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Highlighted
Level 2

Adding text to Employee checks

Is there a way to add text to everyone's paycheck stub?  In the edit employee pay options screen, where you can edit the names of most of the items (even the ones that should not be edited due to the fact that a single change effects all employees), you cannot edit the title for Vacation Pay.  This is the only way other than Sick Pay to track Paid Time Off or PTO.  It is my understanding that it is better to use the Vacation Pay for PTO rather than Sick Pay. What is the difference? What is calculated?  Sorry, off topic.  For now let's live with what we have to... my boss wants Vacation Pay to be PTO.  Is there a way to, for instance, put "*Vacation Pay = PTO" on everyone's paycheck stub that is generated by QuickBooks? 

 

P.S. You need to add QuickBooks to your dictionary so it doesn't come up as a spelling error. :)

3 Comments
Highlighted
Level 1

Adding text to Employee checks

Hey Kierstin,

 

Yes, you're right, there seems no way to edit the title for Vacation Pay and Sick Pay items. Probably because these two items have specific formula or settings used (as compared to other pay items where you only enter a fix dollar or hour amount).

 

So, for now, what I'm seeing here is that there is no way to edit the title field for Vacation Pay within QuickBooks Online.

Highlighted
Level 2

Adding text to Employee checks


 

So, for now, what I'm seeing here is that there is no way to edit the title field for Vacation Pay within QuickBooks Online.



Yes, thank you for responding.  I am aware that you cannot edit the Vacation Pay field. My question was, however, can you add text to the paystubs generated by QuickBooks so that I can at least tell the employees that Vacation Pay is actually PTO?

 

Highlighted
Moderator

Adding text to Employee checks

A warm welcome to the Community, @Kierstin.

I'm here to lend a hand on adding text to the pay stubs in QuickBooks Online.

 

You can add an indication in the memo field on the pay stubs to let your employees know that vacation pay is PTO. The message will show at the bottom of the pay stubs.

 

Here's how:

  1. In the paycheck screen, go to Memo field and enter Vacation Pay = PTO.
  2. Hit Preview Payroll.
  3. Click Submit Payroll.
  4. Click the Print pay stubs button.
  5. Scroll down and look for Memo: Vacation Pay = PTO.

You can also take a look at the screenshots below to guide you better.

 

Alos, you find these articles helpful:

 

Feel free to leave a comment below to keep me posted if this works for you. I'll zip right back to help you out. Have a great rest of your day!

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