Direct Deposit activation not working

Thanks for sharing your experience with us, @namtrag. Let's ensure to download the most recent release to avoid errors like this. As outdated QuickBooks software is most likely the reason behind the issue. 

Here's how: 

1. Go to Help and choose Update QuickBooks.
2. In the Update QuickBooks window, click the Update Now tab. 
3. Select the Reset Updates checkbox before clicking the Get Updates button, then hit OK to confirm the reset.

After that, restart QuickBooks. Then, click the Install Now button when the Update Service message appears. The update should install successfully. 

Once done, follow these steps to activate your direct deposit payroll in QuickBooks:

1. Access the F2 (or Ctrl 1) screen, then click F3 (or Ctrl 2) to open the Tech Help window
2. Choose the Open File tab, then doubleclick the qbw.ini file to open it.
3. Locate the part of the qbw.ini file that shows:  [QBLICENSE] PAYROLL_BUNDLE_STATE=Y. 
4. Change the Y to N, then choose File > Save to save the qbw.ini with the changes
5. Return to QuickBooks and try accessing the WF Invites or PTC again.

Once you get the Payroll Activation screen, return to the steps above, but instead of changing the Y to N in Step 5, completely delete the section [QBLICENSE] PAYROLL_BUNDLE_STATE=Y]. 

Read through this article to learn more about how to set up your company for direct deposit and pay your employees electronically.

Let me know if you have further concerns with payroll. I'll be around to help. Stay safe.

there is no [QBLICENSE]PAYROLL_BUNDLE_STATE=Y]  in the qbw.ini file when I open it

also I have no idea what step 5 is

Thanks for coming back, namtrag.

I appreciate the time and effort you've spent with our support agents. I'll personally share your feedback with our Customer Support Team regarding this one. We'll be able to take action on improving our customer service. The Step % in the steps provided by my colleague is for your employees can access their paychecks and W-2s through Workforce. They can also access timesheets through QuickBooks Time. See the Set up QuickBooks Workforce for your QuickBooks Desktop article for more details. 

Since the same thing happens after performing the solutions, I'd suggest contacting our Payroll Support Team. They'll pull up your account in a secure environment and help you with this one. You may send a message via chat, call us at a time convenient to you, or we’ll get in touch with you instead. To ensure we address your concern, our representatives are available from 6:00 AM to 6:00 PM on weekdays and 6:00 AM - 3:00 PM on Saturdays, PST. See our support hours and types for more details about this one.

For future reference, read through this article to know more about dealing with some direct deposit problems: Fix direct deposit issues . It also includes answers to some of the direct deposits frequently asked questions. Visit our QuickBooks Help Articles page for more insight s about managing your business in your software.

I'm just one post away if you need a hand with running payroll reports or any QuickBooks related. I'll be here to ensure your success. You have a good one. 

I also have lost "direct deposit" for my vendor.  I am in 2020 desktop accountant.  I did the update as directed above, went in to the F2 and F3 then open file and I also don't have the "payroll bundle" line.  And when I hit the pay online button on the check and hit save, close and go back the check is gone.  Please help....

Peggy G

[email address removed]

I too have lost my direct deposit feature.  I have following the above instruction and I don't have the payroll bundle line either.  When I hit the pay online button, then save and close and go back the check is gone.  I am doing a second update....as per instructions. still no help.  It stopped working a while back, and called, did an update and it started working for two months, then stopped again. I have automatic update turned on....

I figured out what else to do.  Go to payroll setup and run that update.  For some reason the payroll update isn't working in the regular update section under help...

did you ever get any help in this?  I tried at least 20 times and get the same response each time

We used direct deposit 3 years ago in a qb file we no longer use. We’ve started a new file in 2022 for the same company and reactivated payroll subscription. Problem is qb has confused the two company files. It has activated direct deposit for the old file. And can’t get it activated on the new file. About 12 hours between 5 phone calls in the last two weeks with no solution yet. Saying the problem has been escalated but not getting a return call. Ready to call it quits and go back to software we’ve been on last 3 years!  Any help is greatly appreciated. 

It isn't the kind of experience that we want you to come across, Jane11722.

With regards to processed direct deposit, here in the Community we're unable to verify it. That said, I'd suggest reaching out to our Phone Support team to have this investigated.

If you have the case number of your previous interaction with the phone support agent, you can give it to the new onw. This way, you won't need to discuss all over about your concern.

For future reference, read through this article to know more about dealing with some direct deposit problems: Fix direct deposit issues .

I'll be around if there's anything that I can help with. Keep safe!

