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Level 1

How do I e-file a delinquent 941?

9 Comments 9

How do I e-file a delinquent 941?

Hello there, ffttreas.


Welcome aboard to the QuickBooks Community. It would be my pleasure to provide additional clarification about e-filing a delinquent form.


You must prepare amendment form to make corrections to a submitted 941 form. However, these types of filing is still unavailable in QuickBooks Online Payroll.


If you encounter an error upon e-filing and it's not yet transmitted,  you may be able to delete and resubmit. Here's how:


  1. On the left panel, click Taxes.
  2. Go to the Payroll Tax tab.
  3. Below the Quarterly Forms option, click View Archived Forms.
  4. Click the link for the submitted form.
  5. Select Delete, then confirm the deletion.

If you're unable to delete the submission by following the steps above, you'll need to prepare amended filing. I'm adding an article below for additional insight on this:


File quarterly tax forms.


I want to ensure that you're able to proceed with the filing, so please feel free to let me know how it goes. If you should have any questions, I'm just a click away.

Travis H
Level 1

How do I e-file a delinquent 941?

This does not answer any question. When I try to file a 941 for QTR1 of 2021 It says the form is invalid and will not let me submit it. QB Enterprise 2019 Contractor


How do I e-file a delinquent 941?

Welcome to the Community, @Travis H.


Let's first make sure that you get the latest payroll updates so you always have the newest payroll tax table and fixes. Here's how:


  1. Click Employees, then choose Get Payroll Updates.
  2. Check the Download Entire Update box.
  3. Select Download Latest Update. An informational window appears when the download is complete.


Once done, file your 941 tax form again. If the same thing happens, I recommend reaching out to our Payroll support team. They use a specific tool to pull up your account in a secure place and determine what's preventing you to file 941 for QTR1 of 2021. Let me guide you how:


  1. Navigate to Help, then click QuickBooks Desktop Help.
  2. Select Contact Us.
  3. Enter a brief description of your concern. Example: Need help to file 941 for QTR1 of 2021.
  4. Then, select Continue.
  5. Choose either Start messaging or Get a callback.


The Community also makes it easy for you to have handy sources that you can bookmark for future use. The site has tons of help articles and even video tutorials that will be able to guide you on your QuickBooks tasks. To get started, visit our QuickBooks Desktop Help page.


If you have additional concerns about filing 941 tax forms, feel free to post a comment below. I'm always around to lend you a hand. Have a good one. 

Travis H
Level 1

How do I e-file a delinquent 941?

The problem is I did not file for QTR 1 and now QB watermarks QTR1 as invalid. I went to the IRS website and you cannot even get a blank 941 form from there for QTR1. 


I did successfully file for QTR in QB however that does not help me with Qtr1. That being said I am a bi-weekly submitter so all of my liabilities have been paid. I simply cannot file the quarterly report. 

QuickBooks Team

How do I e-file a delinquent 941?

Hello Travis H!


Thanks for the additional details. Let me help you in filing the quarter one Form 941.


First, I'd like you to know that QuickBooks Desktop doesn't allow late filing of your payroll forms. This is the reason why you received a watermarked form to let you know that the system-generated form cannot be filed.


What you'll want to do is manually file it outside the system. Here's the link where you can download the 2021 Form 941: Form 941 (Rev. June 2021) - Internal Revenue Service. Then, use the system-generated Form 941 as your reference on how to fill it out.


In addition, I've added some links you can check. These will help you to understand how the 941 is being created and some payroll reports:


Need further assistance in filing 941? Post again here and we'll respond as soon as we can.

marc prpich
Level 1

How do I e-file a delinquent 941?

The delinquent form was never filed from intuit. I need to send a copy or send in a 941 file now for 2020 first and second quarter. I looked at all the old filings and it is not there. The 4th quarter 2019 then 3 quarter 2020 is all that was filed. I need help in this matter, and it is not coming easy. 


How do I e-file a delinquent 941?

Thanks for reaching out to us, @Marc.


I want to make sure you're able to file your 2020 941 form. Just to share some insight, the form in QuickBooks is already updated to the 2021 version. This means that you can no longer file older forms in QuickBooks.


Good thing is that the system still keeps a copy of your 2020 data if you processed payroll within the program. Then, you can use this to manually fill out the 941 form for 2020 in the IRS website.


While they are not archived in QuickBooks, you can have our agents archive the form for you. I know you already contacted them, but only our live representatives has the tools to get this done. Here are the steps to contact us:


  1. Go to the (?) Help menu and click on Contact Us.
  2. Type the keyword Payroll Account Management and Billing in the What can we help you with? box.
  3. On the next screen, scroll down to the Choose a way to connect with us section.
  4. Choose Start messaging to initiate a discussion with a live agent or Get a call for callbacks.


When using the messaging option, a small discussion box will open at the bottom right section of your monitor. An agent will be with you after filling in the information. See this:


Reach out to us during our operations hours. You will see it here: Support hours and type.


As a workaround, you can also use the Tax and Wage Summary report to get the details you need. You can do that by going to the Reports menu and selecting Payroll Tax and Wage Summary.


 If you have other concerns with QuickBooks, please let me know in the comment below. I'll be more than happy to help you.

peggy hartman
Level 1

How do I e-file a delinquent 941?

I need to file delinquent 941 tax forms . i am at a loss on what steps to take can you help me?

QuickBooks Team

How do I e-file a delinquent 941?

Let's make sure you'll be able to e-file a delinquent 941 form, peggy hartman.


As provided by my colleague @AlceusF,  you can prepare an amendment form to make correction to your submitted 941 form. Then, manually file it outside the system. Here's a link where you can get the 2022 form: Form 941 (Revised June 2022 - Internal Revenue).


Since QuickBooks Online (QBO) doesn't support the filing of ammended form, you can print some payroll reports and use them as your reference when filing the amended Form 941. Here's how:


  1. Go to the Reports menu and search for a payroll report.
  2. Filter the dates according to your preferences.
  3. Choose Run Report.
  4. Click the drop-down arrow from the upper right corner of your screen.
  5. Choose Export to Excel.
  6. Open the downloaded file and print it from there.


Furthermore, you can check out some of the list of payroll reports that you can use. Then, customize them so you'll be able to get the information you need. I've got this article for your guide: Customize Reports In QuickBooks Online.


Keep in touch if you need anything else about e-filing delinquent 941 form, I'll always be right here to help.

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