cancel
Showing results for 
Search instead for 
Did you mean: 
NancyMG
Level 1

Direct Deposit: DD # and Check #

Hello,

 

Our company just recently switched over to doing direct deposit through QB. Before, we could assign our paycheck numbers so we could differentiate them from other checks in our balance sheet. Now, with direct deposit, quickbooks automatically applies a t 1,2,3 etc. numbering to all the checks, no matter what we type in the check # column. Is there anyway to allow us to either show the DD number on our balance sheet or apply our own check numbers to the paycheck as before?

Solved
Best answer October 10, 2019

Best Answers
Rose-A
Moderator

Direct Deposit: DD # and Check #

Good day, NancyMG.

I'd like to help share some insights regarding direct deposit check numbers in QuickBooks.

 

Modifying direct deposit check number isn't an option for now since this number is system generated and there isn't a way to show the direct deposit numbers on the balance sheet report.

 

Our development team is constantly working to improve the product and appreciates the help of users in bringing things like this to their attention. I've already taken note of your request and will inform you whenever we have it available for our users.

 

Additionally, I'd encourage you to visit our QuickBooks Blog, so you'll be updated with our latest news and updates including product improvements. Just go to https://quickbooks.intuit.com/blog/.

 

Here are additional references that might be helpful for future use:

 

 

For account-related discussion, feel free to reach out to our QuickBooks Online Support.

 

  1. Sign in to your QuickBooks Online Company.
  2. Click (?) Help at the upper right corner.
  3. Select Contact US on the pop-up.
  4. Enter a brief description of your concern then hit Continue.
  5. Click Get a callback.
  6. Enter your contact information.
  7. Select Call me.

Don't hesitate to drop a reply below if you need more help with direct deposit. Have a nice day.

View solution in original post

19 Comments 19
Rose-A
Moderator

Direct Deposit: DD # and Check #

Good day, NancyMG.

I'd like to help share some insights regarding direct deposit check numbers in QuickBooks.

 

Modifying direct deposit check number isn't an option for now since this number is system generated and there isn't a way to show the direct deposit numbers on the balance sheet report.

 

Our development team is constantly working to improve the product and appreciates the help of users in bringing things like this to their attention. I've already taken note of your request and will inform you whenever we have it available for our users.

 

Additionally, I'd encourage you to visit our QuickBooks Blog, so you'll be updated with our latest news and updates including product improvements. Just go to https://quickbooks.intuit.com/blog/.

 

Here are additional references that might be helpful for future use:

 

 

For account-related discussion, feel free to reach out to our QuickBooks Online Support.

 

  1. Sign in to your QuickBooks Online Company.
  2. Click (?) Help at the upper right corner.
  3. Select Contact US on the pop-up.
  4. Enter a brief description of your concern then hit Continue.
  5. Click Get a callback.
  6. Enter your contact information.
  7. Select Call me.

Don't hesitate to drop a reply below if you need more help with direct deposit. Have a nice day.

NancyMG
Level 1

Direct Deposit: DD # and Check #

Thank you! I appreciate your help :)

talvisi
Level 1

Direct Deposit: DD # and Check #

This is a major issue for our company.  We cannot research and lookup employee's specific paychecks now that they are direct deposit.  Please find a solution as quickly as possible.

Ryan_M
Moderator

Direct Deposit: DD # and Check #

Hi @talvisi,

 

As my colleague @Rose-A stated above, our product engineers are constantly working to have the product offer the best experience for our users.

 

The idea to assign a custom check number for direct deposits would be a great addition to the product, and we've taken note of this.

 

To be in the know of monthly updates to our products, check out this page: The QuickBooks Blog.

