Can I schedule payments of multiple bills to the same vendor at once via QB Bill Pay?

Thanks for joining here today, @lmcamerica.

Currently, the option to schedule multiple bills for one payment isn't possible. You can only create one schedule for one bill.

Here are some handy articles that can help you along the way. It has FAQ's and other information about QuickBooks Online Bill Pay.

• What is Online Bill Pay?

• Online Bill Pay - Automate Your Bills Today

• QuickBooks Bill Pay explained: How it works, benefits, and setup

You can also browse specific topics at this link here if you need help with other QBO tasks.

Let me know if you still have questions or concerns with bills. I'm always here to assist you. Take care and have a lovely weekend ahead.

Thanks @ShiellaGraceA! Is this a feature request that can be submitted to the development team or something we could test in QB Labs? I'm sure many users would benefit from the ability to pay multiple bills to the same vendor at once.

Thanks!

-Ismar

It would be really nice to pay multiple invoices to a vendor....It is a waste of printer paper, ink, envelope and stamp to schedule a $13.54 payment for 1 invoice due on a certain day, and also schedule a $254.64 check that is due the same day....we used to be able to pay multiple invoices on qb desktop....it was just to be able to print the check to mail it, but it saves money! QB lets get that available for us to use! It would make my day way easier!

It would be SUPER beneficial to pay multiple bills to the same vendor as one lump sum! We use one company in particular for most of our supplies, so we have multiple invoices that are due to them. Currently, when I send out multiple payments, they get multiple payments received in their account. And, I get multiple lines of withdraws on my bank statements and an email for each bill paid. It would be a lot less cluttered and more streamlined for this to be a feature.

I have a vendor that I have to pay 25 invoices and I want to pay via QB bill pay, and have QB send out the check. Is QB going to send out 25 checks to the same vendor? I find that ridiculous.

Greetings, @sarah mince.

I understand your frustration. I've got a workaround to help you.

Scheduling multiple bill payments to one vendor is one of the features of QuickBooks. As a workaround, you can create a lump sum bill and delete the others.

Additionally, let me submit your feedback along to the Product Development Team. You can review any updates about these types of changes by viewing the QuickBooks Blog.

Please feel free to post additional concerns. Stay safe and have a good one!

thanks for your quick reply but that really won't help. The vendor need a list of all the invoices being paid, and it just seems so messy to do it that way. Another issue I have with bill pay in QBO is receiving discounts for early pay. In QB desktop  it was the click of a button, in QBO its not so simple. Can you tell me how its done in QBO?

thanks

Thanks for the reply, sarah mince.

I'm joining this post to share more info about paying bills and applying vendor discounts.

When using Online Bill Pay, you have an option to schedule a payment to multiple bills at once but your vendor will still receive multiple checks. Here's how:

1. Go to the + New button and select Pay Bills Online.
2. Select the checkbox on the bills you want to pay, then Next.
3. Review the payment info and tap Submit payment.

Here are some of the articles you can browse for more info about this feature:

•  What is Online Bill Pay?
• Online Bill Pay - Automate Your Bills Today
• QuickBooks Bill Pay explained: How it works, benefits, and setup

In regards to the vendor discounts, we can create a vendor credit. Then, let's apply it as a payment to the bill. Follow these steps:

Create a vendor credit

1. From the + New button, select Vendor credit.
2. Select your Vendor. On the Category details section, you can choose an income account since vendor discounts are income to your business.
3. Enter the Amount. Tap Save and close.

Apply to the bill

1. Choose Pay bills from the + New button.
2. Select the bill to pay. Vendor credits will be used under the CREDIT APPLIED column.
3. Enter the remaining amount to pay on the PAYMENT field.
4. Click Save and close.

Need more references and articles in using QuickBooks Online? Check this link: QBO Articles.

Keep on posting here and we'll respond as soon as we can. Wishing you all the best!

I just began using Enterprise 2022 Schedule Payments, and agree that the solutions offered are not very elegant. Issuing a single check for every invoice is not efficient, and creates an enormous amount of clutter, both for our vendors and our ledger. And, not being able to apply credits or adjust discounts on payments is a big problem, as many our vendors don't allow discounts on shipping. Since the discount amount can't be adjusted when entering the bill, the only way to correct the amount is when cutting a check. So, in summary, ask development to do the following:

• Allow multiple invoices to be paid with a single online payment

• Allow credits to be applied to bills when making online payments

• Allow discount to be adjusted at bill entry, or to be adjusted when scheduling online payments.

Make these changes, and you have a winner!

I completely agree. They need to find a solution fast or I am going to have to find another method. I was so excited for this feature it it's so cumbersome. It's insane that Quickbooks would send 20 checks to one vendor for 20 bills. Who in the world thought that was a good idea?! And the suggestion of deleting all the bills and entering one bill for the total? WHAT? How is that in any way a good bookkeeping practice?! Wow. 

The ACH does the same thing. If I make a payment to one vendor for 15 bills it makes 15 deposits into their bank account. It's honestly almost laughable. And honestly a little embarrassing. :/ 

@DawnB25 

Have you explored Melio. You can open a new account for free to integrate with your QBO. The stand-alone Melio provides more features.

https://melio.grsm.io/quickbooks

We have desktop

Greetings fellow QB users!  Just adding my 2 cents as a QBO user.  Here we are a year later and still no solution for combining multiple vendor invoices into one ACH payment.  I switched over from bill.com thinking it was going to be easier to use one app; no problem with multiple invoices paid with one ACH payment.  Why didn't QBO software developers add a line of code to accomplish this task?  Hope it comes soon.  Thanks for the Melio tip!

Really? I have been able to do this for quite a while now, but couldn't at first. I have QBD 22 and use Melio through the software. Interesting you can't with QBO.

Hi again!  Adding on to my previous comment:  I have few vendors to pay, so I qualify for the service in which the first 5 ACH payments are free.  A charge for each vendor invoice doubles the number of ACH payments, thereby increasing the fees.  In addition the time it takes for the vendor to receive the payment is slower than with bill.com: 5 days vs. 2 days.  I smell a scam.

@spcdccpa 

You should consider signup for a separate Melio for free to integrate with QBO

https://affiliates.meliopayments.com/pricing

Some of the perks:

Unlimited payments by ACH for free

One payment for multiple bills for one vendor

Complete the bill payments in 3 business days.

Get $100 as cashback for the first bill

https://affiliates.meliopayments.com/cashback

Thanks so much!