Adding text to Employee checks

Hey Kierstin,

Yes, you're right, there seems no way to edit the title for Vacation Pay and Sick Pay items. Probably because these two items have specific formula or settings used (as compared to other pay items where you only enter a fix dollar or hour amount).

So, for now, what I'm seeing here is that there is no way to edit the title field for Vacation Pay within QuickBooks Online.

---

 

So, for now, what I'm seeing here is that there is no way to edit the title field for Vacation Pay within QuickBooks Online.

---

Yes, thank you for responding.  I am aware that you cannot edit the Vacation Pay field. My question was, however, can you add text to the paystubs generated by QuickBooks so that I can at least tell the employees that Vacation Pay is actually PTO?

A warm welcome to the Community, @Kierstin.

I'm here to lend a hand on adding text to the pay stubs in QuickBooks Online.

You can add an indication in the memo field on the pay stubs to let your employees know that vacation pay is PTO. The message will show at the bottom of the pay stubs.

Here's how:

1. In the paycheck screen, go to Memo field and enter Vacation Pay = PTO.
2. Hit Preview Payroll.
3. Click Submit Payroll.
4. Click the Print pay stubs button.
5. Scroll down and look for Memo: Vacation Pay = PTO.

You can also take a look at the screenshots below to guide you better.

Alos, you find these articles helpful:

• https://community.intuit.com/articles/1768899-set-up-sick-or-vacation-pay-in-online-payroll
• https://community.intuit.com/articles/1431431-vacation-and-sick-time-overview

Feel free to leave a comment below to keep me posted if this works for you. I'll zip right back to help you out. Have a great rest of your day!

Is memo for online payroll only? I can not find that on QuickBooks Desktop 2020 Pro.

I can share some information about adding a text or message on your pay stubs in QuickBooks Desktop 2020, @tmartinez. 

A memo-like field in QuickBooks Desktop is the Company message to be printed on all pay stubs box. It's where you can add a message to send with each pay stub. Here's a screenshot: 

From here, you can click on Preview to view the pay stubs before sending them. You can check this article for more information: Print pay stubs in QuickBooks Desktop.

In case you’d encounter any errors in the future when trying to print or email a pay stub or payroll reports, you can refer to the following article on how to resolve it: Troubleshoot Issues with Printing and .PDF Files.

I'm always here if you need more help with your pay stubs. I'm always here to help. Have a wonderful day!

Perfect. Exactly what I needed. Thank you

Is there a way to add a different message to each employees pay stub?

Is there a way to put individual messages on each employees pay stubs?

Hi there, @C-Printing.

Yes, there's a way that you can put individual messages on each of your employee's pay stubs. I'm happy to present steps and screenshots to accomplish this. 

If you're using QuickBooks Online, you can follow the steps presented by my colleague RoseMarjorieA above on how to add text in the paystubs. Please make sure to put a message of each of the Memo perpendicular to the employee's name. 

See the sample screenshots below. 

But if you're using QuickBooks Desktop, I'd suggest following the instructions provided by my colleague MaryJoyD. Please, click each employee's name, then add a text to the Company message to be printed on all pay stubs box. Also, ensure to select Both so the text message will be visible for Paystub and Direct Deposit. 

I've also added some articles about different payroll hubs, various tasks for the incoming tax seasons, and other topics. 

• Year-end checklist for QuickBooks Online Payroll Enhanced
• Commonly used articles to get started with Payroll
• Process payroll
• Workers and employees

Let me know in the comment section if you have follow-up questions regarding this. I'm glad to help. Keep safe!

Thank you for sharing the vital information 

I was in need of this as i was facing some issues with this particular error

GarageBand PC

Thank you for sharing this vital information as I was facing issues for this type of error.

Please keep us posted with more information on this.

This works only if I email the paystub (pdf) to the employee. How do I get a customized memo message/text to show up on a paystub that my employee sees in Workforce?

Hi there, @tandjstark

When adding notes or memos on a paystub, the message will show at the bottom of the pay stubs. In which it's only available when emailed to the employees. 

We recognize that each company has unique needs, and I can see how these features would benefit and empower your business. That said, I recommend sending this request straight to our product engineers through feedback. Sharing features and options that you would like implemented is how our engineers look for new product updates.

To send feedback, access your QuickBooks Desktop company file. Let me show you how:

1. Go to the Help menu at the top.
2. Select Send Feedback Online.
3. Click Product Suggestion.
4. Choose a feedback type and product area on the QuickBooks Feedback window. 
5. Enter your suggestion or feedback, name, and email address (optional).
6. Once done, click on the Send Feedback button.

Our developers periodically update and release new features. They might change how this works in the future. To be updated with our latest news and updates, including product improvements, I encourage you to visit the What's New section on your QuickBooks Desktop account or open this link to view our product update blogs.

If you have any other concerns, don't hesitate to visit the Community again. We're always here to help you. Have a great day.

When adding notes or memos on a paystub, the message will show at the bottom of the pay stubs. In which it's only available when emailed to the employees. - It is also available if you save the paystubs/paychecks as pdf. 

I would really like to find out how you add it permanently, as soon as these stubs are printed it goes away so when you go to print another paystub/paycheck you have to enter again. Feels tideous.

Thank you for all your help.