As soon as you get their application, check what they entered against their Social Security card, which you are required to confirm.
If you didn't do that, or you entered the SSN wrong for other reasons, then edit the employee and change the SSN.
Pleased to have you here, @jw01.
@Anonymous is correct! Allow me to share additional information on how you can update your employees social security number.
If you're referring to the information of your employees in ViewMyPaycheck, you may check out this article: ViewMyPaycheck: QuickBooks Desktop for Windows FAQs.
Let me know how it works on your end. I'm always here to lend a hand in making your tax information is correct.
Same question but for Intuit online payroll. Will changing the SS# be enough, since it happened over the previous quarter (3rd) and the new one (4th), but I have not filed the returns for the previous 3rd quarter yet.
Will there be no issues in general and is it enough to change the SS# in Intuit online payroll?
Good to see you here, @LaSw,
You can still correct an employee's Social Security Number as long as you haven't filed his W-2's yet. This way their taxes are reported correctly under the correct credentials.
You don't need to worry about the previous quarter's filings.Those returns is a reporting of how much taxes is reported by the business itself for payroll.
To update that in Intuit Online Payroll, follow the steps below:
I have attached a few articles for reference about this topic:
Let me know if there are other things you need help with. I'll be more than willing to assist you at any time. Have a lovely day!
Thank you so much Jen,
This is what a payroll accountant just told me also , but it's great to have confirmation and to be given such a detailed answer (and so quickly). I was a little fried over my mistake at first!
Thanks so much!
Thanks for dropping by the Community, I'm glad to hear my colleague was able to help you.
If you need anything else moving forward, feel free to post here anytime. Thank you and have a nice evening.
I changed the contractor's SS# in their data file but when I continue with creating the 1099NEC, the "Print for your records" tab shows me a 1099 on the screen and it still has the old SS# in the "Recipient's TIN" box before printing.
Let me guide you on how you can change your contractor's SSS number for 1099s, Zachary1.
You can simply go back to the setup where you want Print/E-file 1099 forms.
Please check these articles for more information and detailed steps:
For your reference, you can also check out this article for your reference: 1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs.
Reach out to us if you need additional assistance about 1099. Remember, I'm always right here to help.
If I made a mistake and miskeyed a social security number for an employee receiving direct deposit and ran payroll, the employee couldn’t open their paystub so I caught the error, will that affect the direct deposit? It was caught a few hours after payroll was run. Before midnight.
will the direct deposit get sent back? Should I issue a check instead?
Thanks for joining in on this thread, Boatesmba2.
As long as there are no changes to the employee's bank information, the direct deposit will not be affected. To help manage your employees information and learn more about the direct deposit feature, please check out these articles:
You're always welcome to post a reply on this thread if you have any additional questions about payroll or other concerns in your account. We'll be around to help you out again. Take care and stay safe!