Do you understand my issue is WITH contacting support.  They've been no help and we've tried and tried and tried.  I posted here in hopes that someone would see this post that has had a similar issue and offer some assistance or info on how their problem was corrected.  We get a different agent each time we contact support and they go thru some of the same steps all over again, even though we know its not going to fix the issue.  I can't understand why its so hard to deactivate the direct deposit on an old company file, and activate it on a new one?  This hasn't been handled by chat or forums so far.  We've spent well over 10 hours on the phone in at least 5 different phone calls will no fix. I was on the phone yesterday for 4 hours and at the end of it, I still had not convinced the support person that the direct deposit on my old company file was still active and need to be deactivated.  Its so frustrating.  She cancelled all direct deposit on the new company file and set it back up again.  Well that's been done 4 times already in the last 2 weeks.  Its unlikely its gonna miraculously fix it this time.  There is something set wrong on QB end of things.  Because each time I try to process a direct deposit, it wants to come out of the bank account I was using 4 years ago even though everything is set correctly in my new company file.

So explain to me how I convince someone on your end that the problem is on YOUR end.  I've used QB for over 20 years and have never run into this kind of issue.  But with my experience, I also know what I'm looking at in my books.  Its convincing your agents of that, that is the problem.

So what I'd like to see as a response here, is not this cut and paste that every single agent gives me, that they don't want this to be my experience.  Well it IS my experience.  Tell me what you're gonna do to fix it instead.  Kick me up to someone more experienced.  Give me a telephone number that doesn't take me to the first line of defense in support.  Get me a number I can call of someone on a higher level of support!

Do you understand that my problem is WITH support?  They check the same things over and over and over with no fix.  You get a new person each time you call, go over all the history again, they check the same things again and nothing gets accomplished.  When I try to process direct deposit in my new company file, it tries to take it out of my old bank that has been closed for 4 years.  Everything is set correctly on my end in QB.  I've used QB for 20+ years, so I know.  And they've checked behind me too, 5 times!  I ask that they go into my old company file and deactivate direct deposit before trying once again to setup direct deposit in my new company file.  They won't listen.  We've spent so much time on the phone with support.  I was on the phone 4 hours yesterday and then another person in my office for another 3.  No fix.  Its something in the communications on QB end that we can't fix and I can't find anyone who has enough experience to fix it themselves.

So what I want by posting to this forum is if someone has run into a similar issue and can give me any guidance on how it was fixed.  I want YOU to provide me a higher level of support than I'm getting on the phone, Adrian.  Provide me a telephone number that doesn't start me back at ground zero with my issue.  Tell me this will be a level of experience that I'm reaching with that telephone number that is sure to be able to help me.  I'm at the point, that I'll ask the next agent how long they've been with Intuit before I'll answer the 15 questions again.  I want to know that they've read over the 18 hour history of phone calls and know what NOT to check again.

I do NOT want another cut and paste response that the agent is sorry for the experience I'm having.  This IS my experience and I just want someone, anyone, at Intuit to step up and take charge and be THE contact on this issue and help us figure it out.  I don't want to speak to agent #8, #9, #10 and so on.  Because we've literally got about 1 more week of this and we're giving up.  We were on Sage before and trust me, we hated that software.  But I'll run back to them with blaze coming off my heals because their customer support does get the job done.

I had the same problem.  I took over the payroll from a previous CPA firm who had Direct Deposit set up for this client. I had to call payroll support and they had to de-activate the other CPA firms Direct Deposit and then I could set up the direct deposit under my payroll service. The other CPA firm will have to de-activate the payroll or you can call Intuit and the owner will have to give them permission to de-activate the account.   I hope this helps. 

The above link sends to a 3rd party business that you have to pay for their service

If you already have Qbooks 2022 installed do NOT alter the Qbw.ini file as suggested below.

Go "help" menu at top of QB screen and select "QB help/contact us"

Click the "contact us" button

Type " Can Not activate direct deposit" and click "continue"

Next screen click the button "Have us call you" and fill out the info

Wait for tech support to call

If they can't resolve your issue, repeat the above steps again and ask for a senior tech support specialist.

I have desktop 2022 pro plus and as I was trying to fill out the direct deposit info screens and when I got to the screen to "create a PIN" screen my whole PC froze and I could not use my mouse or keyboard.

The senior tech support person had me download and run the Quickbooks Tool Hub. It verifies every single Quick books file and also Microsoft .net frame work file needed to make quickbooks operate properly.

He also verified that my license number was activated and reverified my service key. Behind the scenes on his end he had to manually create a direct deposit PIN and manually enter it on his end. I was then able to complete the activation process. Only a senior tech rep can make these kind of changes on their end to make the process work. Hope this helps

I appreciate the effort you've performed to get this resolved, Sam_M2.

Error 40001 indicates that the Realm ID in QuickBooks is different from our record. We’ll have to ensure both IDs match.

Since this process requires accessing your account, I'd recommend contacting our QuickBooks Payroll Support Team. They're equipped with tools to securely review your details.

Before proceeding, make sure to check out our support hours. This way, you can get an available representative on time.

Here's how to reach out to our support: 

1. From the Help menu, select QuickBooks Desktop Help.
2. In the Have a Question window, click the Contact us link.
3. This will display the Contact Us screen.
4. Go to the Tell us more about your question section to enter the issue or topic in the field box.
5. Click the Search button to display the Start a Message button.

