What Comfimation does QB give that they filed the NEW HIRE form with the state?

Hi LDO,

QuickBooks Online Payroll provides a confirmation number when it files the NEW HIRE form with your state. This confirmation number serves as proof that the form has been successfully submitted. You can usually find this number in the confirmation email sent by QuickBooks. It doesn't matter if your Auto Payroll feature is turned on or not.

I'm adding these articles that will provide you with further information and insights on the next steps that you want to check:

• View your previously filed tax forms and payments
• Understand the taxes and forms that QuickBooks payroll submits for you
   

If you have any specific questions or concerns regarding your NEW HIRE form filing, I recommend reaching out again. I'll be happy to continue lending a hand.

The state of Alabama confirmed that they never received anything from QB on this new hire?
Nor do I see a confirmation number.    This man was hire at the end of JULY.
Why did QB not send the new hire to the state of Alabama?

Please Help.
Thank you!

LDO 

Hello there, @LDO.

If you have QuickBooks Online Payroll subscription, new hire forms should be submitted by QuickBooks to your state.

I'll help you reach our Customer Care tea. This way, you can request for a screen-sharing session and investigate further the cause of this issue.

Here's how:

1. Sign in to your QuickBooks Online company.
2. Click Help (?)
3. Type in your concern.
4. Select Contact Us to connect with a live support agent.

• Start a Chat option.
• Get a callback from the next available expert.

I'm also adding this article about the forms that QuickBooks will submit for you depending on your plan: Understand the taxes and forms that QuickBooks payroll submits for you.

For future reference, here is an article to help you record you tax payments made outside QuickBooks: Record tax payments made outside of QuickBooks Online Payroll.

Don't hesitate to comment below if you have questions about tax forms. I'm always here to help. Have a great day.

HyKeem a QB specialist called me back.  It took almost an hour and time on hold but here is what he told me.
1.you do need to have Tax filings turned "ON"  to have the New HIre report automatically sent to state.

2. QB no longer prints the New HIre report at the employee tab..  NOW you have to go to reports and print the employee detail report.  This report has the info I will need when I log into the State's new hire website.
3. If I turn the the tax Automatic tax forms to ON then the next New Hire report should be automatically sent to the state. 

so there is no confirmation from QBO that the New Hire report has been filed?????

It is such a simple report, why are there no clear answers on this?

If an employee does self setup for workforce and checks the "new hire reporting box" then QB thinks the report was done.    The employee doesnt know any better and the employer has NO WAY OF KNOWING that the employee checked this box during self setup.

Please remove the New hIre reporting box so that new employees do not see this option. 

Please create a report that shows when QB submitted the new hire report to the state.

Thanks

Your commitment to compliance and efficiency in managing new hire forms and reports is evident, LDO. We're here to ensure that your goal is met effectively. 

Understanding your dedication to a seamless new hire forms and report process, we're keen to hear your insights on how we can enhance the feature to align more closely with your goals. 

We encourage you to share your feedback with us directly, as your input will guide our efforts in refining the new hire feature and other aspects of QuickBooks Online Payroll (QBOP) to better meet your requirements. To submit feedback, here's how: 

1. Select Settings, then click Feedback.
2. Enter your comments or product suggestions. 
3. Hit Next to submit Feedback.

We value your inputs and it's shared with our Product Development team to help improve your experience in QBO (QBOP). To track your feature requests, you can visit the QuickBooks Online Feature Requests website.

I'm adding these articles that will provide you with further information and insights on the next steps that you want to check:

• View your previously filed tax forms and payments
• Understand the taxes and forms that QuickBooks payroll submits for you

We are always here to answer any follow-up questions you have about new hire form filing. Just leave a comment below, and we'll get back to you. Have a great day!