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Level 3

1099-MISC - adding 2nd line for Recipient's (DBA) Name

I'm trying to add a "DBA name" on a 1099-MISC, underneath the main company name.   I'm printing from Quickbooks Pro 2018.   I'd like the 1st line to be the the main vendor name, but then also have a 2nd line right under that with their DBA.   It's only allowing one line of data for the business name.  I've tried all kinds of variations, including populating the 'Vendor name' field with the company name and the 'Company Name' field with the DBA, but the 1099 still prints with only one of these lines - not both.  Last year I was using a different version of Quickbooks and didn't have this problem.  Any help would be much appreciated.  Thanks.

Solved
Best answer 01-16-2019

Best Answers
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QuickBooks Team

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Hello there, @clg3.


Thanks for dropping by the Community. I can help you add the DBA under the vendor's name for the Form 1099-MISC.


I replicated this on my end and found out that the information on the three name fields in QuickBooks populates the 1099-MISC Forms.


Here are the fields on your vendor’s profile:
•    Vendor Name
•    Company Name
•    Full Name: First Name, Middle Initial, Last Name.


In order for the DBA to show under the name of the vendor, enter it on the Company Name field. Then, specify the Vendor Name on the Full name fields in QuickBooks.

 

I added screenshots for your reference.

 

 


Doing so will show the Full Name and the Company Name information on the 1099-MISC forms. For more details, take a look at this article: Set up a 1099 vendor and print forms.

That should do it. Please give this a try and let me know how it goes. I’ll be on a look out for your response. 

View solution in original post

18 Comments
Highlighted
QuickBooks Team

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Hello there, @clg3.


Thanks for dropping by the Community. I can help you add the DBA under the vendor's name for the Form 1099-MISC.


I replicated this on my end and found out that the information on the three name fields in QuickBooks populates the 1099-MISC Forms.


Here are the fields on your vendor’s profile:
•    Vendor Name
•    Company Name
•    Full Name: First Name, Middle Initial, Last Name.


In order for the DBA to show under the name of the vendor, enter it on the Company Name field. Then, specify the Vendor Name on the Full name fields in QuickBooks.

 

I added screenshots for your reference.

 

 


Doing so will show the Full Name and the Company Name information on the 1099-MISC forms. For more details, take a look at this article: Set up a 1099 vendor and print forms.

That should do it. Please give this a try and let me know how it goes. I’ll be on a look out for your response. 

View solution in original post

Highlighted
Level 15

1099-MISC - adding 2nd line for Recipient's (DBA) Name

@KhimG

Please learn from this input.

 

@clg3

 

1099-misc is issued to the Person, as the Name. DBA is optional. That means you need to fill in First and Last Names. If you do this as part of setting up the vendor Name, just keep tabbing Out of a field, and fill in the next field, and Tab out = QB puts the data where it needs to be in edit Vendor and knows which data to use for the 1099-Misc.

 

Vendor name can be "My Deadbeat Brother." That Field is not part of 1099-Misc reporting.

 

I have attached the Help article image from the older QB Program, and this also shows the 1099, attached. Please view the attachment.

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Level 3

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Thank you so much!   This worked!

Highlighted
QuickBooks Team

1099-MISC - adding 2nd line for Recipient's (DBA) Name

You're welcome @clg3. I'm glad I was able to help.

 

Please know that I will always be here if you need anything else. Take care and have a good one!

 

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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

 
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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Is there a way to put get the company name to print on the first line and the name to print on the second line of the 1099?

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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Is there a way to change the setting for the 1099 to print the business name on first line and the name on second line?

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QuickBooks Team

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Hey there, @Tsue27.

 

Thanks for reaching out to Community. I'm happy to provide some information on your 1099.

 

At this time, we aren't able to move the business name around on the form. However, I can personally submit product feedback to our developers so they can consider it in a future update.

 

If you have further questions or concerns, please know I'm only a post away!

 

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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Thank you for your reply!  Yes, please submit it.  Or is we could edit the field name within the vendor screen that would be nice too.  

 

Thank you!

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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

This worked great but I'm still having trouble getting everything I need to print on the 1099.  I have some vendors who have:

1 A company name or person's name

2 A DBA

3 A Factoring Company that I actually pay so the 1099 is mailed to the Factoring Company. 

I tried putting the entire first and last (or the company name) in the "first name" field, the Factoring Company name in the "last name" field, and the DBA in the "company name" field.  It worked on some of them but on others the factoring company name printed on the top line and then repeated it on the next line followed by the street address.  I'm using Quick Books Premier 2019.  I've never had this problem before.  Prior to my update to 2019 I just put all the information in the "billed from" field and it printed exactly as it showed in that field.  I've been working on this for two days.  HELP!!

 

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QuickBooks Team

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Hi there, LS10.

 

Since it worked on some of the 1099 forms, but not on the others, I suggest checking the setup of the vendor's profile to successfully print the 1099s.

