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1099-MISC - adding 2nd line for Recipient's (DBA) Name

Forum|Forum|7 years ago
January 16, 2019
17 replies
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I'm trying to add a "DBA name" on a 1099-MISC, underneath the main company name. I'm printing from Quickbooks Pro 2018. I'd like the 1st line to be the the main vendor name, but then also have a 2nd line right under that with their DBA. It's only allowing one line of data for the business name. I've tried all kinds of variations, including populating the 'Vendor name' field with the company name and the 'Company Name' field with the DBA, but the 1099 still prints with only one of these lines - not both. Last year I was using a different version of Quickbooks and didn't have this problem. Any help would be much appreciated. Thanks.

QuickBooks Desktop

Best answer by KhimG

Hello there, @clg3.

Thanks for dropping by the Community. I can help you add the DBA under the vendor's name for the Form 1099-MISC.

I replicated this on my end and found out that the information on the three name fields in QuickBooks populates the 1099-MISC Forms.

Here are the fields on your vendor’s profile:
• Vendor Name
• Company Name
• Full Name: First Name, Middle Initial, Last Name.

In order for the DBA to show under the name of the vendor, enter it on the Company Name field. Then, specify the Vendor Name on the Full name fields in QuickBooks.

I added screenshots for your reference.

Doing so will show the Full Name and the Company Name information on the 1099-MISC forms. For more details, take a look at this article: Set up a 1099 vendor and print forms.

That should do it. Please give this a try and let me know how it goes. I’ll be on a look out for your response.

K

KhimGAnswer

Level 7

Hello there, @clg3.

Thanks for dropping by the Community. I can help you add the DBA under the vendor's name for the Form 1099-MISC.

I replicated this on my end and found out that the information on the three name fields in QuickBooks populates the 1099-MISC Forms.

Here are the fields on your vendor’s profile:
• Vendor Name
• Company Name
• Full Name: First Name, Middle Initial, Last Name.

In order for the DBA to show under the name of the vendor, enter it on the Company Name field. Then, specify the Vendor Name on the Full name fields in QuickBooks.

I added screenshots for your reference.

Doing so will show the Full Name and the Company Name information on the 1099-MISC forms. For more details, take a look at this article: Set up a 1099 vendor and print forms.

That should do it. Please give this a try and let me know how it goes. I’ll be on a look out for your response.

L

LS10

This worked great but I'm still having trouble getting everything I need to print on the 1099. I have some vendors who have:

1 A company name or person's name

2 A DBA

3 A Factoring Company that I actually pay so the 1099 is mailed to the Factoring Company.

I tried putting the entire first and last (or the company name) in the "first name" field, the Factoring Company name in the "last name" field, and the DBA in the "company name" field. It worked on some of them but on others the factoring company name printed on the top line and then repeated it on the next line followed by the street address. I'm using Quick Books Premier 2019. I've never had this problem before. Prior to my update to 2019 I just put all the information in the "billed from" field and it printed exactly as it showed in that field. I've been working on this for two days. HELP!!

Ashley H

Level 4

I'm having a hard time with Vendors that use factoring companies too. The additional lines in the Billing address block in QB do not map properly to the QB 3rd party 1099 app Tax1099.com. Would love to see some recommendations for addresses that need to be formatted as follows (per the factoring company):

ABC Factoring Co

f/b/o XYZ Vendor

Factoring Co Street Address

City, State Zip Code

We cannot get the address in QB to populate the Address correctly in Tax1099.com.

Any advice?

Thanks for reaching out to the Community, @cdseng.

I'm going to provide you the steps of how to properly export from QuickBooks Desktop to Tax1099. Here's how:

Complete the QuickBooks Desktop 1099 Wizard.
Create a Tax1099 account, then stay on the Dashboard.
Import your QuickBooks 1099 Data. There are two options for how to import your data: Into Tax1099 by using QuickBooks Desktop Web Connector or By using the TAx1099 plugin. Follow the detailed steps in this article.

After completing this process, you'll be able to import your vendor's information to the correct formatting.

Let me know if this resolved your issue. I'll keep an eye out for your response.

qbteachmt

Level 11

@KhimG

Please learn from this input.

@clg3

1099-misc is issued to the Person, as the Name. DBA is optional. That means you need to fill in First and Last Names. If you do this as part of setting up the vendor Name, just keep tabbing Out of a field, and fill in the next field, and Tab out = QB puts the data where it needs to be in edit Vendor and knows which data to use for the 1099-Misc.

Vendor name can be "My Deadbeat Brother." That Field is not part of 1099-Misc reporting.

I have attached the Help article image from the older QB Program, and this also shows the 1099, attached. Please view the attachment.

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