Employee Pay

Allmer · ‎August 15, 2021

What is the procedure to pay employee on a monthly salary and not on hourly base.

Any assistance will be highly appreciated.

Kind Regards.

Kristine Mae · ‎August 15, 2021

I'm here to help you, Allmer. Let's get the salaried employee set up.

First, let's set up the salary payroll item. Here's how:

Click Lists, then go to Payroll Item List.
Click Payroll Item, then select New.
Select Custom Setup, then click Next.
Select Wage, then click Next.
In the Wages window, select Annual Salary, then click Next.
Select Regular Pay, then click Next.
Enter the desired name, then click Next.
Select the expense account, then click Next.

Next, let's add the employee and set up the salary item. You can follow these steps:

Click Employees, then select Employee Center.
Click New Employee.
Enter the employee's information in the Personal tab.
Go to the Payroll info tab.
In the PAYROLL SCHEDULE section, click the drop-down arrow, then select Add New.
Set up the monthly payroll schedule, then click OK.
Under EARNINGS, select the payroll item created earlier, then enter the annual rate.
Click OK.

Then, when you create the paychecks, QuickBooks will calculate the monthly payment automatically. The amount is based on the payroll schedule selected and the amount entered (annual rate).

If there's anything else that you need, don't hesitate to let us know. We're around to help you with any payroll concerns. Take care!

View solution in original post

Kristine Mae · ‎August 15, 2021

I'm here to help you, Allmer. Let's get the salaried employee set up.

First, let's set up the salary payroll item. Here's how:

Click Lists, then go to Payroll Item List.
Click Payroll Item, then select New.
Select Custom Setup, then click Next.
Select Wage, then click Next.
In the Wages window, select Annual Salary, then click Next.
Select Regular Pay, then click Next.
Enter the desired name, then click Next.
Select the expense account, then click Next.

Next, let's add the employee and set up the salary item. You can follow these steps:

Click Employees, then select Employee Center.
Click New Employee.
Enter the employee's information in the Personal tab.
Go to the Payroll info tab.
In the PAYROLL SCHEDULE section, click the drop-down arrow, then select Add New.
Set up the monthly payroll schedule, then click OK.
Under EARNINGS, select the payroll item created earlier, then enter the annual rate.
Click OK.

Then, when you create the paychecks, QuickBooks will calculate the monthly payment automatically. The amount is based on the payroll schedule selected and the amount entered (annual rate).

If there's anything else that you need, don't hesitate to let us know. We're around to help you with any payroll concerns. Take care!

Allmer · ‎August 15, 2021

Thanks for your assistance. I have followed the procedure you suggested to set up the payroll but when I try to pay employee my pay check is not showing the rate I entered for employee in pay info. Attached are the screen shots. Kindly help to look into this. Regards.

RenjolynC · ‎August 15, 2021

Thanks for getting back here and adding a screenshot, Allmer.

I'd like to share some steps to help you find the payroll item.

In the Preview Paycheck window under Earnings, select the scroll button to see all the payroll items listed from the Payroll Info.

If you're still unable to see the payroll item, you'll want to review the setup. Before doing so, please make sure you are on the latest version of QuickBooks Desktop and tax tables.

Then, follow the steps under Details in this article: Payroll items on paycheck are not calculating or are calculating incorrectly.

Please let me know how it goes on your end. I want to make sure this is resolved for you. Keep safe!

Allmer · ‎August 21, 2021

After updating the QuickBooks Desktop to the latest version, I still face with the same challenge (the rate Colum in the pay check not showing the amount I entered under pay info). Also I try to Verify whether the payroll item is set to calculate based on quantity, hours, or neither but after selecting Edit Payroll Item, the screen is not getting to Calculate Based on Quantity screen. Please see attached for necessary advice. Thanks.

RCV · ‎August 21, 2021

Thanks for coming back, Allmer.

I appreciate you for providing us a screenshot and performing the steps provided by my colleague. In this case, let's try downloading the newest payroll tax table in QuickBooks Desktop Payroll to stay compliant with paycheck calculations. Then, run the repair tool for QuickBooks Desktop for Windows to fix any damaged data files issues on your company file. Once done, close and re-open the software.

The payroll items can be set up to calculate based on quantity, hours, or neither. If a payroll item is set to calculate based on quantity or hours, we'll need to manually enter the quantity or number of hours in the Quantity column in the Preview Paycheck window. To change the calculation settings of the payroll item:

In the top menu bar, select Lists then Payroll Item List.
Right-click the payroll item you want to change and select Edit Payroll Item.
Tick Next until the Calculate Based on Quantity screen.
Change the setting to Neither if this item does not require hours or quantity to calculate.
Tap Next until you can click Finish.
Press Finish.

Then, try creating the paycheck again. If the same thing happens, I'd suggest contacting our Payroll Support Team to investigate what's causing this issue. Here's how:

From the Help menu, select QuickBooks Desktop Help.
In the Have a Question window, scroll down to click the Contact us link.
This will display the Contact Us screen.
Go to the Tell us more about your question section to enter the issue or topic in the field box.
Click the Search button to display the Start a Message button.

Feel free to visit our Payroll page for more insights about managing your payroll transactions in QuickBooks.

Feel free to update us after contacting our support or performing the solutions, as I want to ensure this is resolved for you. Please reply to this post and I'll get back to you. Take care always.

Frieaza · ‎January 04, 2023

What is the procedure to pay employee biweekly with no hourly base.

Frieaza · ‎January 04, 2023

What is the procedure to pay employee biweekly with no hourly base.

Frieaza · ‎January 04, 2023

What is the procedure to pay employee biweekly with no hourly base.

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