 

Let me know if you have other queries by dropping it in the comments below. I'll get back  to you as soon as I can.

kberthold3
Level 1

Direct Deposit: DD # and Check #

This is a related question. I pay all my employees and vendors with direct deposit and most of my company bills by ACH bill pay.  WHY does QB Premier log every single one of these payments as a pending, needs to be printed check.  I don't WANT to print checks. These items are already paid. Furthermore, the print checks window asks me the starting check #. These all have DD check numbers already assigned. Why on earth would QB want to assign a new check # to something that is already paid. How do I clear all these thousands of "waiting to be printed" checks that are not checks?  Very annoying. Do I have a company preference set up wrong perhaps?  I can't believe these direct deposits are sitting waiting to be printed on a check.

Thanks.

RCV
QuickBooks Team
QuickBooks Team

Direct Deposit: DD # and Check #

Let me provide some information about printing transaction works in QuickBooks Desktop, kberthold3.

 

When sending paychecks/checks through Direct Deposit or ACH Bill, QuickBooks added them in the print queue if the checks marked "To be printed" or "Print Later". To remove them, open per transaction and remove the To be printed or Print Later marked.

 

Just follow the steps in this article: Remove paychecks from the print queue. You can also check there other options on how to remove them.

 

If the first option doesn't work with you, just send the transactions to your printer (which is not powered on). Then, delete the Print Job from Windows and confirm everything printed fine in QuickBooks Premier.

 

I've got a link here about managing payroll transactions: https://quickbooks.intuit.com/learn-support/en-us/payroll-and-workers/07?product=QuickBooks%20Deskto....

 

Keep me in the loop if you need a hand with running payroll or vendor reports or any QuickBooks related. I'll be here to help.

cfpc
Level 1

Direct Deposit: DD # and Check #

This is a very backwards way of solving the problem.  Opening every transaction each time you do payroll and changing the print status is crazy.  This didn't always happen with direct deposit checks, but now something has changed. Every time I run payroll I send the paychecks to print to PDF and then delete the PDF file from my computer, but this causes the check numbers to get updated, so then I have to remember to change the check number back when I print a check the next time. Is is not a efficient way to run payroll or to solve the problem. Why would a direct deposit check default to print? 

Catherine_B
QuickBooks Team

Direct Deposit: DD # and Check #

Hi there, cfpc.

 

Every time you print your payroll through direct deposit it really requires you to enter a check number. However, if you opt to print them on a regular check, it may not require you to enter one.

 

My colleagues have sent this suggestion and I'll surely notify them again about this feedback. Feel free to check out these references for more details in handling your paychecks:

 

Thanks for time and effort in performing the workaround. Please don't hesitate to mention me if you have other questions. 

ksl1963
Level 3

Direct Deposit: DD # and Check #

I am having this problem now.  Direct deposit went through ok, but QB is showing that checks need to be printed and the DD number is not assigned which is what normally occurs.  This just started last week, and I cannot determine anything that has changed. I should not have to go into the "check" each week and change the status from "to print" then assign a DD number.  Any help would be appreciated.

 

 

CharleneMaeF
QuickBooks Team

Direct Deposit: DD # and Check #

I'm here to help you resolve this, ksl1963.

 

This could be a browser-related issue. The stored cache can affect the performance of QuickBooks which can cause unexpected behavior. Let's perform basic troubleshooting steps to fix this.

 

To begin, I suggest logging in to your QuickBooks account via a private window. Here are the keyboard shortcuts: 

 

  • Safari: Command + Shift + N 
  • Google Chrome: CTRL + Shift + N
  • Mozilla Firefox or Microsoft Edge: CTRL + Shift + P 

 

After signing in, check if the direct deposit number is assigned. Then, let's clear the browser's cache to improve the performance of the program.

 

You can also access your account through supported browsers.  They'll provide you the best and most secure experience with QuickBooks.

 

To deal with some common direct deposit issues, I encourage checking out this article: Handle a direct deposit paycheck that was not received by an employee.

 

We appreciate you for bringing this to our attention. If you need assistance with your other task, please get in touch with us.

cfpc
Level 1

Direct Deposit: DD # and Check #

I'm having this problem with Quickbooks Desktop.  Will the internet browser cache make a difference for Quickbooks Desktop?

CharleneMaeF
QuickBooks Team

Direct Deposit: DD # and Check #

Thanks for sharing the correct product you use, cfpc.

