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Anonymous
Not applicable

Deleting a posted payroll

I created a payroll in QuickBooks desktop, but did not use the correct amounts. I tried to delete it, but posted it instead. It has been posted in the future, awaiting cutting of the checks, but I would like to delete the whole payroll and correct the mistakes.

 

Is this possible?

 

Thank you for your help in this matter.

Solved
Best answer 04-30-2018

Best Answers
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QuickBooks Team

Deleting a posted payroll

Greetings, RClay.


Thank you for taking the time in reaching out to us. Let me help you delete the payroll transactions.


Once you delete the paychecks, this will no longer show on your paycheck list and payroll reports. Also, since QuickBooks doesn’t have an option to batch delete paychecks, you need to delete those one at a time.


Here’s how you can delete a paycheck in QuickBooks Online:
1.    Click the Workers tab from the left menu.
2.    Select Employees list.
3.    Under Run Payroll, select Paycheck List.
4.    Change the date range if necessary, and then select the paycheck you want to delete.
5.    Click Delete.
6.    Mark the tick box to confirm the deletion, and then click Delete Paycheck.


Here’s how to delete payroll checks in QuickBooks Desktop:
1.    Locate and open the paycheck.
2.    Select the Edit menu and choose Delete Paycheck (or Ctrl + D on your keyboard)
3.    The message “Are you sure you want to delete this paycheck?” will appear. Select OK to permanently delete the transaction.


Once done, you can now create the payroll with the correct amount.


Please let me know if you need further assistance and I’ll be sure to get back to you. Wishing you continued success!

View solution in original post

4 Comments
Highlighted
QuickBooks Team

Deleting a posted payroll

Greetings, RClay.


Thank you for taking the time in reaching out to us. Let me help you delete the payroll transactions.


Once you delete the paychecks, this will no longer show on your paycheck list and payroll reports. Also, since QuickBooks doesn’t have an option to batch delete paychecks, you need to delete those one at a time.


Here’s how you can delete a paycheck in QuickBooks Online:
1.    Click the Workers tab from the left menu.
2.    Select Employees list.
3.    Under Run Payroll, select Paycheck List.
4.    Change the date range if necessary, and then select the paycheck you want to delete.
5.    Click Delete.
6.    Mark the tick box to confirm the deletion, and then click Delete Paycheck.


Here’s how to delete payroll checks in QuickBooks Desktop:
1.    Locate and open the paycheck.
2.    Select the Edit menu and choose Delete Paycheck (or Ctrl + D on your keyboard)
3.    The message “Are you sure you want to delete this paycheck?” will appear. Select OK to permanently delete the transaction.


Once done, you can now create the payroll with the correct amount.


Please let me know if you need further assistance and I’ll be sure to get back to you. Wishing you continued success!

View solution in original post

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Level 1

Deleting a posted payroll

I have a similar question. I entered an incorrect commission amount in the last payroll (it was $500 too high). How do I make an adjustment in this payroll to subtract that $500 from the net pay?

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Level 1

Deleting a posted payroll

I have an employee that lost a paycheck and I voided it through the bank, but do not know how to delete it from QB. Help?

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QuickBooks Team

Deleting a posted payroll

I'll help you with this, hailey.

 

QuickBooks has two options in deleting/canceling a check. The first one is the Void option, which is used if you indicate that the check has been cashed. The other one is the Delete option. This is used if the direct deposit has not been processed yet or the paycheck is not a direct deposit. You can follow the steps that I've listed below.

 

If you're using QuickBooks Online:

  1. Select Workers from the sidebar menu.
  2. Choose Employees.
  3. Select Paycheck list.
  4. Tick the checkbox next to the employee's paycheck.
  5. Click Delete.
  6. Select the I understand that this action cannot be undone checkbox.
  7. Click Delete Paycheck to complete the process.

If you're using QuickBooks Desktop:

  1. Select Employees from the top menu bar.
  2. Choose Payroll Center.
  3. Click the Pay Employees tab.
  4. Locate then click the payroll in the Recent Payrolls section.
  5. Choose the paycheck you need and click the Delete button.
  6. Select OK to confirm the changes.

I encourage visiting this article that will help you reissue your employees a paycheck so that they'll be able to cash: Issue a lost paycheck.

 

I'll be right here to continue helping in case you have additional inquiries or require further assistance in managing your checks.

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