How do I print the 1099 forms on the 1099-NEC form in Quickbooks Premier Plus Edition 2021?

Help has arrived, @Tiv.

You've got me to assist you in printing your 1099 and 1096 forms in Quickbooks Premier Plus Edition 2021.

When printing the 1099 form you'll need to select the name of your five vendors, then print the forms all at once. Moreover, the process is just the same for the 1096 form. Just choose Print 1096's instead and start printing them.

To do that:

1. Create your 1099s in QuickBooks.
2. In the Choose a filing method window, select the Print 1099-NEC or Print 1099-MISC button.
3. Specify the date range for the forms then choose OK.
4. Select all vendors you wish to print 1099s for.
5. Press on the Print 1099 button. Select Print 1096s instead, if printing form 1096. 
6. Confirm your printer settings then select Print.

To give you complete details about printing your vendor's forms in QBDT, please see this link: Learn how to print 1099-NEC or 1099-MISC forms.

On the other hand, if you do't have the option to print the 1096 form, make sure to download the latest QuickBooks Desktop (QBDT) and payroll tax table release to have the recent features and patches.

Please let me know if you have any other concerns about this or with QuickBooks. I'll be right here to provide further assistance. Have a lovely day!

Your example looks different from mine.I don't have just the desktop version. I have the Premier Plus Edition 2021. Also, these forms are going to vendors. The 1099s have nothing to do with Payroll. We don't use the Payroll on Quickbooks.

I haven't found a 1096 button to choose. It let me choose the 1099-NEC and 1099-MISC. We're using the 1099-NEC. There was nothing about the 1096.

However, how do I put the paperwork into the printer? Is it Copy A, Copy B, Copy C, then just repeat that five times? Or do I put in five pages of Copy A, five pages of Copy B, five pages of Copy C?

Also, if something goes wrong, can I reprint the 1099s on the 1099-NEC forms?

As long as we're talking about the 1096 forms, how do I print the 1096? Does it do it automatically or do I have to push a button? If it does it automatically, can I reprint it if there's a problem?

Jumping in to share more details about printing 1096, Tiv.

The steps in the original response are applicable to all versions of QuickBooks Desktop. You'll need to go through the process of completing the Form 1099-NEC before getting the option to print the 1096. 

Since you're already in the page where you can see both 1099-Misc and 1099-NEC, select the Get started button under the Form 1099-NEC. Then, click the OK once you're in the Print Form 1099-NEC window. From there, you will see the button to print 1096 similar to what's shared in the screenshot. 

Put in the papers one at a time especially if they're pre-printed. This is to make sure they're aligned correctly.You can also reprint all forms in case something happens. Just follow the same steps shared above. 

Don't hesitate to add another reply below if you still need more help with this. Thanks!

What do you mean when you say put the papers in one at a time? I have three papers per person. Copy A goes to the IRS, Copy B stays with me, Copy C gets sent to the vendor. Do I put A, B, then C in the printer and have all three come out with one person's information or do I put in a stack of five A pages, then five B pages, the five C pages? There's nothing in any of the instructions that tells us how to put the pages in the printer.

Thank you for getting back to us, @Tiv.

I can provide additional information about printing your forms. 

We suggest you print your papers one at a time if you’re using a pre-printed form. To make sure that they’re aligned and not waste your forms

You can go to the File menu and then Printer Setup to set your form alignment. Check the following article for more information on how to align your forms: Align forms for continuous-feed (dot matrix) printers. 

I'm always here if you have additional concerns or follow-up questions in printing your forms. Take care and have a wonderful day!

In what sequence do you print them out one at a time? Does it print out all three copies of one person in a row? Does it print just the Copy A of each person in a row?

Also, can we reprint a 1099-NEC if we need to?

So after two hours on a chat room twice, both times the chat was dropped because the customer service person couldn't answer and then an hour on the phone with a customer service person who didn't know the answer and had to find it out, we finally have the answer -- Quickbooks prints out all the A copies first, then the B copies, then the C copies, and yes, they can be reprinted if necessary.

This is how it works:

Once you've gone through the Print/E-mail 1099 Forms program, you get the option to print out the forms. A Print Box will pop up. When you get to the Print Box, there are buttons you can click to print the 1099-NEC forms and the 1096 form.

