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1099-MISC - adding 2nd line for Recipient's (DBA) Name

Forum|Forum|7 years ago
January 16, 2019
17 replies
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I'm trying to add a "DBA name" on a 1099-MISC, underneath the main company name. I'm printing from Quickbooks Pro 2018. I'd like the 1st line to be the the main vendor name, but then also have a 2nd line right under that with their DBA. It's only allowing one line of data for the business name. I've tried all kinds of variations, including populating the 'Vendor name' field with the company name and the 'Company Name' field with the DBA, but the 1099 still prints with only one of these lines - not both. Last year I was using a different version of Quickbooks and didn't have this problem. Any help would be much appreciated. Thanks.

QuickBooks Desktop

Best answer by KhimG

Hello there, @clg3.

Thanks for dropping by the Community. I can help you add the DBA under the vendor's name for the Form 1099-MISC.

I replicated this on my end and found out that the information on the three name fields in QuickBooks populates the 1099-MISC Forms.

Here are the fields on your vendor’s profile:
• Vendor Name
• Company Name
• Full Name: First Name, Middle Initial, Last Name.

In order for the DBA to show under the name of the vendor, enter it on the Company Name field. Then, specify the Vendor Name on the Full name fields in QuickBooks.

I added screenshots for your reference.

Doing so will show the Full Name and the Company Name information on the 1099-MISC forms. For more details, take a look at this article: Set up a 1099 vendor and print forms.

That should do it. Please give this a try and let me know how it goes. I’ll be on a look out for your response.

K

KhimGAnswer

Level 7

Hello there, @clg3.

Thanks for dropping by the Community. I can help you add the DBA under the vendor's name for the Form 1099-MISC.

I replicated this on my end and found out that the information on the three name fields in QuickBooks populates the 1099-MISC Forms.

Here are the fields on your vendor’s profile:
• Vendor Name
• Company Name
• Full Name: First Name, Middle Initial, Last Name.

In order for the DBA to show under the name of the vendor, enter it on the Company Name field. Then, specify the Vendor Name on the Full name fields in QuickBooks.

I added screenshots for your reference.

Doing so will show the Full Name and the Company Name information on the 1099-MISC forms. For more details, take a look at this article: Set up a 1099 vendor and print forms.

That should do it. Please give this a try and let me know how it goes. I’ll be on a look out for your response.

L

LS10

This worked great but I'm still having trouble getting everything I need to print on the 1099. I have some vendors who have:

1 A company name or person's name

2 A DBA

3 A Factoring Company that I actually pay so the 1099 is mailed to the Factoring Company.

I tried putting the entire first and last (or the company name) in the "first name" field, the Factoring Company name in the "last name" field, and the DBA in the "company name" field. It worked on some of them but on others the factoring company name printed on the top line and then repeated it on the next line followed by the street address. I'm using Quick Books Premier 2019. I've never had this problem before. Prior to my update to 2019 I just put all the information in the "billed from" field and it printed exactly as it showed in that field. I've been working on this for two days. HELP!!

Kayla H

Thank you, Ashley. We have done the import into the Tax1099 app using the QBWebConnect method. The problem was noticed when we reviewed the data imported -- we see that the address field in Tax1099 is not picking up the Street address data from QB for any Vendors that have a 4 line address as described above.

Hi there, @cdseng.

Great to have you back in the Community. Thank you for trying the steps list above by my colleague. I suggest running the PDF printing tool to correct any errors that may be happening. Just a few clicks of the mouse and the PDF repair tool will complete.

Close QuickBooks.
Download the QuickBooks Tool Hub file. Please save the file somewhere you can easily find it (like your Downloads folder or your Windows desktop).
Open the file you downloaded (QuickBooksToolHub.exe).
Follow the on-screen steps to install and agree to the terms and conditions.
When the install finishes, double-click the icon on your Windows desktop to open the tool hub.

A few more steps and you're on the way.

In the QuickBooks Tool Hub, select Program Problems.
Select the QuickBooks PDF & Print Repair Tool. It will take about a minute to run.
Attempt to print, email, or save as a PDF from QuickBooks Desktop again.

Let me know if this works for you. I'm here any time you need me.

qbteachmt

Level 11

@KhimG

Please learn from this input.

@clg3

1099-misc is issued to the Person, as the Name. DBA is optional. That means you need to fill in First and Last Names. If you do this as part of setting up the vendor Name, just keep tabbing Out of a field, and fill in the next field, and Tab out = QB puts the data where it needs to be in edit Vendor and knows which data to use for the 1099-Misc.

Vendor name can be "My Deadbeat Brother." That Field is not part of 1099-Misc reporting.

I have attached the Help article image from the older QB Program, and this also shows the 1099, attached. Please view the attachment.

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