Reports and Non-Posting Invoices

How do you update a “Pending Non-Posting” invoice to Posted and have it show up on your Accounts Receivable report? I’ve never seen a non-posted and do not know why it didn’t post. 

Look no further. I’d be happy to help update your Pending Non-Posting invoices to Posted so they’ll show up on your Accounts Receivable report, @Gail55.

Non-posting transactions are saved. However, they don’t affect your financial statements nor reflect on report totals. Thus, they don’t have impact on your customer's balance and accounts receivable.

To get your Pending Non-Posting invoices posted, you’ll want to mark them as final in QuickBooks Desktop. I’m glad to show you the steps:

1. Open your Pending Sales report.
2. Select the Pending Non-Posting invoice.
3. Click the Mark As Final button at the top of the transaction screen. Make sure to save the changes after.
4. Repeat the process for other entries.

Once done, your entries will automatically display on your accounts receivable. When you’re ready to record their payments, you can simply visit this guide for complete instructions: Enter a payment from a customer. Then, you can make a deposit to match your downloaded transactions.

I’m adding these resources to learn how QuickBooks generates reports and access the information quickly without going through the customization process again:

• Understand reports
• Customize company and financial reports
• Create, access, and modify memorized reports

I appreciate you taking the time to reach out and joining this thread for assistance. If you need more help running and personalizing your reports in the program, feel free to get back or mention me. I'm only a few clicks away. Take care always!