You put the Copy A pages in the printer first and click on the Print 1099-NEC button.

Then you put the Copy B pages in the printer and click on the Print 1099-NEC button again.

Lastly, you put in the Copy C pages in the printer and click on the Print 1099-NEC button again.

If everything has printed out correctly, put the 1096 form in the printer and click on the Print 1096 button.

It prints out as all the A's, all the B's, all the C's. It does not print out as A, B, C, A, B, C, etc.

Yes, Quickbooks can reprint the 1099 forms if there is a problem and you need to run them again.This isn't one of the reports where you can print it one time only.

I cannot see a button/option for 1099 NEC, only MISC. I have updated Quickbooks and restarted the desktop. Would you know why I cannot see the option for 1099 NEC?

Hi there, @ninomcd.

I appreciate you for updating and restarting your QuickBooks Desktop (QBDT) to prepare 1099-NEC. I can share with you some additional troubleshooting steps to get the option when preparing your 1099s.

To get started, make sure to have the supported version of QBDT to prepare this form. If you have QBDT 2017 or older, it would be the reason why 1099-NEC is missing on the Print/e-file 1099 forms window. If that's the case, I recommend upgrading your QuickBooks to the latest versions.

For your guide, I recommend checking out these articles:

• Update QuickBooks Desktop to the latest release
• Upgrade your company files after switching to a new version of QuickBooks Desktop

If you have the supported version of QuickBooks and 1099-NEC is still not available, I suggest updating your payroll tax table version and your QBDT again.

You can also uninstall/reinstall your QBDT to fix the commonly known issues within your company file. Before doing the steps, I recommend backing up your file to save your data.

To uninstall QuickBooks:

1. Open the Windows Start menu. Search for “Control Panel”, then open Control Panel.
2. Select Programs and Features or Uninstall a Program.
3. From the list of installed programs, select the version of QuickBooks Desktop you're having problems with.
4. Tap Uninstall/Change, then Remove. 
5. Hit Next.  If you don’t see this option, sign out and sign back into Windows as an admin (or a user with admin rights).

Once done, here's how to reinstall QuickBooks: Install QuickBooks Desktop.

For additional resources, while preparing your Federal 1099s, I recommend checking out these articles:

• Create and file 1099s with QuickBooks Desktop
• 1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs

If you have any follow-up questions about QuickBooks or 1099s, please let me know by adding a comment below. I'm always here to help. Have a good one!

Put in a stack of A's and it will print all of your vendors. Then, put in a stack of B's and it will print all of them. Same thing with your C's.  When you are satisfied with all of them, print your 1096.

It took me hours to find that answer last year. You'd think it would be written on the instructions somewhere, but it's not. It's also not explained that way on any thread on the Quickbooks forum that I could find last year. Even Google wasn't any help.

Greetings,

I have Quickbooks Desktop Pro 2021.

 - Would the procedure you mentioned for first putting the A pages in the printer... and then clicking on the 1099-NEC button, and then so on and so on for B pages, and C pages... be the same for Quickbooks Desktop Pro 2021? 

- I have 173 vendors.  Would you still recommend putting in 173 pages for each of the A, B, C...?

Yes, the process is the same. All of your A's, then all of your B's etc.

Thanks for the response!

I am waiting for the 3-part forms to arrive.  Can you tell me how you separate those forms since I will have 3 vendors on each page?

Just separate your forms in to A, B, C,  For 173 vendors you will need 58 of each form.  Once you have printed each set of forms you can take your Copy B's apart and mail them to the vendors.  Don't tear Copy A and C; keep them in one piece. Once you have everything and you are satisfied then print your 1096.

Thank you so much for the help.  What you sent will be very useful!!

I have another question.  Could I start out by putting a check mark (to print) on only one of the 173, and then print that one to see if it lines up ok?  And then would I be able to go back to make a check mark on all 173, and then print all of them? 

Sure, you can do just one vendor to verify alignment.  If you don't want to use up your printed forms you can run it on a blank piece of paper and then hold it up to compare.  It just depends on how many extras you have.  I'm glad I can be of help.  

I just poked around and discovered that I had to go into the 1099 Misc and map all of its boxes to 'Omit'.  Then I was able to back up and go into 1099 NEC and it worked!  All printed - finally!