 

Here's how:

 

1. Click the Vendors menu. Then select Vendors Center.

2. Select the Vendors tab.

3. Choose vendor and click it to open the Vendor's profile page.

4. Hit the Address Info section. From there, you'll have the option to edit the information.

 

Let's go over some steps to fix the issue after confirming that everything is correctly set up. Troubleshooting printing problems needs technical expertise as the setup on each printer is different. With this, I suggest contacting your IT person or the printer manufacturer if you need further support

 

Before you start troubleshooting, check the following:

 

 

First, verify if your printer can print outside of QuickBooks using notepad.

 

1. Click Start. Then choose to Notepad.

2. Enter some text and then, select File.

3. Hit Print.

4. Choose the correct printer and select Print.

 

If its worked after following the steps above, please check this article and follow step 3. If not, please follow step 2 to check if you get the same thing: Resolve printing issues.

 

You may refer to this article on how to e-file your 1099-MISC forms instead of filing manually1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs.

 

Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.

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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

I'm having a hard time with Vendors that use factoring companies too.  The additional lines in the Billing address block in QB do not map properly to the QB 3rd party 1099 app Tax1099.com.  Would love to see some recommendations for addresses that need to be formatted as follows (per the factoring company):

ABC Factoring Co

f/b/o XYZ Vendor

Factoring Co Street Address

City, State  Zip Code

 

We cannot get the address in QB to populate the Address correctly in Tax1099.com.

Any advice?   

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QuickBooks Team

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Thanks for reaching out to the Community, @cdseng.

 

I'm going to provide you the steps of how to properly export from QuickBooks Desktop to Tax1099. Here's how:

  1. Complete the QuickBooks Desktop 1099 Wizard.
  2. Create a Tax1099 account, then stay on the Dashboard.
  3. Import your QuickBooks 1099 Data. There are two options for how to import your data: Into Tax1099 by using QuickBooks Desktop Web Connector or By using the TAx1099 plugin. Follow the detailed steps in this article.

After completing this process, you'll be able to import your vendor's information to the correct formatting.

 

Let me know if this resolved your issue. I'll keep an eye out for your response.

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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Thank you, Ashley.  We have done the import into the Tax1099 app using the QBWebConnect method.  The problem was noticed when we reviewed the data imported -- we see that the address field in Tax1099 is not picking up the Street address data from QB for any Vendors that have a 4 line address as described above.   

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QuickBooks Team

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Hi there, @cdseng.

 

Great to have you back in the Community. Thank you for trying the steps list above by my colleague. I suggest running the PDF printing tool to correct any errors that may be happening. Just a few clicks of the mouse and the PDF repair tool will complete. 

 

  1. Close QuickBooks.
  2. Download the QuickBooks Tool Hub file. Please save the file somewhere you can easily find it (like your Downloads folder or your Windows desktop).
  3. Open the file you downloaded (QuickBooksToolHub.exe).
  4. Follow the on-screen steps to install and agree to the terms and conditions.
  5. When the install finishes, double-click the icon on your Windows desktop to open the tool hub.

A few more steps and you're on the way.

  1. In the QuickBooks Tool Hub, select Program Problems.
  2. Select the QuickBooks PDF & Print Repair Tool. It will take about a minute to run.
  3. Attempt to print, email, or save as a PDF from QuickBooks Desktop again.

Let me know if this works for you. I'm here any time you need me.

 

 

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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

This only works if the Vendor Name and the legal name are the same.  In my case the Vendor Name is the DBA name (the name I pay to) but the legal name required on line one of the 1099 is completely different.  For this to work I would have to change the vendor name to the Legal name and then I would always be hunting for it in my vendor list trying to remember what legal name goes with the Vendor invoice/pay to name.  I tried putting the DBA name in the address field but then the whole address does not show since only the first 3 lines print.  This whole problem could be resolved if the address field just printed 4 lines.

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Moderator

1099-MISC - adding 2nd line for Recipient's (DBA) Name

Hi, Hauser356.

 

Thanks for joining this thread and sharing your thoughts regarding DBA concern. 

 

For now, the ability to print 4 lines in the address field is unavailable.

 

I want to make sure that I'll personally send this suggestion to our developers so they might add this feature in any future updates.

 

If you need anything else, you can click the Reply button. We're here to help.

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Level 1

1099-MISC - adding 2nd line for Recipient's (DBA) Name

GlinetteC,

I appreciate the reply and hope you can make some headway on this because I see it often as an accountant with several clients.  With the proliferation of LLCs it has become an issue.  Single member LLCs must have the individual's name on the first line for name/TIN matching purposes per 1099 instructions but the Pay To vendor name is the LLC name which can be totally unrelated to the individual's name.  I also see this with rent 1099s since the landlords are often LLC's doing business under completely different names.  The LLC (if parnership which is common) name must go first so payee (DBA) name is left off. Seems to me QuickBooks accountant copy handled this?  I know longer have access to a version of it so I can't check. j For now I am only able to run the with the "legal" name that will pass the Name/TIN matching and I have to make a manual note on the client's copy re: the payee name.

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