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jw01
Level 1

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

 
8 Comments
Anonymous
Not applicable

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

As soon as you get their application, check what they entered against their Social Security card, which you are required to confirm.

 

If you didn't do that, or you entered the SSN wrong for other reasons, then edit the employee and change the SSN.

IamjuViel
QuickBooks Team

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

Pleased to have you here, @jw01.

 

@Anonymous is correct! Allow me to share additional information on how you can update your employees social security number.

 

Here's how:

  1. Go to Employees.
  2. Choose Employee Center.
  3. Look for the employee information you want to edit.
  4. Under Personal Information tab, change the Social Security Number.
  5. Click Ok.P.gif

     

    If you're referring to the information of your employees in ViewMyPaycheck, you may check out this article: ViewMyPaycheck: QuickBooks Desktop for Windows FAQs.

 Let me know how it works on your end. I'm always here to lend a hand in making your tax information is correct.

LaSw
Level 2

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

Same question but for Intuit online payroll. Will changing the SS# be enough, since it happened over the previous quarter (3rd)  and the new one (4th), but I have not filed the returns for the previous 3rd quarter yet.

Will there be no issues in general and is it enough to change the SS# in Intuit online payroll?

Jen_D
Moderator

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

Good to see you here, @LaSw,

 

You can still correct an employee's Social Security Number as long as you haven't filed his W-2's yet. This way their taxes are reported correctly under the correct credentials.

 

You don't need to worry about the previous quarter's filings.Those returns is a reporting of how much taxes is reported by the business itself for payroll.

 

To update that in Intuit Online Payroll, follow the steps below:

 

  1. On your IOP profile, go to the Employees menu.
  2. Click the name of the employee to open their profile.
  3. Go to the Taxes & Exemptions section, then press Edit.
  4. Update the numbers with the correct digits.
  5. Scroll down and press OK to save the changes.

I have attached a few articles for reference about this topic:

Let me know if there are other things you need help with. I'll be more than willing to assist you at any time. Have a lovely day!

LaSw
Level 2

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

Thank you so much Jen,

This is what a payroll accountant just told me also , but it's great to have confirmation and to be given such a detailed answer (and so quickly). I was a little fried over my mistake at first!

Thanks so much!

Nick_M
QuickBooks Team

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

Hey LaSw. 

 

Thanks for dropping by the Community, I'm glad to hear my colleague was able to help you. 

 

If you need anything else moving forward, feel free to post here anytime. Thank you and have a nice evening. 

Zachary1
Level 1

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

I changed the contractor's SS# in their data file but when I continue with creating the 1099NEC, the "Print for your records" tab shows me a 1099 on the screen and it still has the old SS# in the "Recipient's TIN" box before printing.

MariaSoledadG
QuickBooks Team

an employee put the wrong social security number on her app and now I need to correct it. how do I do that?

Let me guide you on how you can change your contractor's SSS number for 1099s, Zachary1.

 

You can simply go back to the setup where you want Print/E-file 1099 forms. 

  1. Go to Vendors, then select 1099 Forms, then Print/E-file 1099 Forms.
  2. Select a vendor that has the incorrect SSS number and select Continue.
  3. Edit any incorrect information by double-clicking on the section that needs updating. Select Continue.
  4. Review your payment information for exclusions. For more information on what can be excluded see: What payments are excluded from a 1099-NEC and 1099-MISC?Select View Included Payments or View Excluded Payments to see detailed reports. Select Continue.
  5. Review the vendors and amounts you're going to report. Select Continue.
    Note: If you want to see the vendors who don't meet the IRS threshold, select View Summary Report.
  6. Choose whether to print 1099s.

Please check these articles for more information and detailed steps: 

For your reference, you can also check out this article for your reference: 1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs.

 

Reach out to us if you need additional assistance about 1099. Remember, I'm always right here to help.

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