How do i record ach payments and wires to vendors -we write no checks

I also would like to know how to do this; I don't want to waste time actually printing out a check.  On the desktop version, you can tell the system to print a check or not, and then fill in the 'check number' with 'ACH' or whatever you so choose to record.  Is there a similar way to do this in the online version?  

Thanks for joining this thread, @DALTuser1.

I'm the right person to help you and share some insights about creating a check in QuickBooks Online.

Yes,  you also have the option to print a check or not, and then fill in the 'check number' with 'ACH' or whatever you so choose to record in the Online version. You can tick the print box. Once the box is unchecked, you can manually enter the desired check number. 

1. Click the Plus icon.
2. Choose Check.
3. Enter the necessary information.
4. On the upper right-side, you can un-check the Print later box. 
5. Once the box is unchecked, you can manually enter the desired check number. 
6. At the bottom, you can click the Print check button.

For in-depth information, you can check this articles:

• Enter a check
• How to print checks

That should be enough information to get you on the right track, DALTuser1.

I'd be happy to help you more if you have other inquiries. Just leave a comment for me. Wishing you and your business continued success.

I want to do this on the desktop version. When will QB allow not numerical characters in the check number box? Or give ach as a payment option in the bill pay window??

Hi jenni5672,

Let me share a few details about the sequential numbers on the check in QuickBooks Desktop.

QuickBooks Desktop uses numerical digits and automatically sequences your check number depending on what you first entered, regardless of the characters in it. The option that you're looking for hasn't been made available at this time.

We're always looking for ways we can make the software better for all users. By sharing your idea here in the Community, our app developers are pushing the envelope to improve the product's features to meet your needs.

For now, I suggest checking out regularly for any updates and enhancements through this link: Firm of the Future.

That should do it. I'm always around if you have any other concerns. Just make sure to leave a comment below. Have a wonderful day.

This is not working I paid some bills with an outgoing wire but it will not reconcile with the bank statement? Can’t find anything on wires but A/R no A/p out going wires off a bank statement to apply o invoices entered? Does that make sense?

Hello again, @sademaio54.

If the bills were entered as individual transactions, please pay them one at a time. If the wire transfer was for a lump sum payment, please select each entry to match what’s on the bank statement.

In the register, the bill payment will not automatically show as an ACH. You still have to manually enter Wire or ACH to easily identify the transaction.

Let’s pull up the following reports to determine why there aren’t invoices you can apply the A/R wire and what happened to the bills:

• Transaction List by Customer Report
• Unpaid Bills Details

The first one, lists all customer-related transactions, such as invoices, customer payments, etc. Meanwhile, the latter shows all the bills and payments related to each vendor.

The totals shown in the Balance column are your company's unpaid balances. To open the Transaction List by Customer Report, follow the steps below:

1. Navigate to the Reports menu at the top to select Customer & Receivables.
2. From there, choose Transaction List by Customer Report and hit the Customize tab to filter the information shown on the statement.
   

For the Unpaid Bills Details:

1. Go to the Reports menu at the top to choose Vendors & Payables.
2. Pick Unpaid Bills Details from the list and then click the Customize tab if you want to refine it.
   

For additional resources about the Customize feature, such as adding a column, changing the header/footer, fonts etc. please see the following article: Customize reports.

Let me know if you have additional questions or concerns. I'm always here ready to help you. Have a good one.

Hi Rasa,

I agree.  In this day and age where we have a lot of bills on autodraft, not having the option to set them as ACH creates a nightmare when reconciling the bank statement.  I have to go look for each individual transaction that was created through "memorized transactions", delete the assigned check number so that it appears with the rest of the bank draft transactions in my reconciliation screen.  I am a little surprised that this hasn't been made available yet, but I sincerely hope that you will consider this as an improvement in the near future.

Hi Amycctx12,

I know that you want to set transactions to ACH to reconcile them easily. I'll pass this along to our product team to let them know of your business needs.

You can also go to this link to check for any feature updates: https://quickbooks.intuit.com/learn-support/. Then, scroll down at the bottom-part and click Learn more under Resources center.

I have this Help Articles in case you have other questions about QuickBooks Desktop.

Please leave a comment if you have other concerns. I'll make sure to help.

I have not figured out how to enter ACH or EFT on QBO, it forces me to enter an actual number. I have tons of inacurate "check" numbers because I do my payroll via ACH and receive and send lots of EFT's and ACH's. Why can't we put "ACH" or "EFT" instead of a number?

I have always been able to put ACH or EFT in checks and payments on QB desktop but can't do it on the QB Online version. Is that just not an option for QBO?

I'll help you enter the information, ROBINWHITEMGSIGLASSCOM.

You can add ACH or EFT in the Check no. field when creating a check. Let's ensure to uncheck the Print later box so you can enter the info. 

Then, add the information in the Starting check no. when paying the bill. Ensure to uncheck the Print later box as well. 

When you pull up a report, like Transaction List by Date, you will see ACH or EFT under the Num column. 

If you have additional questions, please don't hesitate to leave a comment below. 

On MY QBO it will not allow me to put anything but a positive NUMBER, I cannot enter any letters or negative numbers. Is there a setting in QBO that change be changed to allow the letters to be put in?

On MY QBO it will not allow me to put anything but a positive NUMBER, I cannot enter any letters or negative numbers. Is there a setting in QBO that change be changed to allow the letters to be put in? I was just looking around in settings and it doesn't seem like there is any way to do it.

A pleasant day to you, @ROBINWHITEMGSIGLASSCOM.

QuickBooks Online lets you add negative figures and letters in the Check Number section. You can check out the screenshot below for reference: 

Since this option isn't applicable on your end, it'd be best if you can provide extra details about what will prompt on your screen upon trying to enter the numbers.

For now, we can try accessing your account using a private window. This can help us isolate if the stored cache on your browser is preventing you from entering letters and negative figures in the vendor's transaction number. 

You can open a Private Window in all supported browsers using the corresponding keyboard shortcut below:

• Chrome: Ctrl+Shift+N
• Internet Explorer: Ctrl+Shift+P
• Firefox: Ctrl+Shift+P
• Safari: Command+Shift+N

If it works fine, you can go back to your regular browser, and clear its cache. The cache is stored for increased loading performance, but too much can accumulate and bog down processes. I'm including an article that goes over this in more depth and provides steps for supported browsers: Delete or Disable Cache and Temporary Internet Files in Your Web Browser.

You can also check out this link about printing checks in QBO for your future reference: How to print checks.

I want to make sure you're all set, let me know if you have any other questions. Have a great day!

I use Quickbooks Enterprise Solutions, and also needed a way to record an ACH Payment in the system. I found an easy solution. I created a sub-account of our checking account titled 'Online Payments', then when recording the ACH payment in Quickbooks, I changed the field to that sub-account and checked 'Assign Check #' and typed in "ACH 'date' ". Just remember you have to select and change the selection next to payment method and check it back to 'To be printed' when processing the next payment when paying by check. It would also be beneficial to go into edit preferences for checking and specify the default account.