 

Since you're using the desktop version, let's perform different basic troubleshooting to isolate and fix the issue. We can start by ensuring QuickBooks is updated to the latest version.

  1. Open QuickBooks Desktop.
  2. Click the Help tab at the top menu.
  3. Select Update QuickBooks Desktop.
  4. Go to the Update Now tab.
  5. Put a checkmark on the box beside Reset Update.
  6. Click on Get Updates

If the issue persists, let's run the Verify and Rebuild Data utility in the system. The tool scan data issues within the company file and self-resolves them.

 

To verify data:

 

  1. Open the company file.
  2. Click the File tab at the top menu.
  3. Select Utilities.
  4. Choose Verify Data.

For rebuild data:

 

  1. Open the company file.
  2. Click the File tab at the top menu.
  3. Select Utilities.
  4. Choose Rebuild Data.

 

To make sure you'll pay your employees on time, I suggest checking out this article: Submit Payroll On Time.

 

You can also customize the employees' pay stubs to select what information to display on the paycheck. For more details, please refer to this guide: Customize a Paycheck Layout.

 

Please inform us how it goes. We'll look forward to hearing from you again.

kmaitl54
Level 1

Direct Deposit: DD # and Check #

When doing direct deposit things have changed. I don't remember ever changing selection boxes when generating payroll but what fixed my problem is by selecting "Assign DD#" under direct deposit options. Its now back to reading "complete" instead of "to print" under recent payrolls.  Hope this helps others.

Dannimal09
Level 1

Direct Deposit: DD # and Check #

Thanks for being 10x more helpful than the "experts". Was this an option/preference you updated somewhere? Or was this when you were on the 'Pay Bills' screen.

You said you went to "Direct Deposit Options" to select the box "Assign DD#" but I'm having trouble finding that.

 

Thank you!

Rasa-LilaM
QuickBooks Team

Direct Deposit: DD # and Check #


Thanks for following on this thread, Dannimal09.


I can help provide clarifications about the solution shared by the previous customer.


The Assign DD numbers option is located on the Enter Payroll Information screen. You’ll be able to see it if you’re using QuickBooks Desktop (QBDT) Payroll.


As mentioned by my colleagues, modifying the direct deposit check number or assigning a custom check number is currently unavailable for online payroll users. We place a value on your ideas and consider them when enhancing the product. That said, I suggest sending feedback about this feature directly to our product engineers.


Here’s how:

  1. Tap the Gear icon in the upper right and choose Feedback under Profile.
  2. This will open a window where you can enter your suggestions.
  3. Make sure to key in your feedback in the field box.
  4. Click Next to submit it.


I’m adding some resources below for future reference. These articles provides will guide you on how to handle NSF hold on your payroll service. Also, you’ll learn about getting your employees paid on time when there’s a holiday.

 

 

Feel free to visit the Community again if you have other payroll concerns. I’m only a few clicks away from help. Have a good one.

AAA  Rest
Level 1

Direct Deposit: DD # and Check #

Did QuickBooks assign DD numbers afterwards? Did the payroll transmit ok?

AAA  Rest
Level 1

Direct Deposit: DD # and Check #

This happened to me, I have a follow up question, is the payroll going to be transmitted corectly?

 

LieraMarie_A
QuickBooks Team

Direct Deposit: DD # and Check #

Hi there, @aaa Rest.

 

Thanks for following up on this thread. To clarify, did you recently make the transition to doing direct deposits? Which version of QuickBooks do you use—Online or Desktop? Do you experience problems sending DD paychecks?

 

Any additional information you can provide would be greatly appreciated.

BluebirdFarm1
Level 1

Direct Deposit: DD # and Check #

Agreed.  Thanks for being 10X more helpful than all the experts.  This was the problem and now it's fixed.  I'm sorry I didn't read your post before all the others, which led me on a wild goose chase.

Sign in for expert help
Ask questions, post replies & join our community of QuickBooks users.

Need to get in touch?

Contact us