sprocket for Beta Gears       x 2    100.00     200.00

WingDings

1. Winding Alpha      Winding for Alpha Gears                       x20   100.00    2000.00

This would allow invoices to be so much better organized and visually appealing. 

Thanks for the details, tdantzler.

The option to create a bold header isn't available in QuickBooks. However, we can add spacing between each item.

All you have to do is leave the next line as blank.

If you want to customize the sales form, feel free to bookmark this article: Customize invoices, estimates, and sales receipts.

I'm just around the clock if there's anything else that I can help. Stay safe!

Leaving the next line as blank, doesn't work as quickbooks just strips this out when printing or sending.

I'm new to Quickbooks Online after moving from Desktop Pro. and there are certain things which I feel should be transferable from one to the other, would be the ability to add blank lines in forms like invoices and estimates.

It seems to me this should be a simple fix from quickbooks by adding a blank line similar to adding the sub total line only with, well............ nothing on it.

This would give us all the ability to create easy to read, clear invoices and estimates. 

As Quickbooks thinks that saving time is important why am i spending ridiculous amounts on time trying to find bad work around or make do's, when a simple bit of code will fix this. 
So surely this is essential, come on quickbooks add this function soon.

PS this post started in 2019

I appreciate you for sharing your thoughts with us here in the Community, John738. 

We're always looking for ways we can make QuickBooks Online (QBO) better for all users. I can see how beneficial being able to add lines when creating invoices and estimates. However, this feature is not yet an option in QBO.

Moreover, you can personalize your sales forms and add important information that matters to your business. QBO has the tool to create attractive, professional-looking invoices, estimates, and sales receipts. For the step-by-step guide on how to create and upload your templates, kindly refer to this article: Customize invoices, estimates, and sales receipts in QuickBooks Online.

Furthermore, here's an article that'll guide you on how to manage your QBO account and employees: Get set up for success. It contains topics and subtopics about inventory, payments, direct deposit, advanced accounting, and banking to name a few.

Additionally, I'd encourage visiting our blog for updates on our latest news and upgrades, including product improvements: QuickBooks Online Blog. It contains related and popular articles about QuickBooks.

Please know that you're always welcome to leave a comment below if you have other concerns. I'm just around to help.

Seems pretty silly that it's been a year and a half since this thread started and it still hasn't been implemented.  How professional can an invoice really be if it's hard to read because all the line items are on top of each other.  At the very least, there should be separator lines or a grid setting.  Intuit really dropped the ball on this one.

I agree this seems like an easy fix for Quickbooks and it would make an estimate or an invoice actually readable. There is one template that does put a line in QB online called Fresh,  it puts the line in but with this template I can not do a summary of progress payments, I have to use the Airy New template to get the summery I'm looking for.   

My fix is I made a new product or service called Line. Then I put in the description a bunch of underscores until I liked how it looked.  Between every line item, I add the product or service called  Line and I delete the 0.00 price to make it blank.  Attached is how it looks. Not perfect but at least you can read it. 

There is a glitch in the templates that need to be fixed. Separation lines need to be added to all the templates and I would suggest having an option to have alternating color line items. Also, there is a progress payment glitch on all the templates I've tried besides the Airy New template. GET ON THIS QB!

I have noticed that if you have the service date ON on your invoice then the blank lines indeed do get stripped away (and if you add text you have no control on where it appears as the lines get sorted by service date). I just add the service date in the memo now (in the note on Tsheets) and don't select the actual field on my invoices. This lets me add blank lines as well as text where I want them.

Account & Settings / Sales / Sales form contents / Service date : off

It is January 23rd, 2021, and this is not implemented. Incredible that after so many years QBO doesn't have this extremely basic ability. If we add spaces, we want them, the auto compression "feature" is more like a bug. I was a very long time desktop user, I actually upgraded to QBO from Quickbooks 99! Believe it or not, there are numerous features in QB99 that the online product lacks. I would never go back, the convenience of the integrations, etc, are great, but can't you guys invest little in improvements?

its Feb 5 2021 What is going on over there at Intuit? why is this still an issue? Its bad enough your flagship product doesn't have the ability to do real customization to templates. @books11249 @quickbooksonline Please tell your community your excuse why this isn't fixed? 

Have you ever tried to read a 3 page proposal when all the lines are squished together? Its not professional and cant send it to my potential new clients.

Good Morning, Poolfessionals. 

Thanks for stopping by the Community this morning, I completely understand the frustration of the situation. At this time, the ability to make these changes aren't yet implemented into QuickBooks, because I can see how this would be a beneficial feature to you and many business owners like you, I'm going to suggest this be added in a future update to our product engineers. If you'd also like to submit feedback to the engineers yourself and explain the features you want added, you can do so following the steps found in this article.

If there's anything else I can do to help, feel free to post here anytime. Thanks and I hope you have a lovely day.

Not very intuit'ive is it. Would be nice to have more control over customization.

That would be very intuitive :0

Maybe I’m missing something here, but what if you just want to insert a blank line in between 2 already existing line’s so that you can add a product or service?

Thanks for joining in, @BigFootProductions. Inserting a blank line in between 2 already existing lines to add a product or service is currently unavailable in QuickBooks. 

For future reference, you'll want to create and upload your templates. Read through this article to learn more about the step-by-step process: Importing Custom Invoice Templates into QuickBooks Online. 

 Additionally. I'm encouraging you to visit our QuickBooks Online Blog site regularly to get the latest news and updates on our products and services. 

I'm just here if there's anything else that you need help with. Take care!

Really?  Isnt that ridiculous? I've been doing that for years in QuickBooks DeskTop by hitting ctrl + insert.

So if I nee to insert a line I then need to re-type the entire invoice??