Print a subcontractor summary report

I find the best way to do this is to make sure you have your subcontractor vendors marked as being eligible for 1099's under the Tax Settings tab. Then go to Reports > Vendors & Payables > 1099 Summary/1099 Detail. Once you get into this report be sure to change the date range and up top there are 1099 options. Be sure you allow all accounts and not only 1099 accounts.

I ran the vendor report, the clicked on customize report, filters, changed account from "all income/expense" to "subcontractors", changed "show columns" from month to total only, renamed the report and memorized it.

Open the report Expenses by Vendor Summary

Choose Customize the Report

Go to the Filters Tab

Scroll thru the list and Choose Vendor Type

From the drop down menu choose "Subcontractors"

Open the Expenses by Vendor Summary Report as shown above.

Go to "Customize Report"

Choose the "Filter"

Choose "Vendor Type" from the list

Choose "Subcontractor from the Drop Down List

Choose "Ok"

How do you add/remove vendors to/from the subcontractor list?  From what I've read, the check box in the Tax Settings tab titled 'Vendor eligible for 1099' marks the vendor as a subcontractor.  I'm seeing vendors both with and without that box checked appearing on the subcontractor summary.  As a test, I checked the box for a vendor that was appearing on the report erroneously and that vendor remained on the report.

We can add a subcontractor vendor type in QuickBooks Desktop, GalinMcMahon.

Then, let's categorize them so we can filter the report correctly. You can follow these steps:

1. Go to the Vendors menu and double-click on the vendor/subcontractor's name.
2. Select Additional Info tab. Under Vendor Type, select <Add New>.
3. Enter Subcontractor as the vendor type name. Click OK to save.

Let's do the same thing to other subcontractors. You don't have to add a new vendor type. Simply select the one you've already created. After this, let's pull up the said report.

1. Click on Customize Report.
2. Go to the Filters tab. Search and check Vendor Type.
3. Under Vendor Type drop-down, select Subcontractor.
4. Hit OK to display the customized report.

In addition, checking the Vendor eligible for 1099 box won't make them a subcontractor. This option is use to set up and track 1099 vendors.

You have now the report you're looking for. I'm just around if you need more clarifications.

under vendor type select subcontractors

This definitely won't work. A lot of our subcontractors are incorporated, therefore, they are not receiving 1099's.

Hi Brittany1987.

Thanks for dropping by the Community, I'm happy to help. If you're trying to view your subcontractors transactions, you can do so by pulling a transaction list and filtering it for the specific vendor type. In this case it'd be a subcontractor. From there you can filter by transaction you're wanting to track if the vendor isn't being tracked by 1099. 

You can read all about subcontractors and chart of account information in this article. You can also reach out to our support team for further advice, should you have any specific questions about your QuickBooks account. 

If there's anything else I can help with, feel free to post here anytime. Thanks for dropping by and I hope you have a good day.