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Kierstin
November 4, 2018
Question

Adding text to Employee checks

  • November 4, 2018
  • 14 replies
  • 73 views

Is there a way to add text to everyone's paycheck stub?  In the edit employee pay options screen, where you can edit the names of most of the items (even the ones that should not be edited due to the fact that a single change effects all employees), you cannot edit the title for Vacation Pay.  This is the only way other than Sick Pay to track Paid Time Off or PTO.  It is my understanding that it is better to use the Vacation Pay for PTO rather than Sick Pay. What is the difference? What is calculated?  Sorry, off topic.  For now let's live with what we have to... my boss wants Vacation Pay to be PTO.  Is there a way to, for instance, put "*Vacation Pay = PTO" on everyone's paycheck stub that is generated by QuickBooks? 

 

P.S. You need to add QuickBooks to your dictionary so it doesn't come up as a spelling error. :)

    14 replies

    giomyr
    November 5, 2018

    Hey Kierstin,

     

    Yes, you're right, there seems no way to edit the title for Vacation Pay and Sick Pay items. Probably because these two items have specific formula or settings used (as compared to other pay items where you only enter a fix dollar or hour amount).

     

    So, for now, what I'm seeing here is that there is no way to edit the title field for Vacation Pay within QuickBooks Online.

    KierstinAuthor
    November 5, 2018

     

    So, for now, what I'm seeing here is that there is no way to edit the title field for Vacation Pay within QuickBooks Online.


    Yes, thank you for responding.  I am aware that you cannot edit the Vacation Pay field. My question was, however, can you add text to the paystubs generated by QuickBooks so that I can at least tell the employees that Vacation Pay is actually PTO?

     

    MJoy_D
    MJoy_DQuickBooks Team
    QuickBooks Team
    September 25, 2020

    Is memo for online payroll only? I can not find that on QuickBooks Desktop 2020 Pro.


    I can share some information about adding a text or message on your pay stubs in QuickBooks Desktop 2020, @tmartinez. 

     

    A memo-like field in QuickBooks Desktop is the Company message to be printed on all pay stubs box. It's where you can add a message to send with each pay stub. Here's a screenshot: 

     

    From here, you can click on Preview to view the pay stubs before sending them. You can check this article for more information: Print pay stubs in QuickBooks Desktop.

     

    In case you’d encounter any errors in the future when trying to print or email a pay stub or payroll reports, you can refer to the following article on how to resolve it: Troubleshoot Issues with Printing and .PDF Files.

     

    I'm always here if you need more help with your pay stubs. I'm always here to help. Have a wonderful day!

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