Additionally, I've added an article that'll help you deal if you get an error message about direct deposit limits when you process payroll in QuickBooks: Handle Limits.

Please come back and keep us posted on your progress in getting this error message resolved. We're always here to help.

I am experiencing the same problem. I attempted to get in touch with customer care, but all I received was a robot, and the Error code is 40001.

We'd want to make sure that you're able to activate Direct Deposit and start paying your employees, MarthaCPA.

Error 4001 is usually caused if there are payroll details that do not match our records. Allow me to share more options and screenshots on how you can reach out and schedule a call back from one of our payroll specialists. Here's how:

1. Go to the Help menu and select Contact Us.
2. Click Contact Us.
3. Provide a short description of your concern, then select Continue.
4. Select between Chat or Callback.

Aside from that, you can also reach out to our Payroll Support teams via chat using these links:

• Do It Yourself
• Assisted

Please take note that their business hours are from Monday to Friday, between 6 AM to 6 PM PT. 

Don't hesitate to let me know if you're able to get in touch with our payroll agents and activate Direct Deposit. 

This is the most frustrating thing.  50% of the new desktop files I set up have this issue, and every single time i call it in, they act like they've never heard of it before.  Like, why is my QBD Freezing (Yet it doesn't show "Not responding" on the task manager) - There HAS TO BE a simple fix to this, yet they seem to drag their feet and act like it's brand new. 

Hello, Alyssa.

I know what you've been through and would feel the same way if this happened to me. I did some research and discovered that this error is usually because of an Employer Identification Number (EIN) mismatch in our back-end system.

Luckily, there is a simple solution, but this requires the support tools to resolve. I understand you've had difficulty troubleshooting with our support in the past. If you give the next agent the following investigation number, they will have everything they need to walk you through the resolution: INV-52049.

Please let me know if you have any further challenges, and I'll do everything I can to get things resolved for you. Have a great day.

I appreciate your time spent attempting to resolve the error by following the troubleshooting steps outlined above, @Croger.

I understand that paying your employee or contractor via direct deposit is convenient for you both. We'll take care of it as soon as possible. 

I'd suggest contacting Payroll Support. They can thoroughly investigate the error and propose alternative solutions. If necessary, they can send a ticket to our engineers for further consideration.

Here's how:

1. Press F1 on your keyboard to open the Help page.
2. Click Contact Us.
3. Enter your concern in the box and select Continue.
4. Choose either Start messaging or Get a callback.
5. Complete the required data and submit the request.

Make sure to contact them within business hours to ensure a swift response.

Once everything is in order, you can activate direct deposit for your business and employees. After that, you can begin paying your employee via direct transfer.

Furthermore, see the following articles for information on how to void direct deposit payments after they've been submitted and run payroll reports:

• Customize payroll and employee reports
• Delete or void employee paychecks

Please let me know if you have any other questions about direct deposits or other payroll issues. I'll assist you. Be safe always. 

Hello,

I need help. We are stuck and our direct deposit for some clients are not getting activated. Dont understand where the problem is? It has been over a month now. We had done  the same process for our clients in the past and never experienced any problem. This time it's a mess. Called the support so many times, had been on call for countless hours explaining the situation to the reps but no solution so far. Just get the reply that you will get an email to upload documents. Over 3 weeks and we have not received any email. Clients are getting upset, our firms reputation is at stake but QB Support has failed to help. Never encountered this situation where QB sends an emails to upload documents. No idea what's happening and whether this issue will ever be solved. Everytime we call, we are given a ticket number but no luck so far.

Please help settle this problem. It's extremely urgent!

I'm getting this same error message and am reluctant to contact support for exactly the same reason.

Hi there, @heizac. We'll provide details to help you fix and use the Direct-Deposit feature inside QuickBooks Desktop (QBDT).

When facing an issue with activating the Direct-Deposit feature, we'll have to check your account to determine the root cause of the error. Thus, we recommend contacting our payroll support team for further investigation. In addition, they have the tools to help check what causes the error, and when they identify the cause of the problem, they can guide on how to apply the permanent fix. We'll outline the steps to get you going:

1. Open QuickBooks.
2. Go to Help, then select QuickBooks Desktop Help/Contact Us.
3. Select Contact Us.
4. Give a brief description of your issue, then select Continue.
5. Sign in to your Intuit account and select Continue and then Continue with my account.
6. We'll email you a single use code. Enter your code and select Continue.
7. Select to chat with us or Have us call you.

For more details, please see this page: Contact Payroll Support.

Additionally, you can visit this page to learn more about direct deposit limits inside QBDT: Get help if you’re over a direct deposit limit in QuickBooks Payroll.

The Community team is always ready to provide further assistance with direct deposit inside the program. Feel free to visit us anytime if you have other concerns about QuickBooks. We'll make sure to respond as soon as possible. Keep safe.