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Welcome to the Community, @pat182. I can share information about multi-user access in QuickBooks Online (QBO).
QBO allows you to add multiple users to access your account and work simultaneously.
Here's how:
You can also check out this article for more information:
In case you need to add an accountant to access your file, use this link as your reference: Invite an accountant to review your books in QuickBooks Online.
If you're using QuickBooks Desktop (QBDT), check out these articles as your guide about multi-user access rights:
If you have follow-up questions about multi-user mode, let me know by adding a comment below. I'll be right here to help. Have a good one!
I am working on QuickBooks desktop version. I do not see a Gear icon to click on.
Hey Espree,
Thanks for sharing that information! It would be a bit different since my colleague's instructions were for QuickBooks Online. So that you know, you would need to step up a network or multi-user environment if you haven't already. I am adding this article that includes eight steps to install QuickBooks Desktop on a server. Please let me know if you have any issues setting this up.
Once that is completed, you can then install the programs on the other workstation if you haven't finished that.
Once that process is finished, you are ready to enter Multi-User mode! The steps to do so are to go to the QuickBooks File menu, then select Switch to Single-user Mode/Switch to Multi-user Mode.
Again, don't hesitate to let me know if you have any issues. My team and I are ready to help. Take care for now.
How many user license do you have?
There appears to be two options for setting up multi-user mode, a network or multi-user environment. What is the difference? I do not have a server, but want to access the company file on my office workstation from my home.
Are you working solo? You will need a 3rd party solution to access your company file over the internet.
Hello there, Darth.
Allow me to share some information with regard to accessing your company file on your office workstation at home.
Accessing your company file in a multi-user environment allows multiple users to access the file simultaneously in the same place. A multi-user network on the other hand allows you to access QBDT remotely from a host or server.
Since you want to access your company file on your office workstation at home, you'll need to use Network when setting up multi-user mode and yes, @Fiat is right that you'll need a third-party hosting provider to access QBDT securely anytime, anywhere.
While there are companies that are authorized to host QuickBooks, Intuit doesn't endorse, certify, sponsor, or guarantee the hosts' services. With this, I'll be giving you this article for you to choose one of these authorized providers: Hosting providers authorized by Intuit.
I've also added this article that'll serve as your reference on what tasks you can perform using a multi-user mode: Features available and tasks you can perform in single or multi-user mode.
I'll be right here if you've got additional queries with regard to managing and accessing your company file in QBDT. Take care and have a great day!
quickbooks online
Thanks for joining this thread, TerryAnn515. I'm here to provide details about utilizing multi-user mode in QuickBooks Online (QBO).
In QBO, multiple users can work simultaneously on different workstations. However, the only shortcoming arises when users edit exact transactions at the same time. In such cases, you may encounter error messages, and each user must close and refresh to see immediate changes made by others.
You can also add users in QBO to help with company management and bookkeeping. Here's an article with detailed steps: Add and manage users in QuickBooks Online.
Furthermore, you can customize each role and give individual permissions for specific tasks or give your accountant access to your company’s books.
I'm always available to share appropriate information if you have further inquiries about multi-user access for your QBO company. Notify me by clicking the Reply button below or post in our forum again. Stay safe!
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