Does Quickbooks payroll assign check numbers to direct deposit payroll?

Thank you !! Yes that makes sense! 

Hi again, usermolly. 

You're very welcome! If there's anything else you need, feel free to post here at anytime.

Thanks again and take care.

We use quickbooks core. Upon running a payroll, we export transactions.  All employees use direct deposit. However, upon import into quickbooks desktop, the check numbers are auto assigned (unless check numbers were exported from the Core).  How do I prevent check numbers being assigned?

Hello there, ameyerovich1.

As my colleague shared above, if your employees use direct deposit, there's no check number to be arranged as there's check deposited.

If you use checks to pay your employees, you can prevent the system to assigned a check number automatically by deselecting the Print Later field on the QuickBooks Desktop.

.

For additional reference, you can check this article to learn more about Direct Deposit: Online Payroll – Direct Deposit FAQ.

I'll be around to help you out. Keep safe!

That is not the issue.  I do not assign checks anywhere. I import IIF file into the desktop and upon the import, the quickbooks auto assigns check numbers instead of marking as a direct deposit. I have to go into register and manually remove check numbers and it is very frustrating.  

Hi ameyerovich1,

Welcome to the QuickBooks Community. Let's check to see why QuickBooks auto-assigns check numbers.

QuickBooks doesn't automatically assign check numbers to bank transactions that originally don't have check numbers. I'd recommend running the verify and rebuild data utilities to check for issues with your QB company file data.

Let me know if you're still having issues with the check number. Have a good one!

maybe "a" Quickbooks does not auto-assign number but my Quickbooks does.  I just ran payroll, imported data and had numbers assigned. And I am sure I am not hallucinating. Hence, do you have the solution to this problem or you have a canned answer only?

Good day, @ameyerovich1.

Let me join in this conversation and share with you some basic troubleshooting to fix this concern. 

There might be a data issue in your company file that causes the check numbers to be auto-assigned. 

If you already run the verify and rebuild data tools yet still getting the same result, I'd recommend running the repair tool for QuickBooks Desktop for Windows. This tool can help fix common errors right away so you can get back to your business. 

Here's how:
 

1. If you haven't already, back up your company file.
2. Restart your computer. This makes sure there are no programs that may affect the repair.
3. Open the Windows Start menu and select Control Panel.
4. Choose Programs and Features, then click Uninstall a Program.
5. Select QuickBooks from the list of programs and click Uninstall/Change.
6. Proceed by clicking Continue, or Next.
7. Select Repair and click Next.
8. Once it's done, select Finish.

You can also update your QuickBooks to the latest release. This makes sure you have the most recent fixes and security updates.

If the issue persists, I'd recommend reaching out to our Customer Support Team. This way, they can check your company file and help you resolve the error. 

I'm also including our Help articles for related references in managing your account and transactions. 

The Community always has your back, so please let me know if you have any other questions. I'll be more than happy to help. Keep safe.

We are having the same problem as described above.  This is a new issue and has only begun since upgrading to the new quickbooks payroll system.  All our employees are DD, but upon import of the IIF file, all transactions are assigned check numbers.  Please advise how we can correct this.

I can share some information about resolving the error with your direct deposit, @kelseywhite.

You can follow the troubleshooting steps provided by ReymondO above. Running the Verify and rebuild tools will fix some minor data issues. The Verify Data will identify any data issues within your company file. Then, the Rebuild tool will self-resolve it. 

If you still get the same issue, try running the QuickBooks File Doctor to fix common issues. You can refer to the following article for more detailed guidance: Fix data damage on your QuickBooks Desktop company file. There are several solutions outlined in that article if the troubleshooting steps I provided still didn't work. 

In case you've encountered any errors when trying to import .IIF files, the following reference will show you how to fix it: Improved IIF Import in QuickBooks 2019 and later. 

I'm always here if you need further help with your checks. Just let me know by leaving a Reply below. Take care and have a wonderful day!

Quickbooks online payroll does automatically assign check numbers on export to Qickbooks desktop.  It's a problem I'm trying to stop, as well.

It's not a company file problem, it's a Quickbooks payroll export problem.  Maybe translating info to Quickbooks desktop.  Only started after the change to new online payroll platform.

Verify and Rebuild does not change the export/import check number problem.  

Hello, rennik.

I appreciate your prompt reply. While we're unable to review your setup here, I'd recommend contacting our Payroll Support Team. They have more tools available to help investigate why you see these check numbers when importing in QuickBooks Desktop.

Here are the steps:

1. In your QuickBooks Desktop program, go to Help > QuickBooks Desktop Help.
2. In the Have a Question window, click the Contact Us link at the bottom.
3. From the Contact Us page, select any topics.
4. Under Here's how to connect with a QuickBooks expert section, click the Start a Message or Get Phone Number button.

If you need help with other task in QuickBooks Desktop, feel free to visit our general help topics page. This will route you to the related help articles, Community discussions, video tutorials and more.

You can also leave a reply on this post if you have any additional questions or concerns. We're always available to help. Take care and stay safe. 

I have same issue. 

Thanks for joining this thread, DebC-TSB.

When using direct deposit,  there isn't a check number because there's technically no check being deposited. If you make a paper check entry, there will be a section for you to add an appropriate check number.

You'll also be able to find many detailed resources about using QuickBooks in our help article archives.

Please feel welcome to send a reply if there's any questions. Have a great day!

When exporting the payroll to QB Desktop, QB Online Payroll downloads them as checks and assigns check numbers.  HOW TO STOP EXPORTING AS CHECKS?!  HOW TO STOP ASSIGNING CHECK NUMBERS?!

Hi there, @rennik. I’ll be glad to assist you in sorting this issue.

With regards to your concern, you can delete transaction one at a time to remove data payroll as checks.

Before getting started, please make sure to secure a copy of your data files for backup purposes.

You can delete the paycheck by following these steps:

1. Select Payroll, then select Employees.
2. Select Paycheck list.
3. Select the paycheck(s) you'd like to delete or void, then select Delete.
4. Select Yes.

After deleting checks, you can set up prior payroll for QuickBooks Online. Moreover, you may check this article for additional reference: Delete or void employee paychecks.

Paychecks and check numbers can still be converted in payroll because this works as designed. For check numbers, it can be edited manually in QB Desktop.

Additionally, I’ve added these articles for more details about:
Limitations when you convert from QuickBooks Online to QuickBooks Desktop.
Export and convert your QuickBooks Online data to QuickBooks Desktop.

If you have any other questions, please feel free to leave a comment below. I'll get back here as soon as I can to help you again. Thanks for dropping by, wishing you a good one!

Thanks for giving me erroneous information.  It's obvious you did not read the earlier posts.  

Hi,

We have the exact same issue:

Direct Deposit info imported from QB Online Payroll to QB Desktop via an IIF file ends up with check numbers in QB Desktop which we then have to remove manually.   :( :(

I'm told that this has been a long standing issue for which we were once promised a fix.

Obviously it hasn't been fixed.

Please escalate this bug to your developers.  It needs to be fixed.

Has anyone tried this and had success? 

Thanks for joining this thread, @MTC CFO.

I've got you covered. We want to ensure that we're giving you the correct steps to answer your question.

May I know what product or version of QuickBooks you're using? Also, can you please provide us with some additional information or screenshots of your specific concern in QuickBooks? I'd be happy to provide you with the exact solution that you need.

I'll keep an eye open for your response. Take care and have a great day!

We use QuickBooks Enterprise Solutions 22.0.  We are importing a file from Intuit Online Payroll and I can confirm that that file, an IIF file, does NOT have check numbers in it, except for actual checks that are being printed.  All but two of the paychecks are Direct Deposit (DD).  And when you put the file in excel, that is confirmed.  However, when you import that IIF file to QuickBooks Enterprise Solutions 22.0, check numbers are automatically assigned to each DD paycheck. This makes absolutely NO sense whatsoever. 

I do not have screen shots of it, but I would be happy to jump on a call via Glance or SmartLook to show you what